2020-07-10 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                                   10 JULY 2020


7                      ORGANISATIONAL STRUCTURE
DOCUMENT INFORMATION




Author                             Director Executive Services, Debra Iezzi
                                   Executive Services Department

Index                              ECM/ Subject/ Organisational Structures

Attachments                        1.    Proposed Organisational Structure
                                   2.    Temporary Project Positions



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Director Executive Services to the Special Meeting dated 10
July 2020 and adopt the Noosa Council Organisational Structure as set out in Attachment 1 to the
report.


REPORT
Although not a statutory requirement, it is good management practice for Council to re-adopt its
organisational structure each year at the time it adopts its Operational Plan and Budget. This
ensures that Council has an up to date structure which reflects the resources allocated (budget)
and provides a “package approach” i.e. what we want to achieve (Operational Plan and Capital
Program), what resources we will apply to achieve that (i.e. the financial resources identified
through the budget and the staff resources identified through the organisational structure) and
details of our service levels.

The attached proposed organisational structure (Attachment 1) identifies current Equivalent Full
Time positions (EFT) for each Department and Branch. Once adopted by Council it cannot be
changed without a Council resolution. The detailed structures within branches can be amended
by the CEO provided the total EFT is not changed. This gives management flexibility to fine tune
the detailed structure.

The last review of the organisational structure which resulted in an increase in the permanent
establishment of Council was reported to Council in December 2019. Council at its Ordinary
Meeting on 19 December 2019 approved an increase in the EFT of 3 positions, bringing the total
EFT from 375.34 to 378.34.

The key points to note with the proposed organisational structure (Attachment 1) are:
                      The total EFT was 378.34 and the total EFT now recommended for approval is 375.01, a
                       decrease of 3.33.
                      The proposed organisational structure reflects proposed positions identified through the new
                       initiative process and included in the draft budget. It also includes variations to the structures
                       of the following branches:




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