2015-08-18 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   18 AUGUST 2015




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                18 AUGUST 2015

                                             New Council to CEO Delegations 15/16             Attachment 2

           zz m        COUNCIL                                            Delegation No: 2015-25

           DELEGATION OF AUTHORITY

           TITLE:        Public Records

           Delegation by the Council to:                                 Date:
           Chief Executive Officer

           Delegation by the Chief Executive Officer to:                 Date approved:

           Source of Authority:
           Public Records Act 2002

           Delegated Power:
           1. To exercise powers of the council pursuant to the Public Records Act 2002.

           DESCRIPTION OF POWER DELEGATED                                                 LEGISLATION
           Power to make and keep records of Council’s activities.                        Section 7(1)(a)
           Power to have regard to any relevant policy, standards and guidelines made     Section 7(2
           by the archivist about the making and keeping of public records.
           Power to ensure the safe custody and preservation of Council’s records         Section 8(1)
           Power to given written notice to the State archivist of the existence of a public | Section 10(1)(a)
           record in Council's possession which is more than 25 years old.
           Power to give a public record in Council's possession, which is more than 25   Section 10(1)(b)
           years old, to the State archivist.
           Power to give a public record in Council's possession, which is 25 years old or | Section 11(2)
           less, to the State archivist.
           Power to take action to ensure that a public record remains able to be | Section 14(2)
           produced or made available.
           Power to give written notice to the State archivist of a restricted access period | Section 16
           for a public record.
           Power as a responsible public authority to give the State archivist a written | Section 18(2)(b)
           notice stating—
           (i) the public authority has classified a record which has a restricted access
           period as a record to which unrestricted access is allowed; or
           (ii) access to a record which has a restricted access period may be given on
           conditions stated in the notice.
           Power as a responsible public authority to give the State archivist written    Section 19(2)
           notice of a change to the restricted access notice for a record.
           Power as a responsible public authority to refer a dispute about a restricted  Section 19(4)
           access notice for a public record to the committee.

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