2021-02-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     9 FEBRUARY 2021


BRANCH ACTIVITIES              RECENT ACHIEVEMENTS                             CURRENT PRIORITIES                                   THE NEXT QUARTER
Procurement
Business as Usual activities      Ongoing assistance in                         Provide ongoing procurement support across         Prepare for significant
                                    coordinating/advising on development,           Council.                                             (continued) tender activity from
                                    publication and evaluation of Tenders –       2020/21 capital program and associated               across Council.
                                    including facilitating moderation               tenders/procurement processes.                     Commence development on e-
                                    sessions where required.                      Branch and risk plan updates and staff               Probity process within T1.
                                  Departmental Purchasing Officers                performance appraisals.                            Continue to manage
                                    network monthly meetings continue.            Continued additional support for Grant               combination of remote/office
                                  Support for Invitation to Quote (<$200K)        Funded procurements.                                 based working during COViD-
                                    Grant Funded projects.                                                                               19.
                                  COVID recovery plan implemented for
                                    team with rotations into the office
                                    continuing.
Fleet
Business as Usual activities      GPS quotation issued and under                Continue to provide ongoing support across         Further evaluation GPS system
                                    evaluation.                                     Council during COVID-19.                             in vehicles and plant.
                                  Monthly Fleet Advisory group meetings         Finalise GPS system procurement.                   Ongoing maintenance and
                                    continue to discuss and manage all fleet      New Fleet Coordinator induction and process          repairs for fleet and small plant.
                                    matters.                                        training undertaken.                               Schedule remainder of fleet
                                  Continue to purchase and supply               Schedule remainder of fleet capital                  capital replacement program for
                                    COVID PPE products.                             replacement program for delivery in 2020/21.         delivery in 2020/21.
                                  Recruitment process for new Fleet             Branch and risk plan updates and staff
                                    Coordinator completed.                          performance appraisals.
Property
Business as Usual activities      Work Health and Safety Hazard                 North Shore Campground – finalisation of           North Shore Campground –
                                    Inspections completed for Lifeguard             tender documents for new management                  publicly advertise tender for
                                    towers and holiday parks.                       services agreement.                                  new management services
                                  Various high use permit & temporary           Noosa River Holiday Park – preparation of            agreement.
                                    event applications decided.                     procurement documentation for installation of      Noosa River Holiday Park –
                                  Branch and risk plan updates and staff          site powerheads & metering software                  advertise quote for installation
                                    performance appraisals.                       Progress capital works projects & operational        of site powerheads and
                                  Executed community tenure                       maintenance on community properties for              metering software
                                    agreements:                                     2020/21.                                           Ongoing assessment of
                                    o Tewantin RSL Park Weather                   Continue to work with holiday park managers          applications and permits for use
                                        Station                                     to manage COVID-19 pandemic impacts.                 of Council owned or managed
                                                                                  Developing application guidelines to assist          land.
                                                                                    event organisers to lodge event applications.

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