2021-02-09 Services & Organisation Committee Meeting Agenda

 SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                             9 FEBRUARY 2021


 EXECUTIVE SERVICES DEPARTMENT
BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                                 CURRENT PRIORITIES                            THE NEXT QUARTER
Governance
Support the organisation with integrity      Participated in statewide Public Interest         Finalisation of draft Organisational        Deliver further online training for
related matters                                Disclosure (PID) Quarterly December                 Policy on Conflict of Interest.               all Council staff on integrity and
                                               Meeting hosted by the QLD Ombudsman.              Continue to conduct preliminary               governance related training
                                             Completed roll-out of online fraud &                investigations into integrity matters.        focusing on PIDs.
                                               corruption training for all Council               Review and implement 2021 PID               Review Council’s Fraud and
                                               employees.                                          Management Program.                           Corruption Policy.
                                             Delivered governance and integrity training
                                               to Councillors on nine topics throughout
                                               October to December. Presentation slides
                                               also published on Intranet.

Support Council’s Audit and Risk             Coordinated and prepared Governance and           Prepare reports and information for         Commence preparations for
Committee                                      Risk related documents and reports for              upcoming Audit and Risk Committee             Council’s July Audit & Risk
                                               Council’s Audit and Risk (A&R) Committee            Meeting scheduled for March 2021.             Committee Meeting.
                                               Meeting of 23 October 2020.
                                             As part of A&R Committee reporting,
                                               completed and delivered Council’s 2019-20
                                               Annual Report.
                                             Director-co-ordination of recruitment
                                               process for new A&R Committee member.

Coordination of Council’s Business           Continue implementation of 2019 Audit             Monitor and adjust COVID-19 BCP, if         Continue implementation of 2019
Continuity Framework                           recommendations for Business Continuity             required.                                     Audit recommendations for
                                               Planning. Note - This has been delayed                                                            Business Continuity Planning.
                                               due to limited resources and other                                                                Note - This has been delayed
                                               priorities.                                                                                       due to limited resources and
                                                                                                                                                 other priorities.

Governance and Risk Management               Attended Local Government Risk Forum in           Delegations Review Stage 2                  Governance Branch Review –
                                               December 2020.                                      underway – Adopt delegations from             -   Engagement of consultant.
                                             Attended Governance Institute seminar on            CEO to employees across Council.              -   Recruitment of two
                                               accelerating digital transformation to drive        Note - this is 95% complete with                  temporary positions
                                               recovery and growth.                                Memos to staff scheduled to be issued             (Governance Officer &
                                             Attended legal privacy training.                    shortly.                                          Governance Systems
                                             Attended Local Government Insurance               Review Council’s Privacy Policy and               Officer).
                                               Disaster training.                                  align with Office of the Information        Finalise draft Compliance and

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