2021-02-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    9 FEBRUARY 2021


The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis and those reports are on this round of Council meetings.
Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on track or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 30 September” i.e. the end of the first quarter and in some instances, the actions have
been advanced further since that time.
There are 35 initiatives in the 2020/21 Operational Plan. The current status of those projects is:

 Status                   Quarter 1              Quarter 2
                       (July – Sept 2020)     (Oct – Dec 2020)
 Not started                    4                    3
 Behind Schedule                7                    6
 On Track                       23                  25
 Completed                      1                    1

The table below highlights some specific Operational Plan issues that may be of interest to
Council.

 Initiatives                         Comment
 Stage 3 of the Rufous Street        This tender has now been awarded (January 2021).
 Project (new Peregian Beach
 Community House)
 Finalising the design of the        As above.
 Peregian Digital Hub extension
 Establishment of a Place Making     This project has been delayed somewhat due to the absence of the
 Team                                Director on sick leave but will commence in the next few months.


 Development of the Walking and      A further workshop has been held with Councillors (January 2021)
 Cycling Strategy                    and staff are working towards community consultation on the draft
                                     plan.


 Complete Asset Management           The asset management plan for pathways/boardwalks has been
 Plans for pathways/ boardwalks      adopted by Council (January 2021). The remaining asset
 and for parks/ playgrounds          management plan for parks/playgrounds is on track for adoption by
                                     June 2021.
 Review of Council’s Corporate       The process to commence a review of our Council’s corporate plan
 Plan                                should be underway in the first quarter of 2021.



2.    KEY PERFORMANCE INDICATORS
As Council would be aware, KPIs were first developed for our organisation at the beginning of
2014/15. 16 of those KPIs are reported to Council on a quarterly basis.
As far as the CEO is aware, we are one of the few councils in Queensland to make this KPI
information available to the public via “non-confidential” reports. The KPIs are included in
Attachment 2.
The key issues arising from an assessment of the KPIs are as follows:


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