Annual Report 2014

STRATEGIC POLICY – COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY


10    Vehicles

10.1 Use of Council provided vehicles on Council business

Councillors will have access to a suitable Council vehicle for Council business if required. A
Councillor wishing to use a Council vehicle for Council business must submit a request to the Chief
Executive Officer at least two (2) days prior to use, except in exceptional circumstances as
determined between the Councillor and Mayor or Chief Executive Officer. Access is subject to
availability.

This is for situations where a Councillor’s own vehicle isn’t immediately available and they have to
travel on Council business over long distances.

10.2 Private use of Council Vehicles

The use of Council vehicles for private use is only available in emergency situations and the cost of
such usage shall be at the applicable ATO rate for the vehicle size.

10.3 Fuel Costs

All fuel used in a Council owned vehicle on official Council business will be provided or paid for by
Council.


11    Home Office and Telecommunication needs – Consumables, Mobile Phones and
      Tablets

To enable Councillors to communicate effectively, Councillors will receive an allowance of $240
per month to purchase communications devices and plans as well as printer consumables for their
residences.


12    Insurance Cover

Councillors will be covered under relevant Council insurance policies while on Council business.
Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
liability and personal accident, and overseas travel.

Council will pay the excess for injury claims made by a Councillor resulting from the conduct of
official Council business and on any claim made under insurance cover.

Council will cover costs incurred through injury, investigation, hearings or legal proceedings into
the conduct of a Councillor, or arising out of, or in connection with the Councillors performance of
his/her civic functions. When it has been found that the Councillor breached the provisions of the
Local Government Act 2009, the Councillor will reimburse Council with all associated costs
incurred by Council.


13    Limit

Council may by resolution reduce or limit benefits receivable under this policy.




Noosa Council                                                                                Page 6 of 7