2022-10-24 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                             24 OCTOBER 2022


 Environment Harm Risks                                     Mitigation
 Works impact on the environment                            The construction phase is considered a low risk due
                                                            to small site footprint. The contractor will have a site
                                                            environmental management plan to identify and
                                                            manage site specific risks.

 Scope & Quality Risks                                      Mitigation
 Risk of not meeting project objectives                     Compliance with project objectives will be managed
                                                            through regular reviews of the contractor’s design
                                                            and construction by the Project Manager,
                                                            Superintendent and other project team members as
                                                            required.

 Public Disruption Risks                                    Mitigation
 Traffic and pedestrian disruption                          The construction works will result in periodic
                                                            disruption to the surrounding area. Due to the
                                                            relatively small scale of the construction this will be
                                                            able to be managed through the contractor’s traffic
                                                            and pedestrian management plan which will be
                                                            reviewed and monitored by the Project manager
                                                            and Superintendent.
 Communication issues                                       Council’s internal Infrastructure Communications
                                                            and Consultation Officer is appointed to the project
                                                            to assist with any communication issues. Key
                                                            stakeholders and Sporting Complex user groups
                                                            will be kept informed of project progress by
                                                            Council’s Sports Liaison Officer.
 Noise from plant and equipment may be a cause of           This will be minimised by working during normal
 disruption to residents.                                   working hours where possible. There are no
                                                            residents adjacent to the construction site, with the
                                                            closest residential property approximately 150m
                                                            away.
Consultation
External Consultation - Community & Stakeholder
Funding partners’ progress reports will be completed as per each programs funding agreement.
User groups will be updated via the quarterly Sporting Complex User group meetings or more
frequently as required.
Internal Consultation
Corporate Services (Procurement, Finance, Property), Infrastructure Services (Building and
Facilities and Project Delivery), Community Services (Community Development, Community
Facilities) and Executive Services (People and Culture - Workplace Health & Safety).

Departments/Sections Consulted:
     Chief Executive Officer       X   Community Services                            X    Corporate Services
     Executive Support                 Director                                           Director
                                        X Community Development                           Financial Services
                                       X Community Facilities                             Fleet
                                       Libraries & Galleries                              ICT
                                       Local Laws                                    X    Procurement
                                       Waste & Environmental Health                       Property
                                                                                          Revenue Services
 X   Executive Services                Environment & Sustainable Development         X    Infrastructure Services
     Director                          Director                                           Director
     Community Engagement              Building & Plumbing Services                       Asset Management
     Customer Service                  Development Assessment                             Buildings and Facilities
     Governance                        Economic Development                               Civil Operations
 X   People and Culture (Safety)       Environmental Services                             Disaster Management
                                       Strategic Land Use Planning                        Infrastructure Planning,
                                                                                          Design and Delivery



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