2022-10-24 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                   24 OCTOBER 2022


Risks & Opportunities
 Finance Risks                                     Mitigation
 Unfunded scope increases                          Completed concept designs will mitigate scope
                                                   increases. A review period for detailed design is
                                                   provided in project methodology. Further project
                                                   scope increase will be mitigated through the project
                                                   working group and the Capital Works Project
                                                   Control Group and Capital Works Executive
                                                   meetings.
 Material price increases                          Confirmation of validation of quote to 90 days. This
                                                   risk will be mitigated by the nominated contractor
                                                   procuring subcontracts as soon as possible. Given
                                                   the current period of material supply volatility
                                                   Council is at risk of price increases beyond what the
                                                   contractor could reasonably account for. This will be
                                                   managed through a thorough Superintendent
                                                   assessment of price changes.
 Contingency amount being insufficient             The project team will endeavour to achieve project
                                                   savings in the design development to offset any
                                                   unforeseen additional costs with further oversight
                                                   from the Capital Works Project Control Group and
                                                   Capital Works Executive meetings.
 Contractor becomes insolvent                      Council has carried out a financial viability check on
                                                   the preferred contractor which proved acceptable.

 Program Risks                                     Mitigation
 Delays due to wet weather.                        Extensions of time over and above those provided
                                                   in the tender are assessed by the Superintendent.
                                                   The project is commencing in a traditionally wet
                                                   period and the risk is considered medium-high.
 Resource risk                                     The contractor has nominated a capable and
                                                   experienced      project   team     to   undertake
                                                   construction. Council’s resources to the project will
                                                   be monitored by the Project Control Group and
                                                   Capital Works Executive due to the high volume of
                                                   work in the capital works program.
 Construction takes longer than allowed for        The contractor is well resourced and has the
                                                   available resources to deliver this project
                                                   successfully. The risk is mitigated through the
                                                   contract.
                                                   Grant funding bodies and Council will be consulted
                                                   with to manage any variations to agreements.
 Lead time of materials pushing the program out    Many associated risks are mitigated by ordering the
                                                   materials as soon as possible after the tender
                                                   award. The contractor is aware and will manage this
                                                   risk and work closely together with Council's project
                                                   team to minimise residual timing risk.

 Safety Risks                                      Mitigation
 The Contractor fails to ensure the work is        Prior to commencement of works, contractor will
 conducted safely and in accordance with minimum   ensure management plans, Safe Work Method
 standards                                         Statements, Job Hazard Analysis (or similar), and
                                                   other documentation are submitted, reviewed, and
                                                   accepted by Council.
                                                   Council will undertake surveillance, regular safety
                                                   audits and inspections throughout the construction
                                                   period.




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