2019-12-16 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                         16 DECEMBER 2019


     Proterra Group Pty Ltd
     Relining Solutions Pty Ltd
     Smith Brothers Plumbing/Pipeline Technology Services

These tenders were assessed by the assessment panel in accordance with the following
procurement probity plan evaluation criteria:
    Capability & Resourcing
    Contract Experience & Capacity
    Methodology
    Quality
    Health & Safety
    Environment & Sustainability
    Contribution to Local Economy
    Price

The evaluation methodology considered both non-price elements (70% of the score) and a price
component (30% of the score).

As the contract is a schedule of rates, pricing was assessed by the application of a relevant
operational scenario to complete network assessment for both “rapid” and “detailed” assessment
scenarios; and innovation and efficiencies were assessed favourably. The outcome demonstrated
a number of strong submissions, and as such, a best and final offer was sought of these
contractors.

Pipe Management Australia Pty Ltd demonstrated a clear ability to meet both the price and non-
price elements, also specifying that they are not required to utilise the services of a sub-contractor
to undertake inspection works. Although the company does not have a head office in the immediate
Noosa region, they are in the process of securing a satellite depot on the Sunshine Coast, also
stating that the procurement of goods and labour will be purchased from the Noosa Shire area as
required.

As a result, Pipe Management Australia Pty Ltd is recommended as most advantageous to Council
for contract 1920T013 Stormwater Infrastructure CCTV Inspections, demonstrating value for
money, expertise and innovation.

Previous Council Consideration
Ordinary Meeting Minutes, 16 August 2018, Further Report
That Council note the report by the Technical Officer – Asset Management to the General
Committee Meeting dated 13 August 2018 and the further report by the Director Infrastructure
Services to the Ordinary Meeting dated 16 August 2018 and:
A.    Defer consideration of the matter to a future Council meeting; and
B.    Agree to the appointment of an independent evaluation panel to conduct an internal
      administrative review of the tender evaluation.

Following the Council resolution on 16 August 2018, an independent review by Findex (Aust) Pty
Ltd was conducted and recommended that the panel reconvene and conduct a fresh evaluation of
the original submissions, with procurement to oversee the process and provide a recommendation
to Council.




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