2015-11-10 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                           10 NOVEMBER 2015


Civil Operations
2                        REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY OF QUARRY, ASPHALT
                         AND BITUMINOUS MATERIALS
DOCUMENT INFORM AT ION




Author                              Civil Operations Manager, Allan Hull
                                    Planning & Infrastructure

Index                               ECM / Project & Contract / 1516T009 Register of Pre-Qualified Suppliers
                                    for Supply of Quarry, Asphalt and Bituminous Materials
                                    ECM / Subject / Roads Construction / Contracting

Attachments                         1.   Final Evaluation Worksheet


EXECUTIVE SUMMARY
Not Applicable

RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 10 November 2015 and:
     A.                  Approve the establishment of a register of prequalified suppliers (RPQS) for a period of 3
                         years commencing 20 November 2015 for the supply of quarry, asphalt and bituminous
                         materials which includes the following suppliers:
                         1.   Downer EDI Works Pty Ltd t/as Works Infrastructure
                         2.   Kenilworth River Sand
                         3.   Tropic Asphalts Pty Ltd t/as Tropic Asphalts; and
     B.                  Subject to satisfactory performance by the suppliers, authorise the CEO to approve options
                         to extend the RPQS at the expiry of the first 3 year term and annually thereafter, for a
                         further term of 12 months, up to a maximum of 3 x twelve month extensions ending 19
                         November 2021.

REPORT
Council’s annual expenditure on the supply of quarry, asphalt and bituminous materials exceeds
$300,000 and warrants the establishment of a register of prequalified suppliers (RPQS). The
RPQS will ensure that compliance with the Local Government Act 2009 and Local Government
Regulation 2012 is maintained.
Council invited tenders for the establishment of the RPQS for the Supply of Quarry, Asphalt and
Bituminous Materials in the Sunshine Coast Daily on 15 August 2015. The term of this
Arrangement is for an initial period of three (3) years with options to extend for a further three
terms of twelve months each.
The tender documents were downloaded 19 times and a total of 4 responses were received.
Submissions were evaluated by a panel of Council staff in accordance with the advertised
evaluation criteria as follows:
                       Insurance and Licensing
                       Capability, Resources and Capacity
                       Quality
                       Safety
                       Environment and Sustainability
                       Contribution to Local Economy

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