CN00375 - RETAINING WALL RECONSTRUCTION - ARKANA DRIVE · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                        11 JULY 2023


1. Tender Process

In accordance with Chapter 6, Part 3 of the Local Government Regulations and Council’s
Procurement Policy, Council invited written tenders for the retaining wall reconstruction. The
invitation to tender was issued as a lump sum construction-only contract.

Council invited written tenders via the Council VendorPanel e-portal on 15 May 2023 and
included an advertisement within the Noosa Today publication on 19 May 2023, with responses
closing on 6 June 2023.

The Invitation to Tender attracted three (3) tender responses. All three of these responses were
conforming.

2. Tender Assessment

The evaluation was conducted by the Evaluation Panel that consisted of the following members
of staff:
    • Project Officer (Contract Administrator)
   •     Designer - Capital Works
   •     Workplace Health and Safety Officer (Safety Only)
   •     Project Manager – Capital Works
   •     Contract & Projects Superintendent
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.

The tender evaluation panel undertook an assessment of the following conforming tender
submissions, listed in alphabetical order:
   • Bellwether Contractors Pty Ltd
   •     Durack Civil Pty Ltd
   •     Sunshine Civil Solutions Pty Ltd.
 All three (3) conforming tenders progressed to a full weighted evaluation using the following
criteria and weightings:

 Criteria                                                            Weighting
 Experience and Technical Capability                                    15.0%
 Methodology – Delivery of Scope                                        15.0%
 Methodology - Resources                                                5.0%
 Quality                                                                5.0%
 Health & Safety                                                        5.0%
 Environment & Sustainability                                           7.5%
 Contribution to Local Economy                                          7.5%
 Price                                                                  40.0%