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Meeting minutes
MINUTES
Ordinary Meeting
Thursday, 17 October 2024
10:00 AM
Council Chambers, 9 Pelican Street, Tewantin
Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian
Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature”
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Page 2
ORDINARY MEETING MINUTES 17 OCTOBER 2024
1. ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips (via Microsoft Teams)
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Corporate Services Trent Grauf
Director Strategy and Environment Kim Rawlings
Acting Director Infrastructure Services Shaun Walsh
Director Development & Regulation Richard MacGillivray (via Microsoft Teams)
APOLOGIES
Nil.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Frank Wilkie
That in accordance with Section 254K of the Local Government Regulation, Cr
Phillips is approved to attend the Meeting dated 16/10/2024 via Microsoft Teams.
Carried unanimously.
2. CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
The Minutes of the Ordinary Meeting held on 19 September 2024 be received and
confirmed.
Carried unanimously.
3. MAYORAL MINUTES
Nil.
4. PETITIONS
1 PETITION: Application to install street calming devices in Allambi Terrace
between Toulambi Street & Winbirra Way, Noosa Heads.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
Refer to Attachment 1
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That the petition with 23 signatories submitted by Trevor Sumner, requesting that
Council install street calming devices in Allambi Terrace between Toulambi Street
and Winbirra Way, Noosa Heads, be received and referred to the Chief Executive
Officer to determine appropriate action.
Carried unanimously.
5. NOTIFIED MOTIONS
5.1. FORMALISING ADVOCACY TO STATE FOR A REVIEW OF QUEENSLAND
POLICE POWERS AND LEGISLATION CONCERNING E-BIKES AND E-
SCOOTERS
Motion
Moved: Cr Jessica Phillips
Seconded: Cr Frank Wilkie
That Council:
A. Formally support advocating to the Queensland State Government and
Opposition for a comprehensive review of police powers and other relevant
legislation concerning the use of e-bikes and e-scooters;
B. Acknowledge the increased use of e-bikes and e-scooters within the shire and
the growing concerns from residents regarding the safety risks these devices
pose on our roads, especially when used irresponsibly; and
C. Recognise that while Council actively encourages active transport and
alternative modes of transportation to promote sustainability and reduce traffic
congestion, ensuring the safety of all road users remains a top priority.
Amendment
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
Add Item D to read:
D. Request the CEO consider including E-Bike rider education as part of the Go
Noosa Program and refer any funding requirements to budget deliberations.
For: Crs Stockwell, Finzel, Wegener, Wilson, Wilkie and Phillips
Against: Crs Lorentson
Carried.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Frank Wilkie
That Council:
A. Formally support advocating to the Queensland State Government and
Opposition for a comprehensive review of police powers and other relevant
legislation concerning the use of e-bikes and e-scooters;
B. Acknowledge the increased use of e-bikes and e-scooters within the shire and
the growing concerns from residents regarding the safety risks these devices
pose on our roads, especially when used irresponsibly; and
C. Recognise that while Council actively encourages active transport and
alternative modes of transportation to promote sustainability and reduce traffic
congestion, ensuring the safety of all road users remains a top priority.
D. Request the CEO consider including E-Bike rider education as part of the Go
Noosa Program and refer any funding requirements to budget deliberations.
Carried unanimously.
5.2. ADDRESSING AGING INFRASTRUCTURE IN HASTINGS STEET PRECINCT
FOR ENHANCED SAFETY
Motion
Moved: Cr Jessica Phillips
Seconded: Cr Frank Wilkie
That Council:
A. Request the CEO provide a report to a future Council Meeting regarding
the replacement or supplementation of aging CCTV camera infrastructure
in the Hastings Street precinct including:
1. A review of the condition of existing infrastructure including identifying
areas requiring upgrades or repairs to meet modern safety and
operational standards. This review should also include a Crime
Prevention Through Environmental Design (CPTED) report to ensure
that planning and design of the upgrades incorporate best-practice
safety measures, such as improved lighting, signage, and public
amenities that directly affect security.
2. A timeline and estimated budget for the identified works.
B. Acknowledge the concerns raised by the community about public safety
and security in Hastings Street precinct, particularly regarding aging
infrastructure and limited visibility during peak periods; and
C. Recognise that while this initiative aligns with the overall shire strategy, it
specifically focuses on the immediate needs of the Hastings Street
precinct and what can be done to support these concerns without delay.
Amendment No.1
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
The Motion be amended to read:
Request the CEO provide a report to a future Council Meeting, subsequent to the
result of a budgeted strategic review being available regarding the replacement or
supplementation of aging CCTV camera infrastructure in the Hastings Street
precinct.
For: Crs Stockwell
Against: Crs Lorentson, Phillips, Wegener, Wilkie, Wilson and Finzel.
Lost.
Amendment No.2
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Item D be added to read:
D. The CEO be requested to seek agreement of the Hastings St Association for
the review proposed in Item 1A to be funded from the Hastings Street Community
Safety Program Charge.
Lost unanimously.
Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Frank Wilkie
That Council:
A. Request the CEO provide a report to a future Council Meeting regarding
the replacement or supplementation of aging CCTV camera infrastructure
in the Hastings Street precinct including:
1. A review of the condition of existing infrastructure including identifying
areas requiring upgrades or repairs to meet modern safety and
operational standards. This review should also include a Crime
Prevention Through Environmental Design (CPTED) report to ensure
that planning and design of the upgrades incorporate best-practice
safety measures, such as improved lighting, signage, and public
amenities that directly affect security.
2. A timeline and estimated budget for the identified works.
B. Acknowledge the concerns raised by the community about public safety
and security in Hastings Street precinct, particularly regarding aging
infrastructure and limited visibility during peak periods; and
C. Recognise that while this initiative aligns with the overall shire strategy, it
specifically focuses on the immediate needs of the Hastings Street
precinct and what can be done to support these concerns without delay.
Carried unanimously.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
5.3. INVESTIGATION OF PRECINCT MANAGEMENT FRAMEWORKS FOR NOOSA
JUNCTION
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Frank Wilkie
That Council request the CEO to prepare a report to a future Council Meeting,
outlining options for managing land use conflicts between entertainment venues
and residents. This exploratory report should investigate best practices in precinct
management to assess their relevance and suitability for Noosa Junction.
For: Crs Wilkie, Lorentson, Phillips, Finzel and Wilson.
Against: Crs Wegener and Stockwell
Carried.
5.4. REQUEST FOR A STATUS REPORT ON THE 2022 NOOSA SHIRE
RECREATIONAL BOATING FACILITIES DEMAND FORECASTING STUDY
AND RECOMMENDATIONS
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That Council
A. Request the CEO to prepare a report to a future Council meeting
addressing the following:
1. An update on the progress of the 2022 Noosa Shire Recreational
Boating Facilities Demand Forecasting Study, specifically focusing on
high-priority recommendations made by the State Government,
including a potential works program for:
a. Thomas Street, Noosaville: Parking improvements and walkway
repositioning;
b. Tewantin, Lake Street: Parking enhancements and installation of a
new floating walkway;
c. Hilton Esplanade, Tewantin: Construction of a new two-lane facility;
d. Noosa Woods: Replacement of the jetty with a pontoon.
2. An analysis of how other councils have addressed shortfalls in
trailer parking;
B. Explore opportunities for state and federal funding for prioritised projects.
For: Crs Lorentson, Wilkie, Wilson, Phillips and Finzel
Against: Crs Stockwell and Wegener
Carried.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
5.5. CRISIS ACCOMMODATION
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Brian Stockwell
That Council commit to ongoing advocacy to the State government to increase
funding for:
A. Crisis accommodation facilities;
B. The delivery of structured programs that support learning and understanding
around domestic violence behaviours; and
C. A referral process to onsite supported transition accommodation specifically
designed to address Family Domestic Violence and Abuse (FDVA).
Carried unanimously.
The meeting adjourned at 12.10 pm.
The meeting resumed at 12.20 pm.
6. PRESENTATIONS
Nil.
7. DEPUTATIONS
Nil.
8. CONSIDERATION OF COMMITTEE REPORTS
8.1. PLANNING & ENVIRONMENT COMMITTEE REPORT - 8 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Tom Wegener
Cr Frank Wilkie
NON COMMITTEE MEMBERS
Cr Karen Finzel (via Microsoft Teams_
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy & Environment, Kim Rawlings (via Microsoft Teams)
Director Development & Regulation Richard MacGillivray
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
5.1. 132008.176.04 - APPLICATION FOR EXTENSION TO CURRENCY
PERIOD AND 132008.176.05 - APPLICATION FOR OTHER CHANGE TO A
DEVELOPMENT APPROVAL FOR MATERIAL CHANGE OF USE OF
PREMISES - RESORT DEVELOPMENT COMPRISING A MULTIPLE
DWELLING (109 DWELLING UNITS) AND ACCOMMODATION BUILDING (90
ACCOMMODATION UNITS) AND ANCILLARY FACILITIES TO A RESORT
COMPLEX AND SHOP AT 3 AND 7 SERENITY CLOSE, NOOSA HEADS
That Planning & Environment Committee Agenda Item 5.1 be referred to the
General Committee due to the significance of the issue.
5.2. MCU23/0096 APPLICATION FOR MATERIAL CHANGE OF USE FOR
EDUCATIONAL ESTABLISHMENT (EXTENSION TO EXISTING -
PERFORMING ARTS BUILDING) AND PRELIMINARY APPROVAL FOR A
MASTER PLAN AT 115 EUMUNDI NOOSA RD, NOOSAVILLE
That Council note the report by the Coordinator Planning to the Planning &
Environment Committee Meeting dated 8 October 2024 regarding Application No.
MCU23/0096 for a Development Permit for a Material Change of Use -Educational
establishment (extension to existing – Performance Arts Centre) and Preliminary
Approval for an Educational Establishment in accordance with a Master Plan
situated at 115 Eumundi Noosa Rd Noosaville Qld 4566:
A. Approve the application in accordance with the proposed conditions in
Attachment 1.
B. Note the report is provided in accordance with Section 63(5) of the Planning
Act 2016.
6.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
AUGUST 2024
That Council note the report by the Development Assessment Manager to the
Planning and Environment Committee Meeting 8 October 2024 regarding
applications that have been decided by delegated authority during the month of
August as per Attachment 1.
Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Brian Stockwell
That the report of the Planning and Environment Committee meeting dated 8
October 2024 be received and the recommendations therein be adopted.
Carried unanimously.
8.2. SERVICES & ORGANISATION COMMITTEE REPORT - 8 OCTOBER 2024
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Frank Wilkie
Cr Nicola Wilson
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Corporate Services Trent Grauf
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. CHANGE OF VENUE & TIME FOR 21 NOVEMBER 2024 ORDINARY
MEETING
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation
Committee Meeting dated 8 October 2024 regarding the Ordinary Meeting
dated 21 November 2024; and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012,
resolve to
1. change the commencement time of the Ordinary Meeting on 21 November 2024
(from 10am) to 5pm; and
2. change the venue for the meeting to Peregian Beach Community House;
C. Request the Chief Executive Officer to ensure that suitable advertising is
undertaken to promote this community based Council Meeting; and
D. Note that Council plan to livestream the meeting and place a copy of the
recording on Council's website.
5.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
That Council
A. Note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 8 October 2024; and
B. Adopt the amended Sole Supplier list provided at Attachment 1 of the report for
the next twelve (12) months; and
C. Adopt the amended Specialised Supplier list provided at Attachment 2 of the
report for the next twelve (12) months.
7.1. COMPOSTING
EXPRESSION OF INTEREST (EOI)
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
That Council note the report by the Waste Manager to the Services & Organisation
Committee Meeting dated 8 October 2024 and
A. Invite expressions of interest (EOI) for the design and construction of a
composting facility at the Eumundi-Noosa Road landfill site pursuant to Section
228(3) of the Local Government Regulation 2012;
B. Note that it is in the public interest to invite expressions of interest before inviting
written tenders for the following reasons:
1. it allows Council to canvass the interest and capacity of suppliers in the market
to deliver composting related services;
2. it reduces the time and expense associated with preparing a full tender
response for suppliers as only those short listed will be invited to do so;
3. it ensures that Council is able to consider the most suitable composting
solutions without having to specify a required solution in a rapidly changing
technical market; and
4. it maximises Council’s resources in the tender process by reducing the number
of tenders needing evaluation;
C. Request the CEO prepare a short list from those providers that respond to the
EOI and invite written tenders;
D. Delegate authority under Section 257 of the Local Government Act 2009 to the
Chief Executive Officer to determine and finalise any and all matters associated
with the EOI and the tender process described in this report; and
E. Request a report to a future Council Meeting detailing the evaluation outcomes
of the tender process for Council’s further consideration.
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That the report of the Services & Organisation Committee meeting dated 8
October 2024 be received and the recommendations therein be adopted.
Carried unanimously.
8.3. GENERAL COMMITTEE MEETING REPORT - 14 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Corporate Services Trent Grauf
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray
Acting Director Infrastructure Services Shaun Walsh
Page 11
ORDINARY MEETING MINUTES 17 OCTOBER 2024
APOLOGIES
Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. 132008.176.04 - APPLICATION FOR EXTENSION TO CURRENCY
PERIOD AND 132008.176.05 - APPLICATION FOR OTHER CHANGE TO A
DEVELOPMENT APPROVAL FOR MATERIAL CHANGE OF USE OF
PREMISES - RESORT DEVELOPMENT COMPRISING A MULTIPLE
DWELLING (109 DWELLING UNITS) AND ACCOMMODATION BUILDING (90
ACCOMMODATION UNITS) AND ANCILLARY FACILITIES TO A RESORT
COMPLEX AND SHOP AT 3 AND 7 SERENITY CLOSE, NOOSA
HEADS (REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE
DATED 8 OCTOBER 2024 - ITEM 5.1)
That Council note the report by the Coordinator Planning to the Planning &
Environment Committee Meeting dated 8 October 2024 regarding Application
Nos. 132008.176.04 for an extension to the currency period and 132008.176.05
for an Other Change to a Development Permit for Material Change of Use Multiple
Dwelling (109 Dwelling Units) and Accommodation Building (90 Accommodation
Units) and Ancillary Facilities to change the approved use to a Resort complex
and Shop situated at 3 and 7 Serenity Close Noosa Heads described as Lot 10
on SP195871 and 11 on SP335472 and:
A. Approve the extension to currency period for a further 6 years expiring on 17
October 2030;
B. Approve the Other Change application in accordance with the proposed
conditions outlined in Attachment 1;
C. Note the report is provided in accordance with Section 63(5) of the Planning
Act 2016.
6.1. FINANCIAL PERFORMANCE REPORT – SEP 2024
That Council note the report by the Financial Services Manager to the General
Committee Meeting dated 14th October 2024 outlining September 2024 year to
date financial performance against budget, including changes to the financial
performance report with the inclusion of key financial sustainability indicators.
6.2. POMONA PLACE PLAN - DRAFT PLAN FOR COMMUNITY
CONSULTATION
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That Council note the report by the Principal Strategic Planner to the General
Committee meeting dated 14 October 2024 regarding Draft Pomona Place Plan;
and
A. Endorse the Draft Pomona Place Plan in Attachment 1 for its third and final
round of community consultation with following amendments to the Draft Pomona
Place Plan under Item 3 Environment conservation and sustainable living theme
(page 28):
1. Under Action 3.1 "Waterway protection" amend to read: "Develop a program of
volunteer events to support waterway health and restoration. This can include
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
extending rehabilitation planting along the Cooroora Creek riparian area along
Rifle Street to improve the area and to enhance the linkage through to the
Tuchekoi National Park"; and
2. Under Action 3.1 "Who is involved" amend Council's role to: "Deliver and
Facilitate"
B. Commence community consultation from the 18 October until the 17 November
2024.
Carried unanimously.
6.3. UPDATE TO COUNCILLOR REPRESENTATION ON COUNCIL OF
MAYORS WORKING GROUPS
That Council A. Note the report by the Chief Executive Officer to the General
Committee Meeting dated 14 October 2024; and B. Make the following Councillor
appointments (noting that these supersede any prior appointments): 1. Appoint Cr
Wilkie - Mayor, to the CoM Waste Working Group with Cr Lorentson as Proxy; 2.
Appoint Cr Wilkie - Mayor, to the CoM Leveraging 2032 Legacy Working Group
with Cr Stockwell as Proxy.
7.1 RAL22/0021 - PLANNING
& ENVIRONMENT COURT APPEAL NO D130 OF 2023 - APPLICATION TO
RECONFIGURE A LOT (1 INTO 2 LOTS) AT 39-41 PICTURE POINT NOOSA
HEADS
That Council note the report by the Manager Development Assessment to the
General Committee Meeting dated 14 October 2024 regarding Planning &
Environment Court Appeal D130 of 2023 and agree to settle the appeal generally
in accordance with the proposed conditions outlined in Attachment 1.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That the report of the General Committee meeting dated 14 October 2024 be
received and the recommendations therein be adopted except where dealt with
by separate resolution.
Carried unanimously.
9. ORDINARY MEETING REPORTS
9.1. FURTHER REPORT - INFORMATION FOR NOTING - REVISED STANDING
ORDERS & OTHER RELATED POLICIES & PROCEDURES
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That Council note the Report by the Chief Executive Officer to the General
Committee Meeting dated 16 September 2024 and this Further Report to the
Ordinary Meeting dated 17 October 2024, noting the additional information
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
supplied regarding Council’s Revised Standing Orders & Other Related Polices
& Procedures.
Carried unanimously.
9.2. REVISED STANDING ORDERS & OTHER RELATED POLICIES &
PROCEDURES
- DEFERRED FROM THE ORDINARY MEETING DATED 19 SEPTEMBER
2024
Motion
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That Council note the report by the Chief Executive Officer to the General
Committee Meeting dated 16 September 2024 regarding the amendment of Noosa
Council's Standing Orders and other relevant policies and procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (provided at
Attachment 1) and repeal current Standing Orders Policy (adopted 19 November
2020) with the following amendments to the updated Standing Orders, Section 18
–– Notified Motions amended to read:
Section 15 – Deputations
Reject proposed amendments and replace with original wording as follows:
17.1 A deputation wishing to attend and address an Ordinary meeting of Council
shall apply in writing to the CEO not less than seven (7) business days before the
meeting.
17.2 The CEO, on receiving an application for a deputation shall notify the
Chairperson who shall determine whether the deputation may be heard. The CEO
shall inform the deputation of the determination in writing. Where it has been
determined the deputation will be heard, a convenient time shall be arranged for
that purpose, and an appropriate time period allowed.
17.3 Where it has been determined that a deputation be heard, the deputation and
topic of the presentation must be included in the public agenda for the meeting.
17.4 For deputations comprising three or more persons, only three persons shall
be at liberty to address Council unless the Councillors at the meeting determine
otherwise by resolution. A deputation shall be given adequate opportunity to
explain the purpose of the deputation, generally no longer than 15 minutes unless
decided otherwise by the meeting.
17.5 The Chairperson may terminate an address by a person in a deputation at
any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been
sufficiently explained to the Councillors at the meeting;
b) the time period allowed for a deputation has expired;
c) the person uses insulting or offensive language or is derogatory towards
Councillors or staff members;
d) a member of the deputation other than the appointed speakers interjects or
attempts to address the Council;
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
e) the person uses words or actions that discriminate or vilify based on a person’s
race, religion, sexuality or gender identity.
Section 18 – Notified Motions
Reject proposed amendments and replace with original wording as follows:
18.1 A Councillor may bring forward to a meeting a motion on any matter within
the jurisdiction or official cognisance of the Council by giving notice in writing, in
the approved form, to the Chief Executive Officer at least seven days before the
meeting.
18.2 The Chairperson shall rule out of order a motion which does not comply with
section 18.1 of these Standing Orders.
18.3 Notified motions shall be dated and recorded by the Chief Executive Officer
as received.
18.4 Where a Councillor who has given notice of a motion is absent or declines to
move the motion, the motion may be –
a) moved by another Councillor; or
b) deferred to the next meeting.
18.5 Where the notified motion is not moved or deferred, it shall not again be
reintroduced without a subsequent notice of motion duly given as provided in
section 18.1.
18.6 At the meeting, a notified motion requires a seconder in order that it be dealt
with.
Section 41 – Deputations (Procedure for Standing Committee Meetings)
Reject proposed amendments and replace with original wording as follows:
41.1 A deputation wishing to attend and address a Committee meeting shall apply
in writing to the CEO not less than seven (7) business days before the meeting.
41.2 The CEO, on receiving an application for a deputation shall notify the
Chairperson who shall determine whether the deputation may be heard. The CEO
shall inform the deputation of the determination in writing. Where it has been
determined the deputation will be heard, a convenient time shall be arranged for
that purpose, and an appropriate time period allowed.
41.3 Where it has been determined that a deputation be heard, the deputation and
topic of the presentation must be included in the public agenda for the meeting.
41.4 For deputations comprising three or more persons, only three persons shall
be at liberty to address the Committee unless the Councillors at the meeting
determine otherwise by resolution. A deputation shall be given adequate
opportunity to explain the purpose of the deputation, generally no longer than 15
minutes unless decided otherwise by the meeting.
41.5 The Chairperson may terminate an address by a person in a deputation at
any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been
sufficiently explained to the Councillors at the meeting
b) the time period allowed for a deputation has expired, or
c) the person uses insulting or offensive language or is derogatory towards
Councillors or staff members.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
d) a member of the deputation other than the appointed speakers interjects or
attempts to address the Council.
e) the person uses words or actions that discriminate or vilify based on a person’s
race, religion, sexuality or gender identity.
"18.8 Councillors are encouraged to lodge Notices of Motion which:
a) relate to the objectives, roles and function of Council as outlined in the annual
Operational and Corporate Plan;
b) are clear in intention;
c) are not identical or substantially similar to a Notified Motion that has been
considered by the Council and lost in the preceding six months;
d) are not outside the powers of Council;
e) do not relate to an operational service request or a matter that can be handled
under delegation;
f) are not matters subject to a Council decision-making process which has
commenced but is not yet complete.";
B. Adopt the new Petition Procedure (provided at Attachment 2);
C. Adopt Reject the new Deputation Procedure (provided at Attachment 3) and
retain the deputation procedures in the Standing Orders for Council Meetings
Policy, as provided for in item A. subject to the amendment of items 1, 3, and 6,
and the deletion of item 5 as follows:
1. 15 minutes in total will be allocated at each Meeting for members of the
community to present deputations. A maximum of 5 minutes will be allocated per
deputation with an extension of time allowed upon request to the meeting chair
and by consent of the councillors with a maximum of 3 deputations per meeting
allowed.
3. The applicant must provide Council with the deputation topic and sufficient
background material, whereby the CEO, on receiving an application for the
deputation, shall notify the Chairperson who, in conjunction with the CEO, shall
determine whether the deputation may be heard. The CEO shall inform the
applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant /group will be allowed.
5 6. Deputations on specific development applications or other statutory
applications before Council are not permitted.
D. Reject the new Public Question Time Procedure (provided at Attachment 4) and
retain current Public Question Time Guideline (adopted on 17 October 2019); and
E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current
Councillor Investigation Policy (adopted on 19 November 2020).
Amendment No. 1
Moved: Cr Nicola Wilson
Seconded: Cr Brian Stockwell
That Item 17.2 and Item 41.2 be amended to read:
17.2 The CEO, on receiving an application for a deputation shall notify the
Chairperson who shall determine whether the deputation may be heard. The CEO
shall inform the deputation of the determination in writing. Where it has been
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
determined the deputation will be heard, a convenient time shall be arranged for
that purpose, and an appropriate time period allowed (up to 15 minutes).
41.2 The CEO, on receiving an application for a deputation shall notify the
Chairperson who shall determine whether the deputation may be heard. The CEO
shall inform the deputation of the determination in writing. Where it has been
determined the deputation will be heard, a convenient time shall be arranged for
that purpose, and an appropriate time period allowed (up to 15 minutes).
Carried unanimously.
Amendment No 2
Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That Item 17.3 be amended to read:
17.3 Where it has been determined that a deputation be heard, a draft script must
be provided and the deputation and topic of the presentation must be included in
the public agenda for the meeting.
Lost unanimously.
Amendment No 3
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Item 17.3 be amended to read:
17.3 Where it has been determined that a deputation be heard, an outline of the
issue and background material be provided and the deputation and topic of the
presentation must be included in the public agenda for the meeting.
Lost.
Pursuant to Section 30.4 of Council's Standing Orders, Cr Lorentson
withdrew the above Motion with the support of Cr Phillips as the Seconder
and Council.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That Council note the report by the Chief Executive Officer to the General
Committee Meeting dated 16 September 2024 regarding the amendment of
Noosa Council's Standing Orders and other relevant policies and
procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (Attachment
1) and repeal current Standing Orders Policy (adopted 19 November 2020)
with the deletion of Section "18.8”.
B. Adopt the revised Petition Procedure (Attachment 2);
C. Adopt the revised Deputation Procedure (Attachment 3) subject to the
amendment of items 1, 3, 6 and 10, and the deletion of item 5 as follows:
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
1. Up to 15 minutes will be allocated per deputation at each Meeting
for members of the community to present deputations. A maximum
of 3 deputations per meeting are allowed.
3. The applicant must provide Council with the deputation topic and
background material, whereby the CEO, on receiving an application
for the deputation, shall notify the Chairperson who, in conjunction with
the CEO, shall determine whether the deputation may be heard. The
CEO shall inform the applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant/group will be
allowed.
6. Deputations should primarily, but not exclusively, pertain to matters
relevant to local government or the community.
10. Deputations will be recorded and form part of the recording that is
uploaded and available to the Community on Council’s website however
noting that the applicant presenting will remain off camera.
D. Repeal current Public Question Time Guideline (adopted on 17 October
2019) and adopt the revised Public Question Time Procedure, provided at
Attachment 4, subject to the wording in item 9 to be amended to read:
“The applicant (or their proxy) must be present at the meeting for their
question to be heard and shall follow the direction of the Chairperson;”
E. Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal
current Councillor Investigation Policy (adopted on 19 November 2020)
The following are the final attachments endorsed by this resolution:
2024-10-17 Attachment 2 to the OM Minutes Draft Standing Orders for
Council Meetings Policy_Tracked changes (2) FINAL
2024-10-17 Attachment 3 to OM the Minutes Draft Council Procedure -
Petitions FINAL
2024-10-17 Attachment 4 to the OM Minutes Draft Council Procedure -
Deputations_Tracked changes FINAL
2024-10-17 Attachment 5 to the OM Minutes Draft Council Procedure -
Public Question Time FINAL
2024-10-17 Attachment 6 to the OM Minutes Draft Councillor Investigation
Policy (1) (1) FINAL
Carried unanimously.
10. CLOSED SESSION
Nil.
11. PUBLIC QUESTION TIME
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
11.1. CRAIG VELLA
QUESTION 1.
Noosaville Foreshore Infrastructure Master Plan (NFIMP) Project news Phase 1
March 2024 stated that 70% of 542 community favoured 'preserving or enhancing
the relaxed atmosphere and amenity' of the Noosaville foreshore. The draft shared
vision stated, “Our vision is for the Noosaville Foreshore to be retained as a
peaceful, relaxed, and naturally beautiful public space that is easily accessible for
all” & "while keeping built form structures to a minimum". Has the Noosa Council
worked out how the NFIMP 80% Draft Plan ended up so far off course given all
this information gathered from the community in phase 1?
Response provided by Acting Director Infrastructure Services, Shaun Walsh
Thank you for the question and interest in the Noosaville Foreshore. The
community had differing reactions to the draft Noosaville Foreshore Infrastructure
Master Plan. Most certainly did not appreciate the loss of carparking, overly
modern design approach, concerns for the erosion management techniques as
well as concerns for proposed changes to the tennis court and other
spaces. Others in the community appreciated the widening of footpaths to make
them safer, the new proposed toilet block, refreshed playground equipment and
the natural approach to Chaplin Park.
It is noted that whilst the design approach of the draft was modern, it did embrace
a significant increase in open space through repurposing of carparks, improved
accessibility with improved cycling and walking paths, and any new structures
were limited to parks shelters and playground. Ultimately it is noted the proposal
to increase open space through repurposing of carparks has not met community
satisfaction and this in being addressed in the revised Master Plan.
Master Planning can be a difficult process to ensure appreciation of the issues and
community consensus on the design direction moving forward. Council deeply
respects the strong community sentiments surrounding the proposed draft Master
Plan. Council have listened and acknowledge that an updated draft is needed that
responds to community views, and are using the feedback to draft a revised Master
Plan, in particular a strong desire to maintain the relaxed Noosaville vibe we all
know and love.
QUESTION 2.
Did the Noosa Council use the same consultants to produce the redrafted
Noosaville Foreshore Infrastructure Master Plan, and did the consultants, provide
a discount, given the original had to be redrafted?
Response provided by Acting Director Infrastructure Services, Shaun
Walsh
Noosa Council used the same consultants, Tract Consultants, to continue the
ongoing work. Tract Consultants were originally selected for the project following
a competitive pricing process. Their price for the ongoing work was determined
following a period of commercial negotiation, and is considered to be a
competitive market price.
11.2. ANDREW MCCARTHY
QUESTION 1.
How much did the Noosaville Foreshore Infrastructure Master Plan and Concept
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
Designs for Resilience 80% Draft Plan released in June 2024 cost to produce?
Response provided by Acting Director Infrastructure Services, Shaun Walsh
Thank you for the question and interest in the Noosaville Foreshore. The cost of
the first draft Noosaville Foreshore Infrastructure Master Plan, as released in June
2024 was $336,305 total budget. These costs include all consultants costs, staff
costs and all on costs such as community engagement associated with the
project. As this is an infrastructure project for future assets.
It is important to note that the project was also subsidised by a $100,000 grant
provided by Queensland Government QCoast2100 grant to provide coastal
resilience concepts integrated into the foreshore masterplan.
In consideration of these costs, it is important to note that the Noosaville Foreshore
covers over 2 kilometres, is the largest and most popular coastal urban park in
Noosa, and has many users and complexities associated with a design process.
The infrastructure master plan, as well as providing community certainty, also
provides a platform for future investment through grants and other income
sources. Council has projected $10millions of dollars in necessary asset renewal
costs on the Noosaville Foreshore including revetments walls, pathways,
stormwater pipers, carparks, playgrounds, river pontoons and jetties and park
furniture. Rather than rely on rates revenue from residents it can seek grants to
subsidy and supplement necessary infrastructure costs. Funding partners are
seek clarity articulated through an endorsed framework or master plan to ensure
astute investment.
Recent examples of Council Master Plans providing an astute investment platform
include:
Noosa Biosphere Trails Implementation Plan - $30k has resulted in $3.2
million grant funding which 108 times the original investment.
Noosa Cycling and Walking Strategy - $250k has resulted in $11.3 million
grant funding which 45 times the original investment.
Cooroy Sporting Complex Master Plan - $50k has resulted in $6.3 million
grant funding which 126 times the original investment.
Noosa District Sports Complex Master Plan - $50k has resulted in $4
million which 80 times the original investment.
These grant funding examples provide compelling examples of the value of Master
Plan in the maintenance and improvement of valued community assets through
grant funding, rather than relying solely on residents rates and why it is very
important for Council to continue to prepare master plans for critical assets.
(Examples more fully described below but won't be part of the response)
Master Plan Cost to Grants funds obtained Return on
Project Council to Investment
prepare from Grant
Plan Revenue
Noosa $30k $1.61 million Local $30k has
Biosphere Economic Recovery resulted in
Trails Program Queensland $3.2 million
Implementation Reconstruction Agency, which 108
Plan Queensland Government times the
original
investment.
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
$1.64 million Growing
Regions Program,
Australian Government
Noosa Cycling $250k $9.3m Noosa Parade (stg $250k has
and Walking 1) Construction resulted in
Strategy $100k High Priority $11.3 million
Corridor Route Study which 45
times the
$152k Noosa Drive
original
Design investment.
$150k Noosa Parade
Stage 2 Design
$693k SEQCSP
$880k SEQ Liveability
Fund
$30k Walking network
plans - Noosaville &
Cooroy
Cooroy $50k High $2.7m Gymnastics $50k has
Sporting level Upgrade & Multi-purpose resulted in
Complex masterplan area $6.3 million
Master Plan $600k SEQCSP Lighting which 126
Upgrades times the
$3m+ Funding received by original
the sporting complex from investment.
external providers
Noosa District $50k High $1m Facility upgrade, pickle $50k has
Sports Complex level ball courts, amenities resulted in $4
Master Plan masterplan $3m+ Funding received by million which
the sporting complex from 80 times the
external providers original
investment.
QUESTION 2.
The community rejected the Noosaville Foreshore Infrastructure Master Plan
released in June 2024, and it had to be redrafted. How much will the redraft of the
Noosaville Foreshore Infrastructure Master Plan cost?
Response provided by Acting Director Infrastructure Services, Shaun Walsh
Firstly, the community had differing reactions to the draft Noosaville Foreshore
Infrastructure Master Plan. Many certainly did not appreciate the loss of
carparking, overly modern design approach, concerns for the erosion
management techniques as well as concerns for proposed changes to the tennis
court and other spaces. Others in the community appreciated the widening of
footpaths to make them safer, the new proposed toilet block, refreshed playground
equipment and natural approach to Chaplin Park.
The redrafting of the Master Plan is budgeted for an additional $209,401 including
consultants, staff time and on costs. As noted above the Noosaville Foreshore is
a large complex space, and the infrastructure master plan provides a valuable
platform for grant infrastructure.
Master Planning can be a difficult process to ensure appreciation of the issues and
community consensus on the design direction moving forward. Council deeply
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ORDINARY MEETING MINUTES 17 OCTOBER 2024
respects the strong community sentiments surrounding the proposed draft Master
Plan. Council have listened and acknowledge that an updated draft is needed and
are using feedback to draft a revised Master Plan, in particular a strong desire to
maintain the relaxed Noosaville vibe we all know and love.
The Master Plan therefore intends to ensure that this highly loved community asset
remains a vibrant and sustainable community hub and parkland for generations to
come.
12. NEXT MEETING
The next Ordinary Meeting will be held at Peregian Beach Community House
located at 5-7 Rufous Street Peregian Beach on Thursday 21 November at 5.00pm.
13. MEETING CLOSURE
The meeting closed at 1:07 PM