Due to council's efforts to hide their meetings from the public, the video for the meeting was not made available. We have instead provided the audio of the meeting and the full transcript below.
Key Decisions & Discussions • Jessica Phillips : Council will advocate to Qld Government/Opposition for a comprehensive review of police powers and legislation for e-bikes/e-scooters; rider education to be considered under Go Noosa and referred to budget (5.1) (02:59–06:40; 10:44–14:16) [Item 5.1]. • Jessica Phillips : Urgent report approved on replacing/supplementing ageing CCTV in Hastings Street with CPTED review, lighting/signage, timelines and budget; carried unanimously after rejecting delay and levy-funding amendments (15:57–23:25; 41:26–47:00; 56:26–01:03:19) [Item 5.2]. • Amelia Lorentson : CEO to report options for precinct management frameworks to balance live music/hospitality and residential amenity in Noosa Junction; exploratory desktop scope confirmed (01:09:59–01:18:00) [Item 5.3]. • Amelia Lorentson : CEO to report on progress and next steps from the 2022 Recreational Boating Facilities Study, including Thomas St, Lake St, Hilton Esplanade and Noosa Woods; include trailer parking approaches and funding (01:49:19–01:56:44) [Item 5.4]. • Karen Finzel : Council commits to sustained advocacy for increased State funding for crisis accommodation, perpetrator programs, an
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Key Decisions & Discussions • Jessica Phillips : Council will advocate to Qld Government/Opposition for a comprehensive review of police powers and legislation for e-bikes/e-scooters; rider education to be considered under Go Noosa and referred to budget (5.1) (02:59–06:40; 10:44–14:16) [Item 5.1]. • Jessica Phillips : Urgent report approved on replacing/supplementing ageing CCTV in Hastings Street with CPTED review, lighting/signage, timelines and budget; carried unanimously after rejecting delay and levy-funding amendments (15:57–23:25; 41:26–47:00; 56:26–01:03:19) [Item 5.2]. • Amelia Lorentson : CEO to report options for precinct management frameworks to balance live music/hospitality and residential amenity in Noosa Junction; exploratory desktop scope confirmed (01:09:59–01:18:00) [Item 5.3]. • Amelia Lorentson : CEO to report on progress and next steps from the 2022 Recreational Boating Facilities Study, including Thomas St, Lake St, Hilton Esplanade and Noosa Woods; include trailer parking approaches and funding (01:49:19–01:56:44) [Item 5.4]. • Karen Finzel : Council commits to sustained advocacy for increased State funding for crisis accommodation, perpetrator programs, and supported transition pathways addressing FDV (01:57:36–02:07:40) [Item 5.5]. • Council : Extension (6 years) and “Other Change” approved for resort complex at 3 & 7 Serenity Close, changing approved use to Resort complex and Shop (08:3; 5.1) [General Committee 5.1]. • Council : Draft Pomona Place Plan endorsed for final consultation with strengthened riparian rehabilitation actions/roles (6.2) (02:25:20–02:26:29) [General Committee 6.2]. • Council : Shire-wide financial performance for Sep 2024 noted, including key sustainability indicators (6.1) [General Committee 6.1]. • Council : Appeal D130/2023 (39–41 Picture Point) to be settled per proposed conditions (7.1) [General Committee 7.1]. • Council : Revised Standing Orders, Deputations, Petitions, Public Question Time, and Councillor Investigation Policy adopted with key pro-participation amendments; deletion of Standing Orders 18.8 (guidance for Notices of Motion) (02:27:47–02:57:02) [Items 9.1–9.2]. • Council : Petition (23 signatories) for traffic calming in Allambi Terrace received and referred to CEO (00:59–02:22) [Item 4]. • Services & Organisation : Change of next meeting to Peregian Beach Community House, 5pm 21 Nov 2024; livestream to be provided (5.1) [S&O 5.1]. • Services & Organisation : Sole/Specialised Supplier lists adopted; EOI to design/construct composting facility at Eumundi–Noosa Rd landfill approved with shortlist then tender (7.1) [S&O 5.2; 7.1]. Contentious / Transparency Matters • Hastings St CCTV : Council knowingly diverts limited staff/budget capacity from a budgeted Shire-wide CCTV strategy to address urgent precinct safety; delay amendment lost (23:28–35:48; 47:00–49:03) [Item 5.2]. • Brian Stockwell : Proposed to delay Hastings St work until after Shire-wide strategy results; lost (35:48–49:03) [Item 5.2 Amendment No.1]. • Brian Stockwell : Proposed funding the review from the Hastings St Community Safety Charge; lost unanimously amid levy-purpose ambiguity (49:03–55:11) [Item 5.2 Amendment No.2]. • Standing Orders : Community concern over perceived curtailment of participation saw deletion of 18.8 and expanded deputation/public Q&A access; multiple amendments debated and previous motion withdrawn with meeting consent (02:29:32–02:57:02) [Item 9.2]. • Noosaville Foreshore Plan : Public question time highlighted dissatisfaction with the June draft; cost disclosed ($336k initial; $209k redraft) and rationale for using same consultant (03:00:53–03:05:40) [Public Q&A 11.1–11.2]. • Noosa Junction : Tension between business viability/live music and residential amenity; officers note existing scheme amendments and OLGR engagement already underway (01:20:04–01:23:51) [Item 5.3]. Legal / Risk • CCTV governance : Officers flagged gaps around ownership, access, data handling, and funding models; Shire-wide strategy intended to address privacy and secure data pathways (23:59–26:12; 57:52–01:00:18) [Item 5.2]. • Local Government Act/Regulation : Remote attendance for Cr Phillips approved under s254K LGR; Standing Orders revisions conducted within council’s meeting procedure powers; delegation under s257 LGA for EOI/tender processes (Attendance; S&O 7.1; S&O 7.1 Composting). • Planning Act 2016 : Resort approval changes/extension expressly noted per s63(5) reporting (General Committee 5.1). • Levies : Corporate Services advised levy wording does not clearly cover CCTV, creating risk using Hastings St Community Safety Charge for infrastructure review without definition updates (52:19–55:11) [Item 5.2]. • Standing Orders scope : Debate over removing 18.8 centered on ensuring councillors’ motions not unduly confined beyond council’s jurisdiction under the LGA; chair retains control to refuse irrelevant deputations (02:34:15–02:46:23; 02:49:22–02:50:15) [Item 9.2]. Public Safety and Night-time Economy (Hastings St, Safe Night Precinct, Police) • Jessica Phillips : Cited 160 police occurrences in 6 months at Hastings St, incl. assaults and shop thefts, underpinning CCTV urgency (17:43–23:21) [Item 5.2]. • Larry Sengstock : No current Safe Night Precinct; inquiries made but State in caretaker mode; SNP would offer QPS more powers (26:12–27:18) [Item 5.2]. • Trent Grauf : Condition assessment of CCTV likely $10–20k; lack of dedicated ICT security officer necessitates outsourcing (30:50–32:09) [Item 5.2]. • Council : Lighting upgrades at Noosa Woods being advanced within budget to improve safety (29:11–29:52) [Item 5.2]. • Jessica Phillips : E-bikes/e-scooters advocacy linked to enforceability gaps; alignment with QPS education suggested (12:48–13:58) [Item 5.1]. Noosa Junction: Hospitality vs. Residential Amenity • Kim Rawlings : Planning scheme amendments consulted propose equitable operating hours; acoustic limits for outdoor music remain; OLGR engagement active (01:20:04–01:23:51) [Item 5.3]. • Council : Desktop options paper to scan models (e.g., Nambour), pros/cons, and budget/resource implications before any precinct-wide engagement (01:16:49–01:19:12) [Item 5.3]. • Discussion : Consideration of “eyes wide open” buyer awareness reforms (NSW) and acoustic requirements for residential in centres (01:24:47–01:30:12) [Item 5.3]. • Brian Stockwell : Warned against “urgent over strategic” pattern impacting other priorities (e.g., Pomona heritage, River Plan, DMP) (01:32:33–01:36:41) [Item 5.3]. Planning & Development • Council : Serenity Close Resort extension/change approved with conditions; currency extended to 17 Oct 2030; reporting per Planning Act (General Committee 5.1). • Education : Good Shepherd Lutheran College performing arts extension and master plan preliminary approval granted with conditions (P&E 5.2). • Court : Picture Point reconfiguration appeal to be settled on proposed conditions, reducing litigation risk/cost (General Committee 7.1). Boating Facilities and River Access • Shaun Walsh : Noosa Woods jetty works underway; Thomas St folded into foreshore master planning; foreshore planning for Tewantin/Lake St proposed in 25–26 (01:53:39–01:54:33) [Item 5.4]. • Discussion : Officer clarified no Council-set priority between Donella St vs Hilton Esplanade; previous report did not prescribe priorities (01:54:11–01:54:46) [Item 5.4]. • Amelia Lorentson : Highlighted mismatch between 5,146 vessels (95% trailable) and limited lanes/parking; called for funding pursuit (01:49:24–01:52:58) [Item 5.4]. Environmental & Waste Initiatives • Council : EOI approved for composting facility at Eumundi–Noosa Rd landfill; EOI process justified to gauge market capacity, reduce tender costs, and optimise solution selection (S&O 7.1). • Pomona Place Plan : Strengthened riparian rehabilitation actions along Cooroora Creek/Tuchekoi NP linkage; Council role “Deliver and Facilitate” (General Committee 6.2). Community Engagement & Governance • Council : Revised Deputations allow up to three per meeting with up to 15 minutes each; recorded and uploaded with applicant off-camera; four per year per applicant retained (02:33:08–02:42:50) [Item 9.2]. • Debate : Efficiency concerns raised about deputation time vs cost; Chair retains discretion to refuse irrelevant or inappropriate topics (02:46:30–02:50:15) [Item 9.2]. • Public Q&A : Applicant or proxy must attend and follow Chair; Petition Procedure adopted; Councillor Investigation Policy updated (02:33:08–02:42:50) [Item 9.2]. • Meeting Access : Next Ordinary Meeting moved to Peregian Beach with livestream; petition on Allambi Terrace calming referred to CEO (S&O 5.1; Item 4).
Official Meeting MinutesRead minutes ↗
MINUTES
Ordinary Meeting
Thursday, 17 October 2024
10:00 AM Council Chambers, 9 Pelican Street, Tewantin
Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature” ORDINARY MEETING MINUTES 17 OCTOBER 2024
1. ATTENDANCE & APOLOGIES
COUNCILLORS Cr Frank Wilkie (Chair) Cr Karen Finzel Cr Amelia Lorentson Cr Jessica Phillips (via Microsoft Teams) Cr Brian Stockwell Cr Tom Wegener Cr Nicola Wilson
EXECUTIVE Chief Executive Officer Larry Sengstock Director Corporate Services Trent Grauf Director Strategy and Environment Kim Rawlings Acting Director Infrastructure Services Shaun Walsh Director Development & Regulation Richard MacGillivray (via Microsoft Teams)
APOLOGIES Nil.
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Frank Wilkie That in accordance with Section 254K of the Local Government Regulation, Cr Phillips is approved to attend the Meeting dated 16/10/2024 via Microsoft Teams. Carried unanimously.
2. CONFIRMATION OF MINUTES
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Karen Finzel The Minutes of the Ordinary Meeting held on 19 September 2024 be received and confirmed. Carried unanimously.
3. MAYORAL MINUTES
Nil.
4. PETITIONS
1 PETITION: Application to install street calming devices in Allambi Terrace between Toulambi Street & Winbirra Way, Noosa Heads. ORDINARY MEETING MINUTES 17 OCTOBER 2024
Refer to Attachment 1
Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Brian Stockwell
That the petition with 23 signatories submitted by Trevor Sumner, requesting that Council install street calming devices in Allambi Terrace between Toulambi Street and Winbirra Way, Noosa Heads, be received and referred to the Chief Executive Officer to determine appropriate action. Carried unanimously.
5. NOTIFIED MOTIONS
5.1. FORMALISING ADVOCACY TO STATE FOR A REVIEW OF QUEENSLAND POLICE POWERS AND LEGISLATION CONCERNING E-BIKES AND E- SCOOTERS
Motion Moved: Cr Jessica Phillips Seconded: Cr Frank Wilkie
That Council: A. Formally support advocating to the Queensland State Government and Opposition for a comprehensive review of police powers and other relevant legislation concerning the use of e-bikes and e-scooters; B. Acknowledge the increased use of e-bikes and e-scooters within the shire and the growing concerns from residents regarding the safety risks these devices pose on our roads, especially when used irresponsibly; and C. Recognise that while Council actively encourages active transport and alternative modes of transportation to promote sustainability and reduce traffic congestion, ensuring the safety of all road users remains a top priority.
Amendment Moved: Cr Brian Stockwell Seconded: Cr Karen Finzel
Add Item D to read: D. Request the CEO consider including E-Bike rider education as part of the Go Noosa Program and refer any funding requirements to budget deliberations. For: Crs Stockwell, Finzel, Wegener, Wilson, Wilkie and Phillips Against: Crs Lorentson Carried. ORDINARY MEETING MINUTES 17 OCTOBER 2024
Council Resolution Moved: Cr Jessica Phillips Seconded: Cr Frank Wilkie That Council: A. Formally support advocating to the Queensland State Government and Opposition for a comprehensive review of police powers and other relevant legislation concerning the use of e-bikes and e-scooters; B. Acknowledge the increased use of e-bikes and e-scooters within the shire and the growing concerns from residents regarding the safety risks these devices pose on our roads, especially when used irresponsibly; and C. Recognise that while Council actively encourages active transport and alternative modes of transportation to promote sustainability and reduce traffic congestion, ensuring the safety of all road users remains a top priority. D. Request the CEO consider including E-Bike rider education as part of the Go Noosa Program and refer any funding requirements to budget deliberations.
Carried unanimously.
5.2. ADDRESSING AGING INFRASTRUCTURE IN HASTINGS STEET PRECINCT FOR ENHANCED SAFETY
Motion Moved: Cr Jessica Phillips Seconded: Cr Frank Wilkie
That Council: A. Request the CEO provide a report to a future Council Meeting regarding the replacement or supplementation of aging CCTV camera infrastructure in the Hastings Street precinct including: 1. A review of the condition of existing infrastructure including identifying areas requiring upgrades or repairs to meet modern safety and operational standards. This review should also include a Crime Prevention Through Environmental Design (CPTED) report to ensure that planning and design of the upgrades incorporate best-practice safety measures, such as improved lighting, signage, and public amenities that directly affect security. 2. A timeline and estimated budget for the identified works.
B. Acknowledge the concerns raised by the community about public safety and security in Hastings Street precinct, particularly regarding aging infrastructure and limited visibility during peak periods; and C. Recognise that while this initiative aligns with the overall shire strategy, it specifically focuses on the immediate needs of the Hastings Street precinct and what can be done to support these concerns without delay.
Amendment No.1 Moved: Cr Brian Stockwell Seconded: Cr Tom Wegener ORDINARY MEETING MINUTES 17 OCTOBER 2024
The Motion be amended to read: Request the CEO provide a report to a future Council Meeting, subsequent to the result of a budgeted strategic review being available regarding the replacement or supplementation of aging CCTV camera infrastructure in the Hastings Street precinct. For: Crs Stockwell Against: Crs Lorentson, Phillips, Wegener, Wilkie, Wilson and Finzel. Lost.
Amendment No.2 Moved: Cr Brian Stockwell Seconded: Cr Tom Wegener That Item D be added to read: D. The CEO be requested to seek agreement of the Hastings St Association for the review proposed in Item 1A to be funded from the Hastings Street Community Safety Program Charge. Lost unanimously.
Council Resolution Moved: Cr Jessica Phillips Seconded: Cr Frank Wilkie That Council: A. Request the CEO provide a report to a future Council Meeting regarding the replacement or supplementation of aging CCTV camera infrastructure in the Hastings Street precinct including: 1. A review of the condition of existing infrastructure including identifying areas requiring upgrades or repairs to meet modern safety and operational standards. This review should also include a Crime Prevention Through Environmental Design (CPTED) report to ensure that planning and design of the upgrades incorporate best-practice safety measures, such as improved lighting, signage, and public amenities that directly affect security. 2. A timeline and estimated budget for the identified works.
B. Acknowledge the concerns raised by the community about public safety and security in Hastings Street precinct, particularly regarding aging infrastructure and limited visibility during peak periods; and C. Recognise that while this initiative aligns with the overall shire strategy, it specifically focuses on the immediate needs of the Hastings Street precinct and what can be done to support these concerns without delay.
Carried unanimously. ORDINARY MEETING MINUTES 17 OCTOBER 2024
5.3. INVESTIGATION OF PRECINCT MANAGEMENT FRAMEWORKS FOR NOOSA JUNCTION
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Frank Wilkie That Council request the CEO to prepare a report to a future Council Meeting, outlining options for managing land use conflicts between entertainment venues and residents. This exploratory report should investigate best practices in precinct management to assess their relevance and suitability for Noosa Junction. For: Crs Wilkie, Lorentson, Phillips, Finzel and Wilson. Against: Crs Wegener and Stockwell Carried.
5.4. REQUEST FOR A STATUS REPORT ON THE 2022 NOOSA SHIRE RECREATIONAL BOATING FACILITIES DEMAND FORECASTING STUDY AND RECOMMENDATIONS
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Nicola Wilson That Council A. Request the CEO to prepare a report to a future Council meeting addressing the following:
1. An update on the progress of the 2022 Noosa Shire Recreational Boating Facilities Demand Forecasting Study, specifically focusing on high-priority recommendations made by the State Government, including a potential works program for: a. Thomas Street, Noosaville: Parking improvements and walkway repositioning; b. Tewantin, Lake Street: Parking enhancements and installation of a new floating walkway; c. Hilton Esplanade, Tewantin: Construction of a new two-lane facility; d. Noosa Woods: Replacement of the jetty with a pontoon.
2. An analysis of how other councils have addressed shortfalls in trailer parking;
B. Explore opportunities for state and federal funding for prioritised projects.
For: Crs Lorentson, Wilkie, Wilson, Phillips and Finzel Against: Crs Stockwell and Wegener Carried. ORDINARY MEETING MINUTES 17 OCTOBER 2024
5.5. CRISIS ACCOMMODATION
Council Resolution Moved: Cr Karen Finzel Seconded: Cr Brian Stockwell
That Council commit to ongoing advocacy to the State government to increase funding for: A. Crisis accommodation facilities; B. The delivery of structured programs that support learning and understanding around domestic violence behaviours; and C. A referral process to onsite supported transition accommodation specifically designed to address Family Domestic Violence and Abuse (FDVA). Carried unanimously.
The meeting adjourned at 12.10 pm. The meeting resumed at 12.20 pm.
6. PRESENTATIONS
Nil.
7. DEPUTATIONS
Nil.
8. CONSIDERATION OF COMMITTEE REPORTS
8.1. PLANNING & ENVIRONMENT COMMITTEE REPORT - 8 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS Cr Amelia Lorentson (Chair) Cr Brian Stockwell Cr Tom Wegener Cr Frank Wilkie
NON COMMITTEE MEMBERS Cr Karen Finzel (via Microsoft Teams_
EXECUTIVE Chief Executive Officer Larry Sengstock Director Strategy & Environment, Kim Rawlings (via Microsoft Teams) Director Development & Regulation Richard MacGillivray ORDINARY MEETING MINUTES 17 OCTOBER 2024
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES Nil.
5.1. 132008.176.04 - APPLICATION FOR EXTENSION TO CURRENCY PERIOD AND 132008.176.05 - APPLICATION FOR OTHER CHANGE TO A DEVELOPMENT APPROVAL FOR MATERIAL CHANGE OF USE OF PREMISES - RESORT DEVELOPMENT COMPRISING A MULTIPLE DWELLING (109 DWELLING UNITS) AND ACCOMMODATION BUILDING (90 ACCOMMODATION UNITS) AND ANCILLARY FACILITIES TO A RESORT COMPLEX AND SHOP AT 3 AND 7 SERENITY CLOSE, NOOSA HEADS That Planning & Environment Committee Agenda Item 5.1 be referred to the General Committee due to the significance of the issue.
5.2. MCU23/0096 APPLICATION FOR MATERIAL CHANGE OF USE FOR EDUCATIONAL ESTABLISHMENT (EXTENSION TO EXISTING - PERFORMING ARTS BUILDING) AND PRELIMINARY APPROVAL FOR A MASTER PLAN AT 115 EUMUNDI NOOSA RD, NOOSAVILLE That Council note the report by the Coordinator Planning to the Planning & Environment Committee Meeting dated 8 October 2024 regarding Application No. MCU23/0096 for a Development Permit for a Material Change of Use -Educational establishment (extension to existing – Performance Arts Centre) and Preliminary Approval for an Educational Establishment in accordance with a Master Plan situated at 115 Eumundi Noosa Rd Noosaville Qld 4566: A. Approve the application in accordance with the proposed conditions in Attachment 1. B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
6.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – AUGUST 2024 That Council note the report by the Development Assessment Manager to the Planning and Environment Committee Meeting 8 October 2024 regarding applications that have been decided by delegated authority during the month of August as per Attachment 1.
Council Resolution Moved: Cr Tom Wegener Seconded: Cr Brian Stockwell That the report of the Planning and Environment Committee meeting dated 8 October 2024 be received and the recommendations therein be adopted. Carried unanimously.
8.2. SERVICES & ORGANISATION COMMITTEE REPORT - 8 OCTOBER 2024 ORDINARY MEETING MINUTES 17 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS Cr Karen Finzel (Chair) Cr Jessica Phillips Cr Frank Wilkie Cr Nicola Wilson
NON COMMITTEE MEMBERS Cr Amelia Lorentson Cr Tom Wegener
EXECUTIVE Chief Executive Officer Larry Sengstock Director Corporate Services Trent Grauf Acting Director Infrastructure Services Shaun Walsh
APOLOGIES Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. CHANGE OF VENUE & TIME FOR 21 NOVEMBER 2024 ORDINARY MEETING That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 8 October 2024 regarding the Ordinary Meeting dated 21 November 2024; and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to 1. change the commencement time of the Ordinary Meeting on 21 November 2024 (from 10am) to 5pm; and 2. change the venue for the meeting to Peregian Beach Community House; C. Request the Chief Executive Officer to ensure that suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's website.
5.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS That Council A. Note the report by the Procurement & Contracts Advisor to the Services & Organisation Committee Meeting dated 8 October 2024; and B. Adopt the amended Sole Supplier list provided at Attachment 1 of the report for the next twelve (12) months; and C. Adopt the amended Specialised Supplier list provided at Attachment 2 of the report for the next twelve (12) months.
7.1. COMPOSTING EXPRESSION OF INTEREST (EOI) ORDINARY MEETING MINUTES 17 OCTOBER 2024
That Council note the report by the Waste Manager to the Services & Organisation Committee Meeting dated 8 October 2024 and A. Invite expressions of interest (EOI) for the design and construction of a composting facility at the Eumundi-Noosa Road landfill site pursuant to Section 228(3) of the Local Government Regulation 2012; B. Note that it is in the public interest to invite expressions of interest before inviting written tenders for the following reasons: 1. it allows Council to canvass the interest and capacity of suppliers in the market to deliver composting related services; 2. it reduces the time and expense associated with preparing a full tender response for suppliers as only those short listed will be invited to do so; 3. it ensures that Council is able to consider the most suitable composting solutions without having to specify a required solution in a rapidly changing technical market; and 4. it maximises Council’s resources in the tender process by reducing the number of tenders needing evaluation; C. Request the CEO prepare a short list from those providers that respond to the EOI and invite written tenders; D. Delegate authority under Section 257 of the Local Government Act 2009 to the Chief Executive Officer to determine and finalise any and all matters associated with the EOI and the tender process described in this report; and E. Request a report to a future Council Meeting detailing the evaluation outcomes of the tender process for Council’s further consideration.
Council Resolution Moved: Cr Karen Finzel Seconded: Cr Jessica Phillips That the report of the Services & Organisation Committee meeting dated 8 October 2024 be received and the recommendations therein be adopted. Carried unanimously.
8.3. GENERAL COMMITTEE MEETING REPORT - 14 OCTOBER 2024
ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS Cr Brian Stockwell (Chair) Cr Karen Finzel Cr Amelia Lorentson Cr Jessica Phillips Cr Tom Wegener Cr Frank Wilkie Cr Nicola Wilson
EXECUTIVE Chief Executive Officer Larry Sengstock Director Corporate Services Trent Grauf Director Strategy and Environment Kim Rawlings Director Development & Regulation Richard MacGillivray Acting Director Infrastructure Services Shaun Walsh ORDINARY MEETING MINUTES 17 OCTOBER 2024
APOLOGIES Nil.
COMMITTEE RECOMMENDATIONS TO COUNCIL
5.1. 132008.176.04 - APPLICATION FOR EXTENSION TO CURRENCY PERIOD AND 132008.176.05 - APPLICATION FOR OTHER CHANGE TO A DEVELOPMENT APPROVAL FOR MATERIAL CHANGE OF USE OF PREMISES - RESORT DEVELOPMENT COMPRISING A MULTIPLE DWELLING (109 DWELLING UNITS) AND ACCOMMODATION BUILDING (90 ACCOMMODATION UNITS) AND ANCILLARY FACILITIES TO A RESORT COMPLEX AND SHOP AT 3 AND 7 SERENITY CLOSE, NOOSA HEADS (REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 8 OCTOBER 2024 - ITEM 5.1)
That Council note the report by the Coordinator Planning to the Planning & Environment Committee Meeting dated 8 October 2024 regarding Application Nos. 132008.176.04 for an extension to the currency period and 132008.176.05 for an Other Change to a Development Permit for Material Change of Use Multiple Dwelling (109 Dwelling Units) and Accommodation Building (90 Accommodation Units) and Ancillary Facilities to change the approved use to a Resort complex and Shop situated at 3 and 7 Serenity Close Noosa Heads described as Lot 10 on SP195871 and 11 on SP335472 and: A. Approve the extension to currency period for a further 6 years expiring on 17 October 2030; B. Approve the Other Change application in accordance with the proposed conditions outlined in Attachment 1; C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
6.1. FINANCIAL PERFORMANCE REPORT – SEP 2024 That Council note the report by the Financial Services Manager to the General Committee Meeting dated 14th October 2024 outlining September 2024 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators.
6.2. POMONA PLACE PLAN - DRAFT PLAN FOR COMMUNITY CONSULTATION Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Brian Stockwell That Council note the report by the Principal Strategic Planner to the General Committee meeting dated 14 October 2024 regarding Draft Pomona Place Plan; and A. Endorse the Draft Pomona Place Plan in Attachment 1 for its third and final round of community consultation with following amendments to the Draft Pomona Place Plan under Item 3 Environment conservation and sustainable living theme (page 28): 1. Under Action 3.1 "Waterway protection" amend to read: "Develop a program of volunteer events to support waterway health and restoration. This can include ORDINARY MEETING MINUTES 17 OCTOBER 2024
extending rehabilitation planting along the Cooroora Creek riparian area along Rifle Street to improve the area and to enhance the linkage through to the Tuchekoi National Park"; and 2. Under Action 3.1 "Who is involved" amend Council's role to: "Deliver and Facilitate" B. Commence community consultation from the 18 October until the 17 November 2024. Carried unanimously.
6.3. UPDATE TO COUNCILLOR REPRESENTATION ON COUNCIL OF MAYORS WORKING GROUPS That Council A. Note the report by the Chief Executive Officer to the General Committee Meeting dated 14 October 2024; and B. Make the following Councillor appointments (noting that these supersede any prior appointments): 1. Appoint Cr Wilkie - Mayor, to the CoM Waste Working Group with Cr Lorentson as Proxy; 2. Appoint Cr Wilkie - Mayor, to the CoM Leveraging 2032 Legacy Working Group with Cr Stockwell as Proxy.
7.1 RAL22/0021 - PLANNING & ENVIRONMENT COURT APPEAL NO D130 OF 2023 - APPLICATION TO RECONFIGURE A LOT (1 INTO 2 LOTS) AT 39-41 PICTURE POINT NOOSA HEADS That Council note the report by the Manager Development Assessment to the General Committee Meeting dated 14 October 2024 regarding Planning & Environment Court Appeal D130 of 2023 and agree to settle the appeal generally in accordance with the proposed conditions outlined in Attachment 1.
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Nicola Wilson That the report of the General Committee meeting dated 14 October 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution. Carried unanimously.
9. ORDINARY MEETING REPORTS
9.1. FURTHER REPORT - INFORMATION FOR NOTING - REVISED STANDING ORDERS & OTHER RELATED POLICIES & PROCEDURES
Council Resolution Moved: Cr Brian Stockwell Seconded: Cr Karen Finzel That Council note the Report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 and this Further Report to the Ordinary Meeting dated 17 October 2024, noting the additional information ORDINARY MEETING MINUTES 17 OCTOBER 2024
supplied regarding Council’s Revised Standing Orders & Other Related Polices & Procedures. Carried unanimously.
9.2. REVISED STANDING ORDERS & OTHER RELATED POLICIES & PROCEDURES - DEFERRED FROM THE ORDINARY MEETING DATED 19 SEPTEMBER 2024
Motion Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and A. Adopt the updated Standing Orders for Council Meetings Policy (provided at Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the following amendments to the updated Standing Orders, Section 18 –– Notified Motions amended to read: Section 15 – Deputations Reject proposed amendments and replace with original wording as follows: 17.1 A deputation wishing to attend and address an Ordinary meeting of Council shall apply in writing to the CEO not less than seven (7) business days before the meeting. 17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed. 17.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting. 17.4 For deputations comprising three or more persons, only three persons shall be at liberty to address Council unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting. 17.5 The Chairperson may terminate an address by a person in a deputation at any time where: a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting; b) the time period allowed for a deputation has expired; c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members; d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council; ORDINARY MEETING MINUTES 17 OCTOBER 2024
e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity. Section 18 – Notified Motions Reject proposed amendments and replace with original wording as follows: 18.1 A Councillor may bring forward to a meeting a motion on any matter within the jurisdiction or official cognisance of the Council by giving notice in writing, in the approved form, to the Chief Executive Officer at least seven days before the meeting. 18.2 The Chairperson shall rule out of order a motion which does not comply with section 18.1 of these Standing Orders. 18.3 Notified motions shall be dated and recorded by the Chief Executive Officer as received. 18.4 Where a Councillor who has given notice of a motion is absent or declines to move the motion, the motion may be – a) moved by another Councillor; or b) deferred to the next meeting. 18.5 Where the notified motion is not moved or deferred, it shall not again be reintroduced without a subsequent notice of motion duly given as provided in section 18.1. 18.6 At the meeting, a notified motion requires a seconder in order that it be dealt with. Section 41 – Deputations (Procedure for Standing Committee Meetings) Reject proposed amendments and replace with original wording as follows: 41.1 A deputation wishing to attend and address a Committee meeting shall apply in writing to the CEO not less than seven (7) business days before the meeting. 41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed. 41.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting. 41.4 For deputations comprising three or more persons, only three persons shall be at liberty to address the Committee unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting. 41.5 The Chairperson may terminate an address by a person in a deputation at any time where: a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting b) the time period allowed for a deputation has expired, or c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members. ORDINARY MEETING MINUTES 17 OCTOBER 2024
d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council. e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity. "18.8 Councillors are encouraged to lodge Notices of Motion which: a) relate to the objectives, roles and function of Council as outlined in the annual Operational and Corporate Plan; b) are clear in intention; c) are not identical or substantially similar to a Notified Motion that has been considered by the Council and lost in the preceding six months; d) are not outside the powers of Council; e) do not relate to an operational service request or a matter that can be handled under delegation; f) are not matters subject to a Council decision-making process which has commenced but is not yet complete."; B. Adopt the new Petition Procedure (provided at Attachment 2); C. Adopt Reject the new Deputation Procedure (provided at Attachment 3) and retain the deputation procedures in the Standing Orders for Council Meetings Policy, as provided for in item A. subject to the amendment of items 1, 3, and 6, and the deletion of item 5 as follows: 1. 15 minutes in total will be allocated at each Meeting for members of the community to present deputations. A maximum of 5 minutes will be allocated per deputation with an extension of time allowed upon request to the meeting chair and by consent of the councillors with a maximum of 3 deputations per meeting allowed. 3. The applicant must provide Council with the deputation topic and sufficient background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing. 5. Four deputations per calendar year by the same applicant /group will be allowed. 5 6. Deputations on specific development applications or other statutory applications before Council are not permitted. D. Reject the new Public Question Time Procedure (provided at Attachment 4) and retain current Public Question Time Guideline (adopted on 17 October 2019); and E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current Councillor Investigation Policy (adopted on 19 November 2020).
Amendment No. 1 Moved: Cr Nicola Wilson Seconded: Cr Brian Stockwell
That Item 17.2 and Item 41.2 be amended to read: 17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been ORDINARY MEETING MINUTES 17 OCTOBER 2024
determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed (up to 15 minutes).
41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed (up to 15 minutes). Carried unanimously.
Amendment No 2 Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel That Item 17.3 be amended to read: 17.3 Where it has been determined that a deputation be heard, a draft script must be provided and the deputation and topic of the presentation must be included in the public agenda for the meeting. Lost unanimously.
Amendment No 3 Moved: Cr Frank Wilkie Seconded: Cr Jessica Phillips That Item 17.3 be amended to read: 17.3 Where it has been determined that a deputation be heard, an outline of the issue and background material be provided and the deputation and topic of the presentation must be included in the public agenda for the meeting. Lost.
Pursuant to Section 30.4 of Council's Standing Orders, Cr Lorentson withdrew the above Motion with the support of Cr Phillips as the Seconder and Council.
Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Nicola Wilson
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and A. Adopt the updated Standing Orders for Council Meetings Policy (Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the deletion of Section "18.8”. B. Adopt the revised Petition Procedure (Attachment 2); C. Adopt the revised Deputation Procedure (Attachment 3) subject to the amendment of items 1, 3, 6 and 10, and the deletion of item 5 as follows: ORDINARY MEETING MINUTES 17 OCTOBER 2024
1. Up to 15 minutes will be allocated per deputation at each Meeting for members of the community to present deputations. A maximum of 3 deputations per meeting are allowed. 3. The applicant must provide Council with the deputation topic and background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing. 5. Four deputations per calendar year by the same applicant/group will be allowed. 6. Deputations should primarily, but not exclusively, pertain to matters relevant to local government or the community. 10. Deputations will be recorded and form part of the recording that is uploaded and available to the Community on Council’s website however noting that the applicant presenting will remain off camera. D. Repeal current Public Question Time Guideline (adopted on 17 October 2019) and adopt the revised Public Question Time Procedure, provided at Attachment 4, subject to the wording in item 9 to be amended to read: “The applicant (or their proxy) must be present at the meeting for their question to be heard and shall follow the direction of the Chairperson;” E. Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal current Councillor Investigation Policy (adopted on 19 November 2020)
The following are the final attachments endorsed by this resolution: 2024-10-17 Attachment 2 to the OM Minutes Draft Standing Orders for Council Meetings Policy_Tracked changes (2) FINAL 2024-10-17 Attachment 3 to OM the Minutes Draft Council Procedure Petitions FINAL 2024-10-17 Attachment 4 to the OM Minutes Draft Council Procedure Deputations_Tracked changes FINAL 2024-10-17 Attachment 5 to the OM Minutes Draft Council Procedure Public Question Time FINAL 2024-10-17 Attachment 6 to the OM Minutes Draft Councillor Investigation Policy (1) (1) FINAL
Carried unanimously.
10. CLOSED SESSION
Nil.
11. PUBLIC QUESTION TIME ORDINARY MEETING MINUTES 17 OCTOBER 2024
11.1. CRAIG VELLA
QUESTION 1. Noosaville Foreshore Infrastructure Master Plan (NFIMP) Project news Phase 1 March 2024 stated that 70% of 542 community favoured 'preserving or enhancing the relaxed atmosphere and amenity' of the Noosaville foreshore. The draft shared vision stated, “Our vision is for the Noosaville Foreshore to be retained as a peaceful, relaxed, and naturally beautiful public space that is easily accessible for all” & "while keeping built form structures to a minimum". Has the Noosa Council worked out how the NFIMP 80% Draft Plan ended up so far off course given all this information gathered from the community in phase 1?
Response provided by Acting Director Infrastructure Services, Shaun Walsh Thank you for the question and interest in the Noosaville Foreshore. The community had differing reactions to the draft Noosaville Foreshore Infrastructure Master Plan. Most certainly did not appreciate the loss of carparking, overly modern design approach, concerns for the erosion management techniques as well as concerns for proposed changes to the tennis court and other spaces. Others in the community appreciated the widening of footpaths to make them safer, the new proposed toilet block, refreshed playground equipment and the natural approach to Chaplin Park.
It is noted that whilst the design approach of the draft was modern, it did embrace a significant increase in open space through repurposing of carparks, improved accessibility with improved cycling and walking paths, and any new structures were limited to parks shelters and playground. Ultimately it is noted the proposal to increase open space through repurposing of carparks has not met community satisfaction and this in being addressed in the revised Master Plan.
Master Planning can be a difficult process to ensure appreciation of the issues and community consensus on the design direction moving forward. Council deeply respects the strong community sentiments surrounding the proposed draft Master Plan. Council have listened and acknowledge that an updated draft is needed that responds to community views, and are using the feedback to draft a revised Master Plan, in particular a strong desire to maintain the relaxed Noosaville vibe we all know and love.
QUESTION 2. Did the Noosa Council use the same consultants to produce the redrafted Noosaville Foreshore Infrastructure Master Plan, and did the consultants, provide a discount, given the original had to be redrafted?
Response provided by Acting Director Infrastructure Services, Shaun Walsh Noosa Council used the same consultants, Tract Consultants, to continue the ongoing work. Tract Consultants were originally selected for the project following a competitive pricing process. Their price for the ongoing work was determined following a period of commercial negotiation, and is considered to be a competitive market price.
11.2. ANDREW MCCARTHY
QUESTION 1. How much did the Noosaville Foreshore Infrastructure Master Plan and Concept ORDINARY MEETING MINUTES 17 OCTOBER 2024
Designs for Resilience 80% Draft Plan released in June 2024 cost to produce?
Response provided by Acting Director Infrastructure Services, Shaun Walsh Thank you for the question and interest in the Noosaville Foreshore. The cost of the first draft Noosaville Foreshore Infrastructure Master Plan, as released in June 2024 was $336,305 total budget. These costs include all consultants costs, staff costs and all on costs such as community engagement associated with the project. As this is an infrastructure project for future assets.
It is important to note that the project was also subsidised by a $100,000 grant provided by Queensland Government QCoast2100 grant to provide coastal resilience concepts integrated into the foreshore masterplan.
In consideration of these costs, it is important to note that the Noosaville Foreshore covers over 2 kilometres, is the largest and most popular coastal urban park in Noosa, and has many users and complexities associated with a design process.
The infrastructure master plan, as well as providing community certainty, also provides a platform for future investment through grants and other income sources. Council has projected $10millions of dollars in necessary asset renewal costs on the Noosaville Foreshore including revetments walls, pathways, stormwater pipers, carparks, playgrounds, river pontoons and jetties and park furniture. Rather than rely on rates revenue from residents it can seek grants to subsidy and supplement necessary infrastructure costs. Funding partners are seek clarity articulated through an endorsed framework or master plan to ensure astute investment.
Recent examples of Council Master Plans providing an astute investment platform include: Noosa Biosphere Trails Implementation Plan - $30k has resulted in $3.2 million grant funding which 108 times the original investment. Noosa Cycling and Walking Strategy - $250k has resulted in $11.3 million grant funding which 45 times the original investment. Cooroy Sporting Complex Master Plan - $50k has resulted in $6.3 million grant funding which 126 times the original investment. Noosa District Sports Complex Master Plan - $50k has resulted in $4 million which 80 times the original investment. These grant funding examples provide compelling examples of the value of Master Plan in the maintenance and improvement of valued community assets through grant funding, rather than relying solely on residents rates and why it is very important for Council to continue to prepare master plans for critical assets.
(Examples more fully described below but won't be part of the response) Master Plan Cost to Grants funds obtained Return on Project Council to Investment prepare from Grant Plan Revenue Noosa $30k $1.61 million Local $30k has Biosphere Economic Recovery resulted in Trails Program Queensland $3.2 million Implementation Reconstruction Agency, which 108 Plan Queensland Government times the original investment. ORDINARY MEETING MINUTES 17 OCTOBER 2024
$1.64 million Growing Regions Program, Australian Government Noosa Cycling $250k $9.3m Noosa Parade (stg $250k has and Walking 1) Construction resulted in Strategy $100k High Priority $11.3 million Corridor Route Study which 45 times the $152k Noosa Drive original Design investment. $150k Noosa Parade Stage 2 Design $693k SEQCSP $880k SEQ Liveability Fund $30k Walking network plans - Noosaville & Cooroy Cooroy $50k High $2.7m Gymnastics $50k has Sporting level Upgrade & Multi-purpose resulted in Complex masterplan area $6.3 million Master Plan $600k SEQCSP Lighting which 126 Upgrades times the $3m+ Funding received by original the sporting complex from investment. external providers Noosa District $50k High $1m Facility upgrade, pickle $50k has Sports Complex level ball courts, amenities resulted in $4 Master Plan masterplan $3m+ Funding received by million which the sporting complex from 80 times the external providers original investment.
QUESTION 2. The community rejected the Noosaville Foreshore Infrastructure Master Plan released in June 2024, and it had to be redrafted. How much will the redraft of the Noosaville Foreshore Infrastructure Master Plan cost?
Response provided by Acting Director Infrastructure Services, Shaun Walsh Firstly, the community had differing reactions to the draft Noosaville Foreshore Infrastructure Master Plan. Many certainly did not appreciate the loss of carparking, overly modern design approach, concerns for the erosion management techniques as well as concerns for proposed changes to the tennis court and other spaces. Others in the community appreciated the widening of footpaths to make them safer, the new proposed toilet block, refreshed playground equipment and natural approach to Chaplin Park.
The redrafting of the Master Plan is budgeted for an additional $209,401 including consultants, staff time and on costs. As noted above the Noosaville Foreshore is a large complex space, and the infrastructure master plan provides a valuable platform for grant infrastructure.
Master Planning can be a difficult process to ensure appreciation of the issues and community consensus on the design direction moving forward. Council deeply ORDINARY MEETING MINUTES 17 OCTOBER 2024
respects the strong community sentiments surrounding the proposed draft Master Plan. Council have listened and acknowledge that an updated draft is needed and are using feedback to draft a revised Master Plan, in particular a strong desire to maintain the relaxed Noosaville vibe we all know and love.
The Master Plan therefore intends to ensure that this highly loved community asset remains a vibrant and sustainable community hub and parkland for generations to come.
12. NEXT MEETING
The next Ordinary Meeting will be held at Peregian Beach Community House located at 5-7 Rufous Street Peregian Beach on Thursday 21 November at 5.00pm.
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