2017-06-15 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                          15 JUNE 2017


4                        ORGANISATIONAL STRUCTURE
DOCUMENT INFORM AT ION




Author                          Chief Executive Officer, Brett de Chastel
                                Executive Office

Index                           ECM/ Subject/ Organisational Structures

Attachments                     (hard copy attachment provided at tab 14 of Councillor budget packs)
                                1.    Draft Organisational Structure


EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 15 June
2017 detailing the proposed Noosa Council Organisational Structure and request staff to make
any required amendments to the document and present it for adoption at the Special Meeting on
29 June 2017.


REPORT
Although not a statutory requirement, it is good management practice for Council to re-adopt its
organisational structure each year at the time it adopts its Operational Plan and Budget. This
ensures that Council has an up to date structure which reflects the resources allocated (budget)
and provides a “package approach” i.e. what we want to achieve (Operational Plan and Capital
Works Program) and what resources we will apply to achieve that (the financial resources
identified through the budget and the staff resources identified through the organisational
structure).

The attached organisational structure identifies Equivalent Full Time staff (EFT) for each
Department and Branch. Once adopted by Council it cannot be changed without a Council
resolution. The detailed structures within branches can be amended by the CEO provided the
total EFT is not changed. This gives management flexibility to fine tune the detailed structure.

In 2016/17 we undertook a detailed review of our organisational structure. This four month review
was finalised with a Council decision in March 2017 adopting our new organisational structure.
The intention has been to undertake a soft implementation beginning with the recruitment of two
new Directors. A verbal update on the recruitment process will be provided to Councillors at the
Special Meeting.

The key points to note with our proposed structure are:
 Total EFT last year was 352.17 and the total EFT this year is proposed as 359.47. It should
   be noted that for long term comparative purposes, we exclude the fixed term project positions
   (details below).
 The draft organisational structure reflects proposed positions identified through the new
   initiative process and included in the draft budget.
 There are no redundancies proposed in this budget but some term positions will conclude.

The structure changes in this budget are as follows:


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