2017-06-15 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                             15 JUNE 2017


SPECIAL MEETING REPORTS
1                        OPERATIONAL PLAN 2017/18
DOCUMENT INFORM AT ION




Author                             Chief Executive Officer, Brett de Chastel
                                   CEO’s Office

Index                              ECM/ Subject/ 2017 – 2018 Budget

Attachments                        (hard copy attachment provided at tab 1 of Councillor budget packs)
                                   1.    Operational Plan 2017/18


EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 15 June
2017 detailing the proposed 2017/18 Operational Plan and request staff to make any required
amendments to the document and present it for adoption at the Special Meeting on 29 June
2017.


REPORT
Council is required to adopt an Operational Plan each year which sets out its projects and
priorities that support it achieving its long term objectives. As required by the legislation,
Council’s progress in achieving the outcomes set out in the Operational Plan is also reported to
Council on a quarterly basis.

The format and content of the 2017/18 Operational Plan was developed to reflect the new
Corporate Plan. We aim to have a shorter and more relevant Operational Plan format by not
listing every single project and “business as usual” activity in a large document that loses
relevance. Quarterly reports to Council on the Operational Plan allow Council to focus on
progress with the significant projects.

A similar approach is proposed for the 2017/18 Operational Plan.

1                        Draft Operational Plan 2017/18 (see Attachment 1)
The Operational Plan has been based on our current Corporate Plan noting that we have
adopted the five themes as a way of categorising our projects.

The significant projects and issues identified have been sourced from:
 New initiatives proposed in the 2017/18 budget;
 The proposed Capital Works Program; and
 Current projects that will continue.

A degree of judgement has been used by the CEO to identify significant projects and issues that
should be included in the Operational Plan that Council will want to monitor on a quarterly basis
during 2017/18. Every new initiative is not included – only the significant ones. Feedback is
invited from Councillors at the meeting to see if the proposed projects identified under each
theme are the key ones.

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