2019-10-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                               8 OCTOBER 2019


The schedules and supporting information provided by each tenderer were reviewed by the
evaluation panel and informed the scoring in each of the evaluation criteria. Scoring within each
evaluation criteria included an appropriate weighting and detailed financial analysis was
undertaken submitted by each tenderer, given each had a different pricing methodology.

The preferred tender was submitted by Colliers International (SC) Pty Ltd CISC REM Pty Ltd.
Their tender scored highly for price, capability and resourcing, experience, track record and lease
and facility management, which are critical criterion to ensure effective ongoing management of
both commercial properties. Colliers International (SC) Pty Ltd CISC REM Pty Ltd is located on
the Sunshine Coast and is active in the Noosa commercial property market. A five year contract
is recommended commencing 1 November 2019 with an option to extend for an additional five
years subject to satisfactory performance at Council’s sole discretion.

Previous Council Consideration
Ordinary Meeting Minutes, 18 August 2016, Item 5, Page 9
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 9 August 2016 and:
A.      Approve the transfer of the management services agreement for the period 1 September
        2016 to 31 October 2016 to Sunshine Coast Commercial Pty Ltd as trustee for The
        Sunshine Coast Commercial Unit Trust trading as Ray White Commercial Noosa &
        Sunshine Coast North (currently Tennforr Pty Ltd & Indust-Real Pty Ltd trading as Ray
        White Commercial Noosa & Sunshine Coast North); and
B.      Authorise the CEO to extend the current management services agreement for a further
        three (3) year period commencing 1 November 2016 to Sunshine Coast Commercial Pty
        Ltd as trustee for The Sunshine Coast Commercial Unit Trust trading as Ray White
        Commercial Noosa & Sunshine Coast North.
Finance
The preferred tenderer’s submission results in a $6,683 additional cost to Council’s 2019/20
budget. This additional cost is considered minor and will absorbed within the current budget.
Risks & Opportunities
Risks
Management continuity – the property management services contract employs skilled external
resources and is considered the most efficient model for the management of the 2 Council
commercial properties.
Opportunities
The Conditions of Contract also allows addition of further commercial properties to the contract
for property management services if required.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Procurement Advisor
Management Accountant
Property Advisor – Commercial
Property Officer

Departments/Sections Consulted:


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