2019-10-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    8 OCTOBER 2019


2. Invitation to Tender

In August 2019, Council issued an Invitation to Tender for property management services for the
Sunrise Beach Neighbourhood Shopping Centre and the Peregian Digital Hub. The tender was
advertised via VendorPanel (Council’s e-tender portal) on 1 August 2019, and advertised in the
Noosa News on 2 August 2019 and Sunshine Coast Daily on 3 August 2019.
Respondents were invited to submit applications through VendorPanel, with applications closing
on 3 September 2019. A total of five submissions were received via VendorPanel with one
additional submission received after the closing date/time via email.

Consistent with Council’s tender processes, the following documents were available to
respondents:
 Invitation to Tender – general information for respondents including Conditions of Contract
   information;
 Tender Response Form – enabled respondents to respond to evaluation criteria via response
   schedules;
 Pricing Schedule – respondents were required to provide a cost breakdown for lease and
   facility management functions; and
 Conditions of Tender – detailed acceptable conduct and obligations of respondents and
   Council and included further detailed information for respondents.

Specifically, in relation to the pricing schedule, tenderers were required to submit a detailed cost
breakdown detailing their management fee for various lease and facility management functions,
including collection of rent and bonds, breaches, compliance, financial reporting, inspections and
coordination of maintenance and repairs.

The Tender Response Form also required tenderers to acknowledge the procuring of new
tenants is to occur in accordance with the Local Government Regulation 2012, which sets out
specific advertising and compliance requirements.

The evaluation panel assessed the applications under probity and due diligence and in
accordance with the assessment criteria. The evaluation panel consisted of Council’s Property
Officer, Property Advisor – Commercial Property, and Property Manager.

3. Submissions
Council receiving five submissions via VendorPanel from the following respondents:

    Colliers International (SC) Pty Ltd CISC REM Pty Ltd.
    CPRM Property Group (QLD) Pty Ltd.
    Trademart Property Pty Ltd t/as Forde Property.
    Jones Lang Lasalle (Qld) Pty Ltd.
    Sunshine Coast Commercial Pty Ltd as trustee for Sunshine Coast Commercial Unit Trust
      t/as Ray White Commercial Noosa & Sunshine Coast North.
In addition, Council received a submission from CBRE Pty Ltd but given it was submitted after
the 3 September 2019 tender closing time, it was not accepted by the evaluation panel.

4. Evaluation

The evaluation criteria established as part of the invitation to tender included:
1.   Price;
2.   Capability and Resourcing;
3.   Experience and Track Record; and
4.   Lease and Facility Management.

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