Meeting minutes

Page 2

ORDINARY MEETING MINUTES                                                       15 MAY 2025



1.        DECLARATION OF OPENING

          The meeting was declared open at 5.01pm.



2.        ACKNOWLEDGEMENT OF COUNTRY

          Noosa Council respectfully acknowledges the Traditional Custodians of the lands and
          waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders,
          past, present and emerging.



3.        ATTENDANCE & APOLOGIES

          COUNCILLORS
          Cr Frank Wilkie (Chair)
          Cr Karen Finzel
          Cr Jessica Phillips
          Cr Amelia Lorentson
          Cr Brian Stockwell
          Cr Tom Wegener
          Cr Nicola Wilson

          EXECUTIVE
          Chief Executive Officer Larry Sengstock
          Director Community Services Kerri Contini
          Director Development & Regulation Richard MacGillivray
          Director Strategy and Environment Kim Rawlings
          Director Infrastructure Services Shaun Walsh

          APOLOGIES
          Nil




4.        CONFIRMATION OF MINUTES


4.1.         ORDINARY MEETING MINUTES DATED 17 APRIL 2025

             Committee Resolution
             Moved:          Cr Karen Finzel
             Seconded:       Cr Amelia Lorentson
             The Minutes of the Ordinary Meeting held on 17 April 2025 be received and
             confirmed.
             Carried unanimously.

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ORDINARY MEETING MINUTES                                                           15 MAY 2025


4.2.             SPECIAL MEETING MINUTES DATED 8 MAY 2025

                 The following material was presented to the meeting in relation to this item:
                  Attachment 1 to the Ordinary Meeting dated 15 May 2025 - Updated Page 1
                    of Attachment 2 to Special Meeting 8 May 2025 DMP Where we Roam -
                    provided by Cr Stockwell.

                 Council Resolution
                 Moved:         Cr Brian Stockwell
                 Seconded: Cr Karen Finzel
                 That the Minutes of the Special Meeting held on 8 May be received and confirmed,
                 with the following amendment:
                 A. That it be noted that there was an error in the graph presented in “2025-05-08
                     Attachment 2 to Special Meeting - DMP Where we Roam - provided by Cr
                     Stockwell” and
                    1. That a note be added to the Minutes of the Special Meeting dated 8 May
                    2025 that acknowledges this error; and
                    2. Provide the correct information as presented at the Ordinary Meeting dated
                    15 May - refer Attachment 1 to the Ordinary Meeting dated 15 May 2025 -
                    Updated Page 1 of Attachment 2 to Special Meeting 8 May 2025 DMP Where
                    we Roam - provided by Cr Stockwell.
                 Carried unanimously.


5.        PETITIONS

          Nil.

6.        PRESENTATIONS

          Nil.

7.        DEPUTATIONS

          Nil.

8.        PUBLIC QUESTION TIME


8.1.             JULIANE VOGLER

                 QUESTION 1
                 Could you please explain the meaning of the text message "has been resolved" in
                 your work request procedure regarding the completion of the requested task, when
                 the request has not actually been completed?
                 RESPONSE PROVIDED BY KERRI CONTINI, DIRECTOR COMMUNITY
                 SERVICES
                 Thank-you Ms Vogler for your question about Council’s customer request
                 messaging. I am responding as the director responsible for Council’s Customer
                 Experience. Council operates a customer request system which creates a record
                 when customers lodge a request for investigation and this then produces work
                 orders for the staff to action. Our records show that you submitted two Customer
                 Requests numbered RM2024/00202 and RM2024/00219 in January 2024 about
                 issues with debris and trees blocking water flows on Upper Pinbarren Rd. Council

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ORDINARY MEETING MINUTES                                                        15 MAY 2025


            staff did attend the site in response to your requests and conducted works to clean
            the front of the pipes and remove debris. After this was complete, the staff signed
            off on the system work order as complete because they had cleared the debris
            and the water was now flowing freely. The system then automatically sent you text
            messages advising that the requests “had been resolved” as the staff had actioned
            the task and completed the work that they saw necessary at the time. You
            submitted further requests three weeks ago (RM2025/09299 and RM2025/00304)
            regarding the fallen tree. Staff have attended the site and agreed that the fallen
            tree is detouring water onto the road and should be considered for removal. Due
            to current work backlogs this has not progressed further. I acknowledge that you
            only received text communications in 2024 and that these messages would have
            been confusing and frustrating as they did not reference the tree across the
            waterway and indicated the matter had been resolved when it had not been from
            your perspective. We are reviewing our processes when responding to customer
            requests including improving communication with customers and ensuring system
            messages are meaningful. Your feedback has been helpful and I have provided it
            to the team doing this review.

            QUESTION 2
            How does Noosa Council's quality control system regarding road
            maintenance/road repair including external companies/contractors work?
            RESPONSE PROVIDED BY SHAUN WALSH, DIRECTOR INFRASTRUCTURE
            SERVICES
            Thankyou for your question. Upper Pinbarren Creek Road is an unsealed road of
            over 5kms length with multiple waterway crossings, noting Noosa Shire has
            approximately 200kms of unsealed road across the Shire. Over the last 3 years
            Noosa Shire has had significant rainfall across the shire that has caused road
            infrastructure failures in over 20 locations, and the weather has proven to be very
            problematic in term of ongoing drainage issues and road failures. The Upper
            Pinbarren Creek catchment is particularly volatile from flashing flooding and road
            damage due to steep hills and multiple waterway crossings. In terms of quality
            control for major repair works, such as the landslide repair work recently
            undertaken on the road, this work is overseen by external contracted engineers
            with expertise in landslides and road reconstruction. Review of the work adequacy
            is also assessed by Council's own engineers to ensure satisfactory outcomes. In
            terms of quality control for routine road surface maintenance and drainage clearing
            work, this work is undertaken by Council internal crews, overseen by Council's
            own engineers to ensure satisfactory outcomes. It is acknowledged that Council
            has a back log of maintenance requests on our unsealed roads and associated
            drains, arising from ongoing wet weather and damage, including Upper Pinbarren
            Creek Road. This has been compounded in recent weeks with protected industrial
            action by Council's outside workforce halting maintenance works. Council will
            attend to outstanding road maintenance and drainage tasks on Upper Pinbarren
            Creek Road as soon as possible, but within the constraints of available staff and
            maintenance budgets. Council appreciates all residents’ patience arising from
            ongoing poor weather and recent industrial action impacting maintenance delivery
            across the Shire.


8.2.        PAT SPICER

            QUESTION 1
            The overall emphasis in this question is seeking transparency, understanding
            details and ensuring community’s needs and concerns are properly addressed in
            the council decision making process, so what are council’s plans for the
            community consultation for future uses of Lots 2 and 3 of the subdivision at 62

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ORDINARY MEETING MINUTES                                                           15 MAY 2025


            Lake Macdonald Drive, Cooroy?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            No Community Engagement and Communications plan has been prepared as yet
            for consideration of proposed Lots 2 and 3, as Council is focussed on current
            project priorities and focussed on Lot 1. Council is also looking at Council owned
            carpark sites in Tewantin and Noosa Heads and will do this prior to considering
            Lots 2 and 3 at Cooroy. With resources and priorities focussed on other projects,
            consultation on future lots 2 and 3 is unlikely to formally begin in the next 12
            months.

            QUESTION 2
            When will council organise the community meeting on future uses of Lot 2 and 3
            Lake Macdonald Drive, Cooroy considering the community could vote for no
            further housing and assuming the council does intend to take that possible
            outcome into consideration and honour the resident’s wishes as there could be a
            huge saving to subdivision costs if the lots are not made fully housing ready as is
            the current plan in the subdivision works?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            Council has resolved to remediate the whole site and to facilitate the development
            of Lot 1 by Coast2Bay Housing. Coast2Bay have time commitments for the
            delivery of Community Housing on Lot 1 in order to meet the conditions of their
            capital grant. There is no fixed timing for further investigations of proposed Lots 2
            & 3 and Council intends to investigate other sites in Tewantin and Noosa Heads
            this year, prior to considering Lots 2 and 3 in Cooroy. Operational works including
            the internal road will assist with the traffic and access during the construction of
            the residential units on Lot 1, so as to mitigate impacts on Lake Macdonald Drive
            and surrounding neighbours. When the time comes there will be a range of
            communications methods used to share information and garner the views of the
            Noosa Shire community, catering to both face to face discussions and online
            participation.



8.3.        WENDY SCOTT

            QUESTION 1
            Council committed to consulting the community regarding the preferred use of Lots
            2 and 3 at 62 Lake Macdonald Drive, Cooroy, with the understanding that the
            outcome may not involve further housing development. Given that this consultation
            has not yet taken place, why is Council proposing to invest hundreds of thousands
            of dollars in constructing a road and installing utilities to support housing on these
            lots?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &
            ENVIRONMENT
            While no decision has been made about the future use of proposed Lots 2 and 3,
            any future use would likely be for some purpose for which people will be accessing
            the land, in higher numbers than they currently do. Whether people live there,
            work there or recreate there in the future, Council has decided to remediate and
            service the site.

            QUESTION 2
            Does the Council’s definition of 'community consultation' refer specifically to
            consultation with the Cooroy community, where the land in question is located?
            RESPONSE PROVIDED BY KIM RAWLINGS, DIRECTOR STRATEGY &

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ORDINARY MEETING MINUTES                                                            15 MAY 2025


                 ENVIRONMENT
                 Prior to the development of Lots 2 & 3 or even the commitment of their future use,
                 Council will consult with the whole of its community. This would include targeted
                 consultation with the adjoining residents and the immediate Cooroy
                 neighbourhood, however it will also take into account the whole Shire and the
                 needs of the Noosa Shire community. When the time comes there will be a range
                 of communications methods used to share information and garner the views of the
                 community.



9.        MAYORAL MINUTES

          Nil.


10.       NOTIFIED MOTIONS


10.1.            AUDIT AND EXPLORE OPTIONS TO REDUCE THE USE OF SINGLE-USE
                 PLASTICS IN COUNCIL OPERATIONS

                 Cr Lorentson withdrew the Notice of Motion.




11.       CONSIDERATION OF COMMITTEE REPORTS




11.1.            PLANNING & ENVIRONMENT COMMITTEE REPORT - 6 MAY 2025

                 ATTENDANCE & APOLOGIES

                 COMMITTEE MEMBERS
                 Cr Amelia Lorentson (Chair)
                 Cr Brian Stockwell
                 Cr Tom Wegener
                 Cr Frank Wilkie

                 NON COMMITTEE MEMBERS
                 Cr Karen Finzel (via Microsoft Teams)

                 EXECUTIVE
                 Chief Executive Officer Larry Sengstock
                 Director Strategy and Environment Kim Rawlings
                 Director Development & Regulation Richard MacGillivray
                 Director Infrastructure Services Shaun Walsh
                 Acting Director Corporate Services Margaret Gatt

                 APOLOGIES
                 Nil.

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ORDINARY MEETING MINUTES                                                           15 MAY 2025


            COMMITTEE RECOMMENDATIONS TO COUNCIL

            7.1. HOUSING STRATEGY - FINANCIAL INCENTIVES FOR SOCIAL AND
            AFFORDABLE HOUSING

            In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell
            provided the following declaration to the meeting of a declarable conflict of interest
            in this matter:
            I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in
            this matter as I am currently constructing a dwelling house and have been issued
            with an Infrastructure Charges Notice, as a component of the structure has been
            deemed to be capable of being used as a secondary dwelling. As this payment is
            outstanding, awaiting an imminent final inspection, it may be perceived that I have
            a potential bias. As a result of my conflict of interest I will now leave the meeting
            room while the matter is considered and voted on.

            Cr Stockwell left the meeting.

            Council Resolution
            Moved:        Cr Tom Wegener
            Seconded: Cr Nicola Wilson
            That Council note the report by the Principal Strategic Planner to the Planning &
            Environment Committee Meeting dated 6 May 2025 regarding financial incentives
            for development of social and affordable housing, and
            A. At Council's next review, clarify in the General Rate Donation Policy that not-
            for-profit organisations providing crisis or emergency transitional housing or
            affordable rental premises are eligible to apply for up to 100% donation on general
            rates on such accommodation;
            B. For private residential developments that include a component of affordable
            rental premises, waive the development application fee for Material Change of Use
            applications for the component of affordable rental premises as defined in the
            proposed amendments to Noosa Plan 2020;
            C. Waive the pre-lodgement meeting administration fee for not-for-profit
            community housing providers and allow for reimbursement of up to 50% of the
            pre-lodgement administrative fee where other applicants proceed to formally
            apply for a development permit for a proposal including affordable rental premises;
            D. Adopt the revised Council Policy on Infrastructure Charges Rebates for Eligible
            Community Organisations provided as Attachment 1;
            E. Remove reference to secondary dwellings from Council's Charges Resolution
            and cease issuing charge notices for secondary dwellings from 1 July 2025; and
            F. Prepare explanatory material which will guide applications on the changes
            outlined in recommendations A-E above.
            Carried unanimously.

            Cr Stockwell returned to the meeting.


            7.2. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL
            CHANGE OF USE - RESORT COMPLEX AND ANICILLARY BAR, FOOD AND
            DRINK OUTLET, OUTDOOR SPORT AND RECREATION, AND CLUB (MINOR
            EXTENSION TO EXISTING CLUBHOUSE) AT 61 NOOSA SPRINGS DRIVE,
            NOOSA HEADS
            That Planning & Environment Committee Agenda Item 7.2 be referred to the
            General Committee due to the significance of the issue.

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ORDINARY MEETING MINUTES                                                         15 MAY 2025


            8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
            MARCH 2025
            That Council note the report by the Development Assessment Manager to the
            Planning and Environment Committee Meeting dated 6 May 2025 regarding
            applications that have been decided by delegated authority for March 2025 as per
            Attachment 1 to the Report.


            Council Resolution
            Moved:        Cr Brian Stockwell
            Seconded: Cr Tom Wegener
            That the report of the Planning and Environment Committee meeting dated 6 May
            2025 be received and the recommendations therein be adopted except where
            dealt with by separate resolution.
            Carried unanimously.




   11.2.    SERVICES & ORGANISATION COMMITTEE REPORT - 6 MAY 2025

            ATTENDANCE & APOLOGIES

            COMMITTEE MEMBERS
            Cr Karen Finzel (Chair)
            Cr Frank Wilkie
            Cr Jessica Phillips
            Cr Nicola Wilson

            NON-COMMITTEE MEMBERS
            Cr Tom Wegener (for Item 7.1)
            Cr Amelia Lorentson (for Item 7.1)

            EXECUTIVE
            Chief Executive Officer Larry Sengstock
            Director Development & Regulation Richard MacGillivray
            Acting Director Corporate Services Margaret Gatt
            Director Infrastructure Services Shaun Walsh

            APOLOGIES
            Nil.

            COMMITTEE RECOMMENDATIONS TO COUNCIL


            7.1. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY
            That Services & Organisation Committee Agenda Item 7.1 be referred to the
            General Committee due to the significance of the issue.


            7.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
            That Council note the report by the Procurement & Contracts Advisor to the
            Services & Organisation Committee Meeting dated 6 May 2025 and adopt the
            amendments to the Specialised Supplier List with a change to the name in the
            table in the Report in Row 2 from Lucid Inc to Lucid Software Inc. for the remaining
            term of the list’s validity period, being until 16 October 2025.

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ORDINARY MEETING MINUTES                                                            15 MAY 2025




            8.1. CAPITAL PROGRAM 2024/2025 DELIVERY STATUS
            In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips
            provided the following declaration to the meeting of a declarable conflict of interest
            in this matter:
            I, Cr Phillips, inform the meeting that I have a declarable conflict of interest in this
            matter in relation to Cooroy Sports Complex Gymnastics Upgrade and upcoming
            tender mentioned in the Capital Program Delivery Status Report, as I am the senior
            squad Coach of the Club in a temporary capacity. As per previous declarations,
            although I have a declarable conflict of interest, I do not believe a reasonable
            person could have a perception of bias as I do not stand to receive a personal
            benefit or loss in relation to this matter. Therefore, I will choose to remain in the
            meeting room. However, I will respect the decision of the meeting on whether I can
            remain and participate in the decision.
            Council Resolution
            Moved:               Cr Brian Stockwell
            Seconded:            Cr Amelia Lorentson
            That Council note the declarable conflict of interest by Cr Phillips and determine
            that in accordance with s150ES of the Local Government Act 2009, and having
            considered the Councillor's conflict of interest as described, it is decided that Cr
            Phillips may participate and vote on this matter in relation to the Cooroy Sports
            Complex Gymnastics Upgrade mentioned in the Capital Program Delivery Status
            Report which is only a report for noting, as Cr Phillips does not stand to receive a
            personal benefit or loss in relation to this matter.
            Carried unanimously.
            Cr Phillips having declared a conflict of interest was not eligible to vote.

            Council Resolution
            Moved:        Cr Karen Finzel
            Seconded: Cr Amelia Lorentson
            That Council note the report by the Director Infrastructure Services to the Services
            & Organisation Committee Meeting, 6 May 2025, providing an update on the
            delivery of the 2024/25 Capital Works Program as at 31 March 2025.
            Carried unanimously.


            8.2. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE
            That Services & Organisation Committee Agenda Item 8.2 be referred to the
            General Committee due to the significance of the issue.


            Council Resolution
            Moved:        Cr Nicola Wilson
            Seconded: Cr Jessica Phillips
            That the report of the Services and Organisation Committee meeting dated 6 May
            2025 be received and the recommendations therein be adopted except where
            dealt with by separate resolution.
            Carried unanimously?

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ORDINARY MEETING MINUTES                                                          15 MAY 2025


1 GENERAL COMMITTEE MEETING REPORT - 12 MAY 2025
1.
3.

 ATTENDANCE & APOLOGIES

 COMMITTEE MEMBERS
 Cr Brian Stockwell (Chair)
 Cr Karen Finzel
 Cr Amelia Lorentson
 Cr Jessica Phillips
 Cr Tom Wegener
 Cr Frank Wilkie
 Cr Nicola Wilson

 EXECUTIVE
 Chief Executive Officer Larry Sengstock
 Director Development & Regulation Richard MacGillivray
 Director Strategy and Environment Kim Rawlings
 Director Infrastructure Services Shaun Walsh

 APOLOGIES
 Nil.




 COMMITTEE RECOMMENDATIONS TO COUNCIL


 7.1. FURTHER REPORT - MCU21/0110 - APPLICATION FOR MATERIAL CHANGE OF USE -
 RESORT COMPLEX AND ANICILLARY BAR, FOOD AND DRINK OUTLET, OUTDOOR
 SPORT AND RECREATION, AND CLUB (MINOR EXTENSION TO EXISTING CLUBHOUSE)
 AT 61 NOOSA SPRINGS DRIVE, NOOSA HEADS
 (REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE DATED 6 MAY 2025)

 The following material was presented to the meeting in relation to this item:
 - Attachment 2 to the Ordinary Meeting dated 15 May 2025 - new condition - Noosa Springs Odour
 Monitoring

 Motion
 Moved:       Cr Brian Stockwell
 Seconded: Cr Frank Wilkie
 That Council note the Further Report by the Manager Development Assessment to the Planning
 and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
 for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food
 and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
 at 61 Noosa Springs Drive, Noosa Heads and:
 A. Approve the application subject to conditions in accordance with Attachment 1.
 B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
 amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
 Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
 plans.

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ORDINARY MEETING MINUTES                                                           15 MAY 2025



 Amendment No. 1
 Moved:       Cr Nicola Wilson
 Seconded: Cr Jessica Phillips
 That Item A be amended to read:
 Approve the application subject to conditions in accordance with Attachment 1, with an
 amendment to Condition 11 to read:
 "11. Use by guests and visitors of the swimming pools is limited to the time period 6am to 12am
 9pm only."
 Carried unanimously.

 Amendment No. 2
 Moved:         Cr Jessica Phillips
 Seconded: Cr Karen Finzel
 That Item A, include the following addition:
 Include new condition to be inserted as Condition 14, and subsequently renumber the existing
 conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
 15 May 2025 - new condition - Noosa Springs Odour Monitoring.
 Carried unanimously.

 Council Resolution
 Moved:      Cr Brian Stockwell
 Seconded: Cr Frank Wilkie

 That Council note the Further Report by the Manager Development Assessment to the Planning
 and Environment Committee Meeting dated 6 May 2025 regarding Application No. MCU21/0110
 for a Development Permit for a Material Change of Use – Resort Complex and ancillary Bar, Food
 and Drink Outlet, Outdoor Sport and Recreation and Club (minor extension to existing clubhouse)
 at 61 Noosa Springs Drive, Noosa Heads and:

 A. Approve the application subject to conditions in accordance with Attachment 1, with

   1. An amendment to Condition 11 to read:
      "11. Use by guests and visitors of the swimming pools is limited to the time period 6am to
 9pm only."; and

   2. Include new condition to be inserted as Condition 14, and subsequently renumber the existing
 conditions to follow. The new condition is provided in Attachment 2 to the Ordinary Meeting dated
 15 May 2025 - new condition - Noosa Springs Odour Monitoring.

 B. The Zoning and Strategic Framework Maps covering the site be reviewed as part of the next
 amendment of the Noosa Planning Scheme to provide a cadastrally based boundary to the
 Tourism Accommodation Zone and an amended Urban Area Boundary to reflect the approved
 plans.

 For:       Crs Wilkie, Stockwell, Wegener and Finzel
 Against:   Crs Lorentson, Phillips and Wilson
 Carried.

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ORDINARY MEETING MINUTES                                                                15 MAY 2025


 7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
 & ORGANISATION COMMITTEE DATED 6 MAY 2025)

 Motion
 Moved:        Cr Frank Wilkie
 Seconded: Cr Karen Finzel
 That Council
 A. Note the report by the Business Improvement & Integration Officer to the Services &
 Organisation Committee Meeting dated 6 May 2025, and
 B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

 Amendment No. 1
 Moved:         Cr Jessica Phillips
 Seconded: Cr Amelia Lorentson
 That item B, 1, be added to read:
 1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
 "Councillors" be amended to read:

 "ROLES AND RESPONSIBILITIES
 Councillors
 Review and adopt Council’s Integrated Compliance and Enforcement Policy.
 Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
 Councillors must not involve themselves in negotiating and resolving outcomes with aggrieved
 parties nor advocating on behalf of or
 representing parties.
 Councillors can assist constituents in raising concerns relating to compliance and enforcement by
 referring them to the appropriate functional area.
 Councillors may actively support and promote voluntary compliance through advocacy, education,
 and community engagement. This includes encouraging understanding of relevant regulations
 and fostering cooperative relationships
 between the council and the community.
 Councillors must not be involved in operational compliance or enforcement actions as outlined in
 Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
 investigations, issuance of penalty
 infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
 matters are to be managed independently by authorised council officers in accordance with
 legislative requirements and operational procedures.
 This separation ensures procedural fairness, protects the integrity of compliance processes, and
 upholds the principles of good governance. "
 Carried unanimously.

 Amendment No. 2
 Moved:        Cr Brian Stockwell
 That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
 and Responsibilities", "Councillors" :
 "Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
 Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
 advocating on behalf of or representing
 parties.
 Councillors can assist constituents in raising concerns relating to compliance and enforcement by
 referring them to the appropriate functional area."
 and
 Add words in red below, after paragraph 2, as follows:
 However, councillors must not be involved in operational compliance or enforcement actions as
 outlined in Council’s endorsed Governance Framework.
 This includes (but is not limited to) participation in investigations, issuance of penalty infringement

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ORDINARY MEETING MINUTES                                                                15 MAY 2025


 notices, enforcement orders, remedial actions, or prosecution decisions. These matters are to be
 managed independently by authorised council
 officers in accordance with legislative requirements and operational procedures.
 Notwithstanding this, Councillors can consider legal and prosecution matters as reported by staff
 through the established council meeting processes."
 The Amendment No. 2 lapsed for want of a seconder.

  Amendment No. 3
  Moved:          Cr Jessica Phillips
  Seconded:       Cr Amelia Lorentson
  That the wording in B,1 be amended to read:
  1. That the wording in the draft policy provided at Attachment 1 under "Roles and
  Responsibilities", "Councillors" be amended to read:
  "ROLES AND RESPONSIBILITIES

  Councillors

  Review and adopt Council’s Integrated Compliance and Enforcement Policy.

  Councillors may actively support and promote voluntary compliance through advocacy,education
  and community engagement by This includes encouraging an understanding of relevant laws
  and regulations. and fostering cooperative relationships between the council and the
  community. Councillors can assist constituents in raising concerns relating to compliance and
  enforcement matters by referring them to the appropriate functional area.

 Councillors must not be involved in operational compliance or enforcement actions as outlined in
 Council’s endorsed adopted Governance Framework. This includes (but is not limited to)
 participation in investigations, and/or advocating or taking over the matter on behalf of the
 applicant relating to the issuance of penalty infringement notices, enforcement orders, remedial
 actions, or prosecution decisions. These matters are to be managed independently by authorised
 council officers in accordance with legislative requirements and operational procedures. This
 separation ensures procedural fairness, protects the integrity of compliance processes, and
 upholds the principles of good governance. Notwithstanding this, Councillors can consider formal
 legal and prosecution matters as reported by staff through the established council meeting
 processes."
 Carried unanimously.


 Amendment No. 4
 Moved:         Cr Nicola Wilson
 Seconded: Cr Karen Finzel
 That the wording below be inserted in the draft policy provided at Attachment 1 under "Roles and
 Responsibilities", "Councillors" after the current wording:
 "Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
 Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
 with the Act."
 Carried unanimously.


  Amendment No. 5
  Moved:        Cr Jessica Phillips
  Seconded: Cr Amelia Lorentson
  That item B 2 be added to read:
   2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
  replace with the definition of “breach” which is defined as:

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ORDINARY MEETING MINUTES                                                                15 MAY 2025




  Carried unanimously.


 Council Resolution
 Moved:       Cr Frank Wilkie
 Seconded: Cr Karen Finzel
 That Council

 A. Note the report by the Business Improvement & Integration Officer to the Services &
 Organisation Committee Meeting dated 6 May 2025, and

 B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1; with the
 following amendments:

 1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
 "Councillors" be amended to read:

 "ROLES AND RESPONSIBILITIES

 Councillors

 Review and adopt Council’s Integrated Compliance and Enforcement Policy.

 Councillors may actively support and promote voluntary compliance through education, and
 community         engagement by encouraging an understanding                of         relevant laws
 and regulations. Councillors can assist constituents in raising concerns relating to compliance and
 enforcement matters by referring them to the appropriate functional area.

 Councillors must not be involved in operational compliance or enforcement actions as outlined in
 Council’s adopted Governance Framework. This includes (but is not limited to) participation in
 investigations, and/or advocating or taking over the matter on behalf of the applicant relating to
 the issuance of penalty infringement notices, enforcement orders, remedial actions, or prosecution
 decisions. These matters are to be managed independently by authorised council officers in
 accordance with legislative requirements and operational procedures.Notwithstanding this,
 Councillors can consider formal legal and prosecution matters as reported by staff through the
 established council meeting processes."

 Councillors roles are defined in the Local Government Act 2009 and the Code of Conduct for
 Councillors in Queensland. The definitions of roles and responsibilities in this policy are consistent
 with the Act."

 and

 2. Remove the definition of “unlawful activity” from the draft policy provided at Attachment 1 and
 replace with the definition of “breach” which is defined as:

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ORDINARY MEETING MINUTES                                                                15 MAY 2025




 Carried unanimously.


 7.3. NOOSA RIVER RECREATIONAL BOATING FACILITIES - UPDATE (REFERRED FROM
 SERVICES & ORGANISATION COMMITTEE DATED 6 MAY 2025)
 That Council note the report by the Director Infrastructure Services to the Services & Organisation
 Committee dated 6 May 2025 regarding Noosa River Recreational Boating Facilities.


 8.1. FINANCIAL PERFORMANCE REPORT – APRIL 2025
 That Council note the report by the Financial Services Manager to the General Committee Meeting
 dated 12 May 2025 outlining the April 2025 year to date financial performance against budget,
 including changes to the financial performance report with the inclusion of key financial
 sustainability indicators.


 8.2. NOOSA ENVIRONMENT STRATEGY IMPLEMENTATION PLAN 5-YEAR MONITORING
 REPORT
 That Council note the report by the Environmental Services Manager to the General Committee
 Meeting dated 12 May 2025 regarding the Noosa Environment Strategy Implementation Plan for
 the 2023/24 Financial Year, and
 A. Note the progress against the targets and strategies in the Environment Strategy and the
 implementation actions in the Noosa Environment Strategy Implementation Plan for the 2023/24
 FY; and
 B. Note the recommendations for the mid-term review and update of the Environment Strategy, at
 this halfway point into its 10-year implementation.


 9.1. CONTRACT NO: CN25031 - PROVISION
 OF CLEANING SERVICES FOR ADMINISTRATION BUILDINGS, LIBRARIES AND OTHER
 FACILITIES.
 That Council note the report by the Building & Facilities Coordinator (Acting) to the General
 Committee Meeting dated 12 May 2025 and:
 A. Award Contract No. CN25031 for Provision of Cleaning Services for Administration Buildings,
 Libraries and Facilities under a schedule of rates contract, for an initial term of two (2) years
 commencing 30 June 2025 and
 expiring on 27 June 2027, to the following contractors:
 1. CMBM Facility Services Pty Ltd for Separable Portions A and B;
 2. Ecovist Pty Ltd ATF R & R McKindlay Trust t/as Ecovia for Separable Portions C, D and F; and
 3. David Gillman for Separable Portions E and G.
 B. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer
 the Contract on behalf of Council and, subject to satisfactory performance of the suppliers,
 approve the options to extend the contract at the expiry of initial term for a further two (2) periods
 of up to 24 months each.

Page 16

ORDINARY MEETING MINUTES                                                        15 MAY 2025


  Council Resolution
  Moved:      Cr Karen Finzel
  Seconded: Cr Amelia Lorentson
  That the report of the General Committee meeting dated 12 May 2025 be received and the
  recommendations therein be adopted except where dealt with by separate resolution.
  Carried unanimously.



12.         ORDINARY MEETING REPORTS

            Nil.


13.         CLOSED SESSION

            Nil.


14.         NEXT MEETING

            The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin
            on Thursday 19 June 2025 at 10.00am.


15.         MEETING CLOSURE

            The meeting closed at 6.01pm.