Meeting minutes

ORDINARY MEETING MINUTES                                                                15 MAY 2025


 7.2. INTEGRATED COMPLIANCE & ENFORCEMENT POLICY (REFERRED FROM SERVICES
 & ORGANISATION COMMITTEE DATED 6 MAY 2025)

 Motion
 Moved:        Cr Frank Wilkie
 Seconded: Cr Karen Finzel
 That Council
 A. Note the report by the Business Improvement & Integration Officer to the Services &
 Organisation Committee Meeting dated 6 May 2025, and
 B. Adopt the Integrated Compliance and Enforcement Policy as outlined in Attachment 1

 Amendment No. 1
 Moved:         Cr Jessica Phillips
 Seconded: Cr Amelia Lorentson
 That item B, 1, be added to read:
 1. That the wording in the draft policy provided at Attachment 1 under "Roles and Responsibilities",
 "Councillors" be amended to read:

 "ROLES AND RESPONSIBILITIES
 Councillors
 Review and adopt Council’s Integrated Compliance and Enforcement Policy.
 Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
 Councillors must not involve themselves in negotiating and resolving outcomes with aggrieved
 parties nor advocating on behalf of or
 representing parties.
 Councillors can assist constituents in raising concerns relating to compliance and enforcement by
 referring them to the appropriate functional area.
 Councillors may actively support and promote voluntary compliance through advocacy, education,
 and community engagement. This includes encouraging understanding of relevant regulations
 and fostering cooperative relationships
 between the council and the community.
 Councillors must not be involved in operational compliance or enforcement actions as outlined in
 Council’s endorsed Governance Framework. This includes (but is not limited to) participation in
 investigations, issuance of penalty
 infringement notices, enforcement orders, remedial actions, or prosecution decisions. These
 matters are to be managed independently by authorised council officers in accordance with
 legislative requirements and operational procedures.
 This separation ensures procedural fairness, protects the integrity of compliance processes, and
 upholds the principles of good governance. "
 Carried unanimously.

 Amendment No. 2
 Moved:        Cr Brian Stockwell
 That the wording below be reinstated in the draft policy provided at Attachment 1 under "Roles
 and Responsibilities", "Councillors" :
 "Maintain procedural fairness and protect the rights of individuals and the integrity of the process.
 Councillors must not be involved in negotiating and resolving outcomes with aggrieved parties nor
 advocating on behalf of or representing
 parties.
 Councillors can assist constituents in raising concerns relating to compliance and enforcement by
 referring them to the appropriate functional area."
 and
 Add words in red below, after paragraph 2, as follows:
 However, councillors must not be involved in operational compliance or enforcement actions as
 outlined in Council’s endorsed Governance Framework.
 This includes (but is not limited to) participation in investigations, issuance of penalty infringement