2019-05-22 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                        22 MAY 2019


 Safety Risks                                   Mitigation
 Workplace health and safety issues             Alto Pacific Pty Ltd have demonstrated extensive
 throughout project, including high risk work   experience at working in this environment and would be
 due to working at heights.                     appointed as the principal contractor responsible for all
                                                workplace health and safety of the designated site.
 Multiple contractors working across            Site management and design principles discussed with
 different areas of the project.                Alto Pacific Pty Ltd and other awarded contractors.

 Scope and Quality Risks                        Mitigation
 Risk of not meeting project objectives.        To be managed through Council officer reviews/
                                                milestone meetings, and supported by the Aquatic
                                                Facilities Coordinator and Pool Operations Supervisor
                                                who have intimate knowledge of the facility and its use.

 Public Disruption and Council
                                                Mitigation
 Reputation Risks
 Noise from plant and equipment may be a        This will be minimised as much as possible with noisy
 cause of disruption to local residents.        works completed during business hours. Aside from the
                                                onsite manager’s residence, closest surrounding
                                                residence is 350m away.
 Impact on NAC users                            Regular NAC attendees have already been notified of the
                                                anticipated facility closure and will receive a more detailed
                                                update following the formal award of the tender. The
                                                closure has been deliberately scheduled to occur during
                                                the facility’s quietest period.



Consultation
External Consultation - Community & Stakeholder
NAC management has communicated directly with regular NAC users and key stakeholders to
advise them of the upcoming closure. More detailed updates will be provided following award of
the tender. NAC management will work with Council’s Community Engagement branch to
continue to notify the public of the upcoming closure.

Internal Consultation
 Corporate Services was consulted on both the procurement processes and budget matters.
 Infrastructure Services was consulted on the tender scope, submissions and value.
 Workplace Health and Safety (People & Culture) was consulted on the evaluation of tender
   submissions.
 Asset Management identified the need to complete the works in order to address current
   facility issues.
 Waste & Environmental Health provided guidance and approval for draining water from the
   50m pool into surrounding storm water points in order to facilitate the pool works.




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