2019-05-22 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                        22 MAY 2019


 Program Risks                                  Mitigation
 Resource risk                                  Ri-Con Contractors Pty Ltd has nominated a capable
                                                team undertaking construction. The appointment of an
                                                external superintendent mitigates the resource risk for
                                                Council.
 Construction takes longer than allowed for.    The contractor has demonstrated to be well resourced
                                                with an ability to increase crews to reduce risk of delays.
                                                Liquidated damages will apply if the nominated timeline is
                                                not achieved by the contractor.

 Safety Risks                                   Mitigation
 Workplace health and safety issues             Ri-Con Contractors Pty Ltd have demonstrated extensive
 throughout project, including high risk work   experience at working at heights and would be appointed
 due to working at heights.                     as the principal contractor responsible for all workplace
                                                health and safety of the designated site.
 Multiple contractors working across            Site management and design principles discussed with
 different areas of the facility.               Ri-Con and other awarded contractors.

 Scope and Quality Risks                        Mitigation
 Risk of not meeting project objectives.        To be managed through Council officer reviews/
                                                milestone meetings, and supported by specialist
                                                consultants who developed the original design and
                                                specifications.

 Public Disruption and Council
                                                Mitigation
 Reputation Risks
 Noise from plant and equipment may be a        This will be minimised as much as possible with noisy
 cause of disruption to local residents.        works completed during business hours. Aside from the
                                                onsite manager’s residence, closest surrounding
                                                residence is 350m away.
 Impact on NAC users                            Regular NAC attendees have already been notified of the
                                                anticipated facility closure and will receive a more detailed
                                                update following the formal award of the tender. The
                                                closure has been deliberately scheduled to occur during
                                                the facility’s quietest period.



Consultation
External Consultation - Community & Stakeholder
NAC management has communicated directly with regular NAC users and key stakeholders to
advise them of the upcoming closure. More detailed updates will be provided following award of
the tender. NAC management will work with Council’s Community Engagement branch to
continue to notify the public of the upcoming closure.
Internal Consultation
 Corporate Services was consulted on both the procurement processes and budget matters.
 Infrastructure Services was consulted on the tender scope, submissions and value.
 Workplace Health and Safety (People & Culture) was consulted on the evaluation of tender
   submissions.
 Building & Plumbing Services provided building approval for the proposed works.
 Asset Management identified the need to complete the works in order to address current
   building issues.


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