2019-05-22 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                 22 MAY 2019


4.      Program

As part of the tender clarification process, Ri-Con Contractors Pty Ltd clarified that completion of
the project could be accomplished in line with Council’s anticipated timeline, weather permitting.

The NAC will be closed to the public throughout the works which will also coincide with other
major works at the NAC within the 50m pool and plant room. Regular NAC attendees have
already been notified of the anticipated facility closure and will receive a more detailed update
following the award of the tender.

5.      Public Access to Sunshine Beach Skate Park

The Sunshine Beach Skate Park will remain operational during the construction project.
Adequate public car parking will generally be available, however, there will be times where the
car park is closed for safety reasons. During such times the skate park may still be accessed by
utilising the linking pathway from Girraween Court.

Previous Council Consideration
Nil.

Finance
Council’s draft 2019/20 Capital Works Program includes $350,000 funding for this capital project,
comprising $232,500 (excl. GST) for roof replacement and $117,500 for deck replacement (excl.
GST) as part of the asset management plan renewal program. All tender submissions came in
over budget to varying levels. It is proposed that the additional costs required to complete the
project be incorporated into the budget as part of the 2019/20 BR1 budget review in August
2019.

 Item                                                                        Cost (excl. GST)
 Costs to date (May 2019)                                                              $12,228.50
 Tendered Contract Value                                                             $364,644.00
 Superintendent Costs                                                                    $4586.50

 Total Project Cost                                                                  $381,459.00



Risks & Opportunities


 Finance Risks                              Mitigation
 Council requests for scope increases       This is to be mitigated through the Project Control Group
                                            (PCG) and Capital Works Executive (CWE) management
                                            and limitation of client requested scope variations
 Contractor claims for variations for       Mitigation through PCG and CWE with allowances made
 unforeseen issues.                         within the contingency.

 Program Risks                              Mitigation
 There is a potential that the project is   Construction through the typically dry season aims to
 delayed due to bad weather.                mitigate this.
 Materials supply.                          Continued communication and frequent meetings with the
                                            contractor to ensure industry suppliers are providing
                                            updates on project timing.



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