2022-04-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                        12 APRIL 2022


2     REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND MARKETING
      SERVICES

Author            Project Officer, Vicky Kottaras
                  Environment and Sustainable Development

Index             ECM/ Project and Contract/ T000046 Register of Pre-qualified Suppliers of
                  Business and Marketing Services

Attachments       1.    Evaluation Workbook Summary – Separable Portion 1
                  2.    Evaluation Workbook Summary – Separable Portion 2
                  3.    Recommended Suppliers


EXECUTIVE SUMMARY
The report provides a tender evaluation summary and recommendation for the tender award for
business and marketing services in two (2) separable portions, Marketing and Communication
Services; and Business Consultants.
In accordance with Council procurement policy and procedure, an Invitation To Tender (ITT) was
initiated, and attracted over 100 responses, with the compliant responses considered for further
assessment.
With such a positive response to this tender from the market, including locally, a revised evaluation
strategy was sought to (1) enable a continued streamlined assessment of the responses in
accordance with legislation, and (2) provide a facility (i.e. Register of Pre-qualified Suppliers (ROPS))
that could potentially be utilised by not only Noosa Shire Council, but neighbouring Councils within
Queensland.
Following assessment by the selected panels for each separable portion, it is proposed to award the
panel arrangement contract for one (1) year plus three (3) further periods of twelve (12) months
subject to performance review.
The evaluation panel completed both separable portion evaluations and consider the respondents
at Attachment 3 to be suitable for awarding to the panel arrangement.

RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee Meeting
dated 12 April 2022 and
A.    Select the recommended respondents (provided in Attachment 3) to be Pre-qualified Suppliers
      for Council’s Register of Pre-qualified Suppliers of Business and Marketing Services, identified
      as arrangement T000046, for an initial term of twelve (12) months;
B.    Approve the CEO to delegate the authority to extend the panel arrangement for three (3) further
      periods of twelve (12) months each, at the sole discretion of Council and subject to the
      performance of the suppliers under the panel; and
C.    Delegate authority to the CEO to enter into arrangements with other local governments in
      Queensland, on such terms as the CEO deems appropriate, to allow for those other local
      governments to enter into contractual arrangements with the suppliers appointed by Council
      to the Register of Pre-qualified Suppliers of Business and Marketing Services, as if those other
      local governments had themselves selected the suppliers to be a pre-qualified suppliers of
      business and marketing services.




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