2022-04-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          12 APRIL 2022


REPORT
1.       Background
The Business and Marketing Services Panel aims to streamline the procurement process for a range
of services frequently engaged by the Economic Development branch, including the Peregian Digital
Hub.
Marketing and Consultancy Services are a significant expenditure across Economic Development
and other Council branches and are required regularly across a variety of projects. The need is
often urgent, highly specialised, and requires continuity of supplier relationships.
The ITT was created to reach and capture a wide range of services that is capable of servicing
departments across Council, meet these needs of particular departments whilst ensuring
procurement principles have been maintained.
The aim was to create a panel of providers that can be procured efficiently, and with assurance that
providers have been evaluated in accordance with a defined and consistent criteria.

2.       Procurement Process
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the establishment of a panel arrangement for business and
marketing services for an initial contract term of one (1) year, plus three (3) extra terms of up to
twelve (12) months at Council’s sole discretion.
The ITT was issued under two (2) Separable Portions and corresponding categories of service as
follows:
    Separable Portion                                             Service Categories
    1 – Marketing and Communication Services              Marketing and Public Relations (PR)
                                                             Digital Strategy and Marketing
                                                           Website Design and Development
                                                                    Graphic Design
                                                                    Content Creation
                                                                  Event Management
    2 – Business Consultants                                      Economic Consulting
                                                                  Business Facilitation
                                                             Investment Advisory Services
                                                                     Grant Writing
                                                       Program Development and Implementation

The ITT was released via VendorPanel 15 September 2021, and closed 15 October 2021 with the
following responses received to each separable portion:
      Separable Portion 1 – Sixty-five (65) conforming submissions; and
      Separable Portion 2 – Thirty-eight (38) conforming submissions.
The tender was initially issued with the aim of utilising the following evaluation criteria/strategy:
    Criteria                                                              Weighting
    Price                                                                    25%
    Capability and Resourcing                                                25%
    Experience and Capacity                                                  25%
    Methodology                                                              15%
    Quality Assurance                                                         5%
    Contribution to Local Economy                                             5%

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