2022-04-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                   12 APRIL 2022


Previous Council Consideration
Nil.
Finance
The current adopted budget for the Managed ICT Services is $470,350 for 2021-22FY. Moving all
mobile services from Telstra to Optus would reduce the cost of the existing mobile services by
approximately $32,000 per year.
Risks & Opportunities

    Risks                  Mitigation

    Technology             The preferred contractors are providing leading technologies including Microsoft
    obsolescence           Teams (that is the mandated primary platform for intra and inter departmental
                           collaboration in the Queensland Government), NBN and 5G mobile networks to
                           enable digital initiatives at Council.

    Supplier failure       All preferred contractors have passed a financial assessment.

    Deficient              All preferred contractors are known to the Council, highly skilled and have supplied
    performance            high quality and reliable services to Council.

    Cyber attack           Security requirements were in the specification and reviewed by RIoT Solutions.
                           Security certifications and capabilities were assessed in the evaluation.

    Implementation         This risk was assessed when examining methodology and contract experience and
    risks                  capacity criteria.

    Pandemic risk          All preferred contractors provided reliable and high-quality services during the
                           COVID-19 pandemic including Sydney and Melbourne lock downs.


Consultation
External Consultation - Community & Stakeholder
        Senior Procurement Consultant, Peak Services.
        Director, Principal Consultant, AEC Group Pty Ltd.
        Technical Consultant, RIoT Solutions.

Internal Consultation
The initial specification was reviewed by the Library Services Technician.
Departments/Sections Consulted:
       Chief Executive Officer     X    Community Services                         X   Corporate Services
       Executive Support                Director                                   X   Director
                                        Community Development                          Financial Services
                                        Community Facilities                           Fleet
                                   X    Libraries & Galleries                      X   ICT
                                        Local Laws                                 X   Procurement
                                        Waste & Environmental Health                   Property
                                                                                       Revenue Services

       Executive Services               Environment & Sustainable Development          Infrastructure Services
       Director                         Director                                       Director
       Community Engagement             Building & Plumbing Services                   Asset Management
       Customer Service                 Development Assessment                         Buildings and Facilities
       Governance                       Economic Development                           Civil Operations
       People and Culture               Environmental Services                         Disaster Management
                                        Strategic Land Use Planning                    Infrastructure Planning,
                                                                                       Design and Delivery


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