2022-04-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       12 APRIL 2022


      Compliant with Council’s sustainability initiative to supply the old reusable bridge timber to
       Council for reuse in future projects.
      Certified Quality Management system (ISO 9001:2015).
      Certified Workplace Health and Safety system (ISO 45001:2018).
      Prequalified contractor with the Department of Transport and Main Roads in roadworks Level
       R2, bridgeworks Level B3.
      Scored highest for both price criteria and combined price and non-price criteria.
Refer to Attachment 1 - Weighted Attribute Evaluation Spreadsheet for a summary of the evaluation.
3.     Access during construction
The project will cause some disruption to traffic at the bridge site. As the bridge will be fully closed
during construction, a detour will be implemented along Lawnville Road in Black Mountain and
through the township of Cooroy.
In the lead up to the bridge closure, residents will be informed of the traffic changes using Facebook,
project newsletters and variable message boards which are to be installed on both bridge
approaches prior to the bridge closure and detour implementation.
4.     Program
Ark Construction Group Pty Ltd is adhering to the contract specifications, which is based on the grant
funding milestone date requirements which Council and the Federal Government have agreed upon.
      Anticipated construction start date:   mid to end May 2022
      Anticipated construction end date:     mid to end September 2022
      Ark to start pre-ordering materials with long lead times as soon as possible after contract
       award.
Previous Council Consideration
Nil.
Finance
The current allocated budget to the Cooroy Belli Creek Road Bridge replacement project is
insufficient to cater for the tender award due to unforeseen market price increases since the initial
budget was set at the grant funding application stage. Key reasons are:
      Saturated market - pricing is consistent with the current market, with limited specialist bridge
       contractors available but significant demand for bridge and similar civil construction work
       currently occurring, being driven in part by grant programs such as the Bridge Replacement
       Program
      Continuing increase of construction material market pricing.
The result is a tendered cost above original budget estimates which were prepared and submitted
with the bridge grant application nearly two years ago.
Staff developed a budget strategy with the aim to resolve the budget insufficiency which looked at
extending asset lifespan of other bridge projects which are currently co-funded by the Federal
Bridges Renewal Program.
Rescheduling the Lawnville Road Bridge replacement project into a future year of the 10-year capital
works program and redirecting a part of the current allocated budget from this bridge project into the
Cooroy Belli Creek Road Bridge budget will resolve the budget shortfall.
With additional grant funding, based on current market pricing expectations it is expected both
projects could still be successfully delivered without additional Council contribution on top of the
current budget provided Council is successful in securing the additional Bridge Renewal Program
funding as set out in the revised funding strategy tables below.


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