2014-08-19 Planning & Organisation Committee Agenda - Pages 102-155

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                                                        19 AUGUST 2014


CORPORATE SERVICES DEPARTMENT

SECTION            RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                             LOOKING AHEAD
Finance               Completion of 2014/15 budget                 Loading 2013/14 balance sheet agreed         Completion     of    2013/14 financial
                      End of financial year system roll over         balances                                       statements for audit
                      Reconciliation of accrued income and         Statutory 2013/14 financial statements       Establishment of restricted cash
                        expenses for 2013/14 financial year end        in preparation for audit by Queensland         reserves
                      Co-ordination of carryover of budgets          Audit Office                                 Annual report information
                        for uncompleted works from 2013/14           Loading revaluation data into the            Financial Model update
                        into 2014/15                                   TechnologyOne (T1) asset register            Financial sustainability review to be
                      Asset revaluations undertaken for roads      Development of Departmental KPI’s for          undertaken by QTC
                        & bridges, and land asset classes              inclusion into reporting suite               Assistance with ongoing internal service
                                                                     Review of current Council monthly              reviews
                                                                       financial report format                      Development of a standard reporting
                                                                     Finalise employee position descriptions        suite to include agreed organisational
                                                                       and performance plans                          KPI’s
                                                                                                                    Assistance with implementation of T1
                                                                                                                      HR module and integration with payroll
                                                                                                                      and financials
                                                                                                                    Co-ordination of ongoing quarterly
                                                                                                                      budget reviews
                                                                                                                    Enterprise Risk Management
                                                                                                                    Development of Branch Plan

Revenue Services      Revenue Statement and Policy updated         Collection of rate revenue peaking           Review of current rating structure
                        for 2014/15 budget                             around discount day - 15th August            Review of overdue rates and setting of
                      January and July rates levy issued           Issue of rates reminder notices early          debt recovery policy
                        successfully                                   September                                    Early adopter and testing of new billing
                                                                     Rating system data cleansing                   engine     software    including   rates
                                                                                                                      modelling program
                                                                                                                    Development of online presence with
                                                                                                                      specific focus on search lodgement and
                                                                                                                      upfront payment portal for casual bin
                                                                                                                      collection services
                                                                                                                    Enterprise Risk Management
                                                                                                                    Development of Branch Plan



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