2014-08-19 Planning & Organisation Committee Agenda - Pages 102-155

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                     19 AUGUST 2014


SECTION               RECENT ACHIEVEMENTS                               CURRENT PRIORITIES                                  LOOKING AHEAD
ICT                      System setup of adopted 2014/15 fees            Records keeping integration with T1 to            Hosted       infrastructure   architecture
                           and charges                                       drive ongoing business efficiencies                 changes by T1
                         Technical assistance with the creation of       Review of current records system content          T1 Human Resources Management
                           2014/15 license renewal notices                   indexes                                             module implementation
                         Delivery of system reporting training           Up skilling staff in use of T1 product suite      Support of T1 asset mobility systems
                           internally to key staff                         Improvement of the mobile version of                implementation.
                         Additional GIS mapping functionality              Council’s website                                 T1 property and rating system data
                           established in T1 hosted infrastructure         Development of online casual waste bin              cleansing
                           environment                                       collection process to improve efficiency          Development of T1 electronic content
                         Automation of GIS update tasks achieving        Management of ICT asset replacement                 management system retention schedules
                           key productivity improvements                     and lease contracts to reduce costs                 to meet state archives requirements
                         Printer trial (allows printed pages to be       Improvement and automation of system              Development of Information Management
                           wiped and reprinted) - one of 8 trial             infringements processing                            Strategy and staff training
                           printers available in Queensland                Development of new Art Gallery website            Investigating more hosted infrastructure
                         Negotiated discounts achieved for               Improvements in electronic document                 opportunities including Office 365 and
                           Autocad and T1 software licensing                 management processes                                Amazon workspaces to further maximise
                         Free ICT hardware trial organised for Dell      Finalise employee position descriptions             system efficiencies
                           and Cisco programs                                and performance plans                             Enterprise Risk Management
                         Additional     MapInfo     GIS    software                                                          Development of Branch Plan
                           negotiated under current licensing
                           agreement at no cost

Procurement & Fleet      Operational consolidation of the stores /       Implement fleet review action plan                Further rationalisation of inventory to only
                           inventory function into the fleet office /        including T1 fleet system development               carry fast moving inventory items
                           store area at the Noosaville depot              Some further consolidation of the leased            necessary for operational needs
                         Consolidation and rationalisation of              vehicle fleet as necessary for operational        Reviewing       existing    vehicle    lease
                           leased fleet vehicles to align with               requirements                                        arrangements to minimise cost impacts
                           operational needs                               Replacement of the beach cleaner &                Replacement of plant & equipment
                         Fleet & plant replacement                         maintenance repair vehicle                          identified in the fleet review condition
                         Fleet approval now required for any             Monitor slow moving stock items to                  assessment
                           excess fleet maintenance expenditure              determine required inventory levels               Monitor      service      schedules,     tyre
                         Negotiations undertaken with the lease          Large contestable electricity sites & street        replacements and fleet & pant utilisation.
                           companies to review the existing contract         lighting accounts consolidated & bundled          Small electricity sites to be consolidated &
                           arrangements and identify future possible         with Local Buy electricity contracts                reviewed
                           savings                                         Finalise employee position descriptions           Payments & reporting to be simplified
                         Electricity account consolidation                 and performance plans                             Enterprise Risk Management
                                                                                                                               Development of Branch Plan



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