2022-11-30 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                              30 NOVEMBER 2022


                                                       Grant funding bodies and Council will be consulted
                                                       to manage any variations to agreements that may
                                                       arise.

Lead time of materials pushing the program out         Many associated risks are mitigated by ordering the
                                                       materials as soon as possible after the quote award.
                                                       The contractor is aware and will manage this risk and
                                                       work closely together with Council's project team to
                                                       minimise residual timing risk. Materials usually
                                                       associated with long lead times (culverts etc.) have
                                                       been removed from the scope.


Safety Risks                                           Mitigation
The Contractor fails to ensure the work is conducted   Prior to commencement of works, contractor will
safely and in accordance with minimum standards        ensure management plans, Safe Work Method
                                                       Statements, Job Hazard Analysis (or similar), and
                                                       other documentation are submitted, reviewed, and
                                                       accepted by Council.
                                                       Council will undertake surveillance, regular safety
                                                       audits and inspections throughout the construction
                                                       period.



Environment Harm Risks                                 Mitigation
Works impact on the environment                        The contractor will have a site environmental
                                                       management plan to identify and manage site
                                                       specific risks. An allowance has been made in the
                                                       contract and schedule of rates for weekly
                                                       environmental auditing.

Scope & Quality Risks                                  Mitigation
Risk of not meeting project objectives                 Compliance with project objectives will be managed
                                                       through regular reviews of the contractor’s design
                                                       and construction by the Project Manager,
                                                       Superintendent and other project team members as
                                                       required.

Public Disruption Risks                                Mitigation
Traffic and pedestrian disruption                      The construction works will result in periodic
                                                       disruption to the surrounding area. This will be able
                                                       to be managed through the contractor’s traffic and
                                                       pedestrian management plan which will be reviewed
                                                       and monitored by the Project Officer and
                                                       Superintendent.
Communication issues                                   Council’s internal Infrastructure Communications
                                                       and Consultation Officer is appointed to the project
                                                       to assist with any communication issues.

Noise from plant and equipment may be a cause of       This will be minimised by working during normal
disruption to residents.                               working hours where possible. Work zone is in a
                                                       rural area meaning most dwellings are located far
                                                       back from road.




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