2021-11-15 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                    15 NOVEMBER 2021


   Traffic Control Service and defer a decision on the awarding of this tender on the basis that
   Council has been advised that the preferred tenderer has sold their business to a different
   entity and request the CEO to provide advice to a future Council meeting on how to finalise
   this tender process given that circumstance.
   Finance
   The traffic control services contractor is engaged under a schedule of rates contract utilising
   existing budget from capital and operational expenditure. Expenditure against this contract is
   estimated to be approximately $750,000 per year.
   Risks & Opportunities
    Safety Risks                                Mitigation
    Verifact Traffic Pty Ltd fails to ensure    Prior to commencement of services, Verifact Traffic Pty Ltd
    the work is conducted safely and in         management plans, Safe Work Method Statements, Job
    accordance with minimum standards.          Hazard Analysis (or similar) and other documentation will be
                                                submitted, reviewed, and accepted by Council.
                                                Council will undertake surveillance, regular safety audits and
                                                inspections throughout the service period.

    Resource Risks                              Mitigation
    Quality, safety, and service are affected   Verifact Traffic Pty Ltd have nominated a highly capable
    due to resource shortages.                  team for this project and can add additional and appropriately
                                                skilled resources as required.
                                                Council can engage the services of other traffic control
                                                service contractors in the event of Verifact Traffic Pty Ltd
                                                being unable to supply services. Council will regularly
                                                monitor any patterns where Verifact Traffic Pty Ltd are
                                                unable to supply traffic control services as required so as to
                                                ensure ongoing services into the future.
   Consultation
   External Consultation - Community & Stakeholder
   Nil.

   Internal Consultation
   Corporate Services (Procurement), Infrastructure Services (Infrastructure Planning, Design
   and Delivery), and Executive Services (People and Culture – Workplace Health & Safety).

   Departments/Sections Consulted:

          Chief Executive Officer      Community Services                           X   Corporate Services
          Executive Support            Director                                         Director
                                       Community Development                            Financial Services
                                       Community Facilities                             Fleet
                                       Libraries & Galleries                            ICT
                                       Local Laws                                   X   Procurement
                                       Waste & Environmental Health                     Property
                                                                                        Revenue Services

    X     Executive Services           Environment & Sustainable Development        X   Infrastructure Services
          Director                     Director                                     X   Director
          Community Engagement         Building & Plumbing Services                     Asset Management
          Customer Service             Development Assessment                           Buildings and Facilities
          Governance                   Economic Development                         X   Civil Operations
    X     People and Culture           Environmental Services                           Disaster Management
          (Safety)                     Strategic Land Use Planning                  X   Infrastructure Planning,
                                                                                        Design and Delivery




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