2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Council Lead(s)
Community Engagement Manager, Asset Management Steering Team
Interfaces with other Council Initiatives:
          Various Branch-led stakeholder engagement activities.
Dependencies with other Road-Map Initiatives:
          Develop the Asset Management System Change Management Strategy: Informs specific
          communication measures and messages related to change management.
          Asset Management Awareness: Defines much of the content to be delivered under the
          Communications Framework.
ISO 55001 References:
          7.4     Communication: Planning and documenting what asset management information is
                  communicated, with whom and how.
          4.2     Understanding the Needs and Expectations of Stakeholders: Identifying asset
                  management system stakeholders and their communication needs
          5.1     Leadership and Commitment: Establishing a mechanism to communicate the
                  importance of meeting asset management requirements
Potential Benefits:
Development and documentation of the Asset Management Communications Framework will
embed an approach that is consistent, effective and efficient. It will not only capture stakeholder
needs, but also:
      •   raise the awareness of stakeholders and staff of Council’s asset management objectives;
      •   inform Council staff about the current status of Asset Management System development;
          and
      •   become the vehicle for change management related to the Asset Management System.
Scope of Work:
  Task     Task Description                         Resources      Approx.      Delivery    Deliverable /
  No.                                                              Duration     Timeframe   Outcome
  1        Develop draft Communications                Council       2 weeks    Short       Draft
           Framework for Internal stakeholders                                              Communications
                                                                                            Framework
                                                                                            (internal)
  2        Refine, seek approval of and                Council      1 month     Short       Agreed
           institutionalise Communications                                                  Communications
           Framework (internal)                                                             Framework
                                                                                            (internal)
  3        Develop draft Communications                Council      1 month     Medium      Draft
           Framework for external stakeholders                                              Communications
                                                                                            Framework
                                                                                            (external)
  4        Refine, seek approval of and                Council      3 months    Medium      Agreed
           institutionalise Communications                                                  Communications
           Framework (external)                                                             Framework
                                                                                            (external)




                                             ASSET MANAGEMENT ROAD-MAP REPORT                                17