2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Asset Management Decision-Making
Description of the Initiative:
A robust Asset Management Decision-making Framework ensures that Council achieves its Asset
Management Objectives (i.e. maximises its Levels of Service) with the resources available, at least
risk.
Council already has a decision framework for the assessment of Capital Projects that is aligned with
Corporate Objectives and existing support/governance mechanisms. The opportunity to apply
and/or refine this “8-Point Score” approach for asset management decision-making purposes,
operational and maintenance funding in-particular, was identified in the Road-Map workshops and
this task could potentially be a quick win for Council.
Review of this methodology for Asset Management purposes would need to take into account the
Stakeholder Analysis and Asset Management Objectives tasks identified in the Road-Map. It is
anticipated that some augmentation of the current approach may be required to address the
specific requirements of certain asset classes and stakeholder groups.
Ultimately, the decision-making criteria and method of assessment / prioritisation for specific Assets
will be defined by the nominated Asset Owners in Council, captured in dedicated Asset Strategies
and documented in the relevant Asset Management Plans.
Council Lead(s)
Asset Planning Co-ordinator, Asset Management Steering Team, Asset Management Working
Group(s)
Interfaces with existing Council Initiatives:
        “8-Point Score” approach for Capital Project Assessment.
Dependencies with other Road-Map Initiatives:
        Asset Management Objectives: Defines the levels of service that will underpin future asset
        management decision-making.
        Failure / Root Cause Analysis: The results of these analyses will have a significant influence
        on operational asset decision-making.
ISO 55001 Reference:
        6.2.1     Planning to Achieve Asset Management Objectives: The organisation shall determine
                  and document the method and criteria for decision-making and prioritising the
                  activities and resources to achieve its asset management plan(s) and asset
                  management objectives.
Potential Benefits:
The definition and documentation of a Decision-making Framework for Council’s assets that is
aligned to Council’s Asset Management Objectives will improve the transparency and consistency of
asset management decision-making. It will also ensure that investments made in Council assets and
the activities these investments support are targeted to stakeholder needs and mitigate
business/operational risks to the greatest extent possible.
The clear documentation of the Asset Management Decision-making Framework also provides a
foundation for improvement of decision-making, as evidence of the effectiveness of this framework
becomes available in the future.




                                      ASSET MANAGEMENT ROAD-MAP REPORT                                   25