2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Scope of Work:
     Task     Task Description                           Resources     Approx.     Delivery    Deliverable /
     No.                                                               Duration    Timeframe   Outcome
     1        Review and refine as necessary, current      Council       1 month   Medium      Use of “8-point
              “8-point score” approach for asset                                               score” approach
              management purposes.                                                             as an asset
                                                                                               management
                                                                                               decision-tool.
     2        Develop asset management decision-           Council      2 months   Short       Documented
              making criteria for individual Asset                                             asset
              Management Plans                                                                 management
                                                                                               decision-making
                                                                                               criteria



Develop Council’s Preliminary SAMP
Description of the Initiative:
A SAMP is a foundational document that specifies an organisation’s asset management objectives
and its proposed approach to achieving them. It should be aligned with and support Council’s
Corporate Plan and Asset Management Policy. Unlike the Asset Management Plans, which have an
asset-centric service level and investment focus, the SAMP has more of a capability focus. In this
context, it details the activities and processes that Council puts into place to build and continually
improve its Asset Management System.
Key components of Council’s SAMP will be:
         1. A comprehensive description of the Asset Management System, it’s scope of influence over
            Council functions and it’s interface with other Council Management Systems;
         2. Clear definition of the scope of assets covered by Council’s Asset Management System;
         3. Details of the internal and external factors that might influence the Asset Management
            System and how Council intends to manage any changes resulting from these influences in
            the future;
         4. Details of the requirements, expectations and relative influence of all parties with a stake in
            the in-scope assets (the asset stakeholders);
         5. Council’s rationale for grouping of assets under a common Asset Management Plan;
         6. The asset-related decision-making criteria that Council will apply to each asset group
            represented in an Asset Management Plan;
         7. Council’s current improvement plan for the Asset Management System (including the Road-
            Map initiatives, in the first instance);
         8. Current and potential future risks and opportunities related to the Asset Management
            System; and
         9. Council’s approach to reviewing and continually improving the Asset Management System;
A representative SAMP Template will be provided to Council under the current Road-Map
commission, taking into account the components described above.
It can be seen that much of the material for the SAMP components identified above will be
developed under preceding Road-Map initiatives. These will form the basis of a preliminary SAMP
that will evolve and improve as Council’s Asset Management maturity increases.




26                                             ASSET MANAGEMENT ROAD-MAP REPORT