2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Interfaces with existing Council Initiatives:
         Existing Council competency / skills tracking mechanisms
Dependencies with other Road-Map Initiatives:
         Asset Management Scope: Defines scope of roles and accountabilities.
         Refine the Structure of AM Governance Arrangements: Influences staff lines of reporting and
         decision escalation paths.
ISO 55001 Reference:
         7.1        Resources: The organisation shall determine and provide the resources needed for
                    the establishment, implementation, maintenance and continual improvement of the
                    asset management system.
Potential Benefits:
The development of Asset Management roles and responsibilities will clarify the competencies
necessary to sustain Council’s Asset Management System and allow Council to recruit or develop
these competencies, as necessary. Clear understanding of the roles and responsibilities of key staff
in Council’s Asset Management System also give staff members more certainty of the part they play
in asset management and allow for succession planning for these staff, where business continuity is
a risk.
Scope of Work:
  Task     Task Description                            Resources     Approx.      Delivery    Deliverable /
  No.                                                                Duration     Timeframe   Outcome
  1        Review of existing responsibility              Council      2 months   Medium      Understanding of
           matrices.                                                                          current
                                                                                              responsibilities.
  2        Development of a comprehensive RACI            Council      3 months   Medium      RACI Charts for
           Chart for Council’s Asset Management                                               the Asset
           System.                                                                            Management
                                                                                              System.




3.2.4      Planning
Develop Risk Assessment Methodology and Framework
Description of the Initiative:
A robust and transparent methodology and framework for the assessment of risks and opportunities
related to the Asset Management System needs to align with the existing risk management
approach employed by Council. The resulting assessment framework needs to address risks and
opportunities related to all levels of the Asset Management System:
      1. Council;
      2. Customer / Stakeholder; and
      3. Assets.
Council already has a mature risk assessment approach and associated risk / opportunity register in-
place. The risk assessment requirements of the Asset Management System need to be determined
to identify how these requirements can be integrated within Council’s current risk identification,
reporting, escalation and mitigation arrangements. It is anticipated that only minor modifications
will be required to Council’s existing risk assessment approach and that the majority of work in this
area will be in developing the asset management-specific materials that will be considered under
this framework.

                                               ASSET MANAGEMENT ROAD-MAP REPORT                                   29