2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Council Lead(s)
Asset Planning Co-ordinator, Asset Management Steering Team, External Provider
Interfaces with existing Council Initiatives:
            N/A
Dependencies with other Road-Map Initiatives:
            Development of Council’s Preliminary SAMP: Prerequisite for Asset Management Policy
            Review.
ISO 55001 References:
            5.2     Asset Management Policy: Top Management will establish an Asset Management
                    Policy.
            5.1     Leadership and Commitment: Top Management shall… …ensure that the Asset
                    Management Policy, SAMP and Asset Management Objectives are compatible with
                    organisational objectives.
Potential Benefits:
Council Leadership demonstrate their commitment to development of the Asset Management
System and sets the principles for this system through the Asset Management Policy.
Scope of Work:
     Task    Task Description                           Resources   Approx.     Delivery    Deliverable /
     No.                                                            Duration    Timeframe   Outcome
     1       Refine existing Council Asset Management     Council     1 month   Short       Revised Asset
             Policy                                                                         Management
                                                         External
                                                                                            Policy
                                                         Provider



Develop Asset Management Roles and Responsibilities
Description of the Initiative:
Once the scope of Council’s Asset Management System has been agreed, there is a need to clarify
specific roles, accountabilities and responsibilities for staff contributing to any component of the
System. A key requirement for developing these roles and responsibilities is a comprehensive
understanding of the workflows and processes that contribute to the Asset Management System.
Documentation of these is covered in Section 4.2.5 of this Report.
Once the workflows and processes related to the Asset Management
System have been documented, it is recommended that a RACI Chart be
developed that covers all process steps identified. This chart will identify
Council staff that are responsible for delivering each process step, the
person accountable for signing the work off, who needs to be consulted,
and who needs to be informed.
Development of the RACI Chart is most efficiently carried out through a series of workshops, possibly
linked to specific asset management workflows. Most value will be gained from these workshops if
they are facilitated by a person that is familiar with Asset Management practices and the ISO 55000
Framework in-particular and attended by a senior Human Resources representative from Council.
Council Lead(s)
Asset Planning Co-ordinator, Human Resources Manager



28                                          ASSET MANAGEMENT ROAD-MAP REPORT