2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

The first two procedures will need to be developed in collaboration with Council staff to ensure the
outcomes of these procedures serve both financial and operational objectives.
Council Lead(s)
Asset Planning Co-ordinator, Infrastructure Planning & Design Manager, Financial Services Manager,
Co-ordinator Engineering, Project Officer Planning & Infrastructure
Interfaces with existing Council Initiatives:
            Project Delivery Toolkit Initiative
            As Constructed Process Mapping
Dependencies with other Road-Map Initiatives:
            Asset Management Process Mapping and Data Analysis: The process steps and/or workflows
            developed under this initiative will be incorporated into the end-to-end process mapping
            under this initiative.
ISO 55001 Reference:
            8.1     Operational Planning and Control: The organisation shall plan, implement and
                    control the processes needed to meet requirements...
Potential Benefits:
The benefits of including asset management considerations within the current Project Delivery
Toolkit initiative are that capture of asset data at hand-over is streamlined and Council is not left
with an administrative or operational liability post-handover.
The development of procedures for the capitalisation of assets that meet both financial and
operational requirements of the business will not only standardise the capitalisation process, but
improve operational efficiency. Providing a “single point of truth” of capitalised asset data eliminates
data ambiguities and reduces data administration overheads. A common source of this information
for both financial and operational purposes provides the opportunity for Council staff to provide
inputs on asset modifications (i.e. maintenance, renewal or upgrade) that would not otherwise
accurately be reflected in Council’s financial systems.
Scope of Work:
     Task    Task Description                          Resources    Approx.     Delivery    Deliverable /
     No.                                                            Duration    Timeframe   Outcome
     1       Ensure capture of asset management          Council     2 months   Short       PD Toolkit
             requirements in existing PD Toolkit                                            developed meets
             initiative.                                                                    asset
                                                                                            management
                                                                                            requirements.
     2       Document procedures for realisation and     Council     4 months   Short       Consistent
             capitalisation of handed-over assets                                           approach to asset
                                                                                            capitalisation
                                                                                            that meets
                                                                                            financial and
                                                                                            operational
                                                                                            requirements.




34                                          ASSET MANAGEMENT ROAD-MAP REPORT