2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

improved knowledge, Council will be able to make more informed operational and financial asset
decisions and be more confident of the outcomes of these decisions.
Scope of Work:
  Task     Task Description                          Resources     Approx.       Delivery    Deliverable /
  No.                                                              Duration      Timeframe   Outcome
  1        Capture and document existing asset         Council      2 months     Short       Existing asset
           strategies.                                                                       strategies and
                                                       External
                                                                                             their decision
                                                       Provider
                                                                                             criteria
                                                      (optional)
  2        Develop Asset-specific Levels of            Council      12 months    Short       Asset Levels of
           Service                                                                           Service
  3        Develop State of the Assets Report          Council      2 months     Medium      SoAR Document
           (SoAR)



Develop Asset Management Plans
Description of the Initiative:
Once Council’s Asset Management Template has been refined and finalised and the Preliminary
SAMP has been finalised, the individual AMPs can be developed. It is anticipated that the
development of these plans will be prioritised and staged in accordance with:
      •   The criticality of the assets covered in each Plan;
      •   The relative proportion of funding required by the assets; and
      •   The ability of Council data and information systems supporting each asset to populate the
          Plans.
In this draft of the Road-Map, the scope of each AMP has not been established and as a result, the
AMP development program cannot be documented. It is envisaged however, that this Road-Map
Report will be updated as other Road-Map initiatives are completed to present the latest program.
An early task has been identified under this initiative to develop a draft list of AMPs and their likely
sequence in the AMP program, to assist with program planning. This can be done as soon as the
scope of the Asset Management System has been determined and the rationale for individual AMP
scopes has been finalised.
In the interim, the Corporate Asset Management Plan or State of the Assets Report will be the
document that supports Council’s asset management planning from a whole-of-portfolio
perspective.
Council Lead(s)
Asset Planning Co-ordinator, Asset Management Working Group(s)
Interfaces with existing Council Initiatives:
          N/A
Dependencies with other Road-Map Initiatives:
          Develop Council’s Preliminary SAMP: Defines the internal and external influences of the
          Asset Management System that need to be captured in the AMPs. Also documents the asset
          management decision-making criteria that will be employed in the AMPs.
          Develop Corporate Asset Management Plan / State of the Assets Report: Defines the asset
          strategies that will be applied or refined in the individual AMPs.
          Standard Asset System Scope: Determines the scope of assets covered in each AMP.


                                              ASSET MANAGEMENT ROAD-MAP REPORT                                 37