2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Develop Corporate Asset Management Plan / State of the Assets Report (SoAR)
Description of the Initiative:
In the period while Council’s SAMP and AMP program are being developed, a whole-of-portfolio
document can be developed to support asset management planning. This document will consolidate
available asset data in a structure consistent with ISO 55000, to provide Council as accurate a picture
as possible of the status, stakeholder details, influencing factors and needs of Council’s asset-base.
The resulting document may be considered a Corporate Asset Management Plan, but is likely to be
more aligned to the “State of the Assets” Reports that are produced by asset owners in other non-
municipal sectors.
Given the developing nature of Council’s asset knowledge base and the data that underpins it, this
document will present data and make recommendations at a suitably high level. It will however,
provide more detail than a consolidation of Council’s existing High-level Asset Management Plans
and will be structured in accordance with the agreed Asset Management Template. It is noted that
much of the information required to fill any potential gaps in the CAMP, while not formally recorded,
is likely to be available from the various officers in Council with asset responsibility. In particular, the
strategies currently applied to individual assets often appear to be well understood by these staff
but limited documentary evidence of these strategies is available. It is suggested that some
consultation with these staff be carried-out to capture and document any missing information
necessary and can assist with this consultation, if required.
In parallel with development of the CAMP, Council should put in-place a program to develop and
refine Asset-specific Levels of Service that align with the Asset Management Objectives defined in
the SAMP. These Levels of Service will also need to be developed with due consideration of the Asset
Strategies developed for the CAMP.
Council Lead(s)
Asset Planning Co-ordinator, Asset Management Working Group(s)
Interfaces with existing Council Initiatives:
        Existing High-Level Asset Management Plans
Dependencies with other Road-Map Initiatives:
        Develop Council’s Preliminary SAMP: Defines the internal and external influences of the
        Asset Management System that need to be captured in the CAMP. Also documents the asset
        management decision-making criteria that will be employed in the CAMP.
        Develop and Agree on a Standard Asset Management Template: Will guide the structure and
        content of the CAMP/SoAR.
ISO 55001 Reference:
        6.2.2     Planning to Achieve Asset Management Objectives: The organisation shall establish,
                  document and maintain asset management plan(s) to achieve the asset
                  management objectives. These asset management plan(s) shall be aligned with the
                  asset management policy and the SAMP
Potential Benefits:
The main benefit of the CAMP or SoAR document is that it will meet Council’s asset management
planning requirements in the period up until the full suite of AMPs is developed. Once the AMPs are
on-line, the purpose of this report may transition to being the mechanism for providing the asset-
centric components of Council’s Annual Report.
In its intended role, the CAMP/SoAR will provide Council with as comprehensive view of the status
and needs of the asset portfolio as available asset information/knowledge will allow. Based on this

36                                     ASSET MANAGEMENT ROAD-MAP REPORT