2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Potential Benefits:
Improved staff understanding of asset management principles in-general and the details of Council’s
Asset Management System in-particular will enable them to work more effectively on tasks related
to the System. This knowledge, if effectively developed, should build staff buy-in through a greater
appreciation of their contribution to Council’s stated Asset Management outcomes and their
associated benefits.
Scope of Work:
  Task     Task Description                           Resources     Approx.     Delivery    Deliverable /
  No.                                                               Duration    Timeframe   Outcome
  1        Develop asset management induction           Council      2 months   Medium      Asset
           pack.                                                                            Management
                                                                                            Induction Pack
  2        Develop staff AM training materials          Council      3 months   Medium      Staff AM Training
                                                                                            Materials



Asset Information Improvement
Asset Management Process Mapping and Data Analysis
Description of the Initiative:
This initiative builds on the process mapping already carried out by Council, to give a holistic view of
Council’s Asset Management System, from a process perspective.
The suggested output for this initiative is a documented end-to-end workflow for each asset
management process, summarised in the form of a “Swim-lane” diagram. The swim-lane diagram is
a form of Process Map, showing process steps within “lanes” that define the business unit that
“owns” that step. The current process maps generated by Council for the As-Constructed and LDCC
Incoming Request processes are examples of swim lane diagrams.
Key Asset Management workflows that would be mapped include:
      •   Asset Investment Planning;
      •   Asset Service Level Determination and Review;
      •   Asset Condition and Performance Assessment;
      •   Asset Handover and Capitalisation;
      •   Work Order Management (creation, delivery, close-out); and
      •   Asset Disposal.
The mapping and documentation of Asset Management System workflows / processes should be
carried-out incrementally, as information from other Road-Map initiatives come to-hand and where
there is a good business case to resource the mapping.
CH2M notes that Council’s Asset Management information system provider (Technology 1) may
have developed some process maps of specific Asset Management workflows for the purposes of
scoping and delivering the system. It may be worthwhile to enquire if any such mapping has been
done and if so, whether these maps can be provided to Council.




                                            ASSET MANAGEMENT ROAD-MAP REPORT                                 41