2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Details of each of the process steps in the swim lane diagram would be provided in an accompanying
workflow document, including:
     •   Process Step “owners”;
     •   Key decisions made;
     •   Process step inputs / outputs; and
     •   Tools / resources required to support the process step.
With the benefit of the process maps developed, Council will be in a position to determine the asset
data required to support the Asset Management System. The data requirements determined may
either be documented along with their associated workflows or as a separate document.
Council Lead(s)
Asset Planning Co-ordinator, Financial Services Manager, Systems Officer, Asset Management
Working Group(s)
Interfaces with existing Council Initiatives:
         As Constructed Process Mapping
         Local Disaster Coordination Centre Incoming Request Process
Dependencies with other Road-Map Initiatives:
         Develop Asset Investment Planning Framework: Needs to reflect the output of the
         Investment Planning Framework documented.
         Define Asset Management Handover Procedures: Needs to reflect the output of the
         procedures developed.
         Develop Asset Management Roles and Responsibilities: Roles and responsibilities will be
         linked to the process steps mapped and the process maps will become a resource for staff
         competency assessment in the future.
         Develop Asset Management Information Strategy: The data requirements captured under
         this initiative will provide the data “desired state” against which, the current status of
         Council’s asset data will be assessed.
ISO 55001 References:
         8.1      Operational Planning and Control: The organisation shall plan, implement and
                  control the processes needed to meet requirements...
         7.3      Awareness: Persons doing work under the organisation’s control, who can have an
                  impact on the achievement of the asset management objectives, shall be aware of…
                  …their work activities… … and how they relate to each other.
         7.5      Information Requirements: The organisation shall determine its information
                  requirements to support its assets, asset management, asset management system
                  and the achievement of its organisational objectives.
Potential Benefits:
Comprehensive documentation of the workflows and processes that support Council’s Asset
Management System will increase staff understanding of both individual workflow activities and
their interdependencies. The resulting process maps also provide a foundation for assessing the data
needs of the Asset Management System.
Identification of the asset data requirements of the Asset Management System will allow Council to
determine whether existing asset data is sufficient and where this in not the case, to plan for
improvement.


42                                    ASSET MANAGEMENT ROAD-MAP REPORT