2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

    •   The Asset Management Competency Framework and Plan; and
    •   The Asset Management Information Strategy.
Control mechanisms will cover the following activities related to the documents:
    a. Distribution, access, retrieval and use;
    b. Storage and preservation, including preservation of legibility;
    c. Control of changes (i.e. Version control); and
    d. Retention and disposal.
It is anticipated that Council will have the necessary procedures and protocols in-place and that the
Asset Management System documentation will need to be recognised in accordance with these
procedures. This may require either revision of the procedures/protocols themselves or modification
of the documents to comply (i.e. Inclusion of an approvals page on key documents). Use of Council’s
current Document Management System (ECM), and the rules associated with this system, will also
apply to Asset Management System support documentation.
Council Lead(s)
Asset Planning Co-ordinator, Asset Management Steering Team
Interfaces with existing Council Initiatives:
        Existing document control mechanisms
Dependencies with other Road-Map Initiatives:
        Develop Council’s Preliminary SAMP: Source document for control.
        Review/Update Asset Management Policy: Source document for control.
        Develop Corporate Asset Management Plan / State of the Assets Report: Source document
        for control.
        Develop Asset Management Plans: Source documents for control.
        Develop Asset Management Competency Framework and Plan: Source document for control.
        Develop Asset Management Information Strategy: Source document for control.
        Develop Quality Management Plan: Source document for control.
ISO 55001 Reference:
        7.6.3     Control of Documented Information: Documented information required by the asset
                  management system… …shall be controlled to ensure: it is available and suitable for
                  use, where and when it is needed; and it is adequately protected (e.g. from loss of
                  confidentiality, improper use, or loss of integrity).
Potential Benefits:
Control of Asset Management documentation will improve ensure that all stakeholders with a need
to reference key documents will have access. It will also give these stakeholders confidence that the
documents being referenced have been appropriately reviewed/endorsed and that they are the
most current documents available.




                                      ASSET MANAGEMENT ROAD-MAP REPORT                             45