2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Scope of Work:
     Task    Task Description                           Resources   Approx.     Delivery    Deliverable /
     No.                                                            Duration    Timeframe   Outcome
     1       Determine asset management document          Council     1 month   Short /     AMS document
             control requirements                                               Medium      control needs
                                                                                            understood.
     2       Incorporate procedures developed into        Council     1 month   Medium      Revised
             existing corporate governance / document                                       document
             control procedures                                                             control
                                                                                            procedures
                                                                                            aligned to AMS
                                                                                            requirements




3.2.6         Operation
Asset Management Plan to Delivery
Description of the Initiative:
This initiative documents the end-to-end workflow commencing from Asset Management Plan
creation and concluding at final asset investment delivery. The final document will detail what
programmatic data is presented in the AMPs, how this information contributes to
planned/prioritised programmes of asset-oriented work and how these programmes are reviewed /
approved.
Typically this document would also define the level of detail required for programmed activity data
at various timeframes prior to delivery, with more detail and accuracy required as activities near
their delivery date. The processes of activity step-in and approval at each of these timing “gateways”
should also be documented.
Council Lead(s)
Asset Planning Co-ordinator, Financial Services Manager, Asset Management Steering Team
Interfaces with existing Council Initiatives:
            Existing Council budgeting processes
Dependencies with other Road-Map Initiatives:
            Develop Asset Investment Planning Framework: Defines the procedures, support tools and
            decision-making related to the AMP to Budget workflow.
            Asset Management Process Mapping and Data Analysis: Will document the workflow,
            processes and tools related to the AMP to Budget workflow.
ISO 55001 References:
            8.1     Operational Planning and Control: Keeping documented information to the extent
                    necessary to have confidence and evidence that the processes have been carried out
                    as planned.
            5.1     Leadership and Commitment: Ensuring the integration of the asset management
                    system requirements into the organisation’s business processes.




46                                          ASSET MANAGEMENT ROAD-MAP REPORT