2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Task   Task Description      Sub-   Sub-task Description                     Linked    Resources   Council Leads     Approx.    Delivery   Deliverable / Outcome
No.                          Task                                            RoadMap                                 Duration   Timing
                             No.                                             Tasks
1      Develop the           1      Complete the Asset Management                        CH2M       Asset Planning   1 month    Short      Improvement RoadMap
       Improvement RoadMap          Improvement RoadMap for Noosa                                    Coordinator
       and Report                   Council
                             2      Draft and finalise Asset Management        1.1       CH2M       Asset Planning    2 weeks   Short      Improvement RoadMap Report
                                    Improvement RoadMap Report                                       Coordinator
2      Refine Asset          1      Develop draft governance structure                  Council     Asset Planning    2 weeks   Short      Draft Governance Structure
       Management                   for consideration / refinement by                                Coordinator,                          Proposal
       Governance                   Council                                                             Asset
       Arrangements                                                                                 Management
                                                                                                    Steering Team
                             2      Refine, seek approval of and               2.1      Council     Asset Planning   1 month    Short      Agreed Governance Structure and
                                    institutionalise proposed structure                              Coordinator,                          Responsibility Matrix
                                                                                                        Asset
                                                                                                                                           Governance players assigned and
                                                                                                     Management
                                                                                                                                           active
                                                                                                    Steering Team,
                                                                                                   NSC Management
                                                                                                        Team
3      Develop the Asset     1      Engage with Council’s HR Branch to                  Council     Asset Planning   1 month    Short      Agreed change management
       Management System            establish an appropriate change                                  Coordinator                           approach for the asset
       Change Management            management approach.                                                                                   management system
       Strategy
                             2      Develop and/or integrate any               3.1      Council     Asset Planning   3 months   Medium     Existing documents modified or
                                    necessary change management                                      Coordinator,                          new documents developed to
                                    documentation and protocols.                                   Human Resources                         support AMS change.
                                                                                                      Manager
4      Develop the Asset     1      Develop draft Communications                        Council      Community        2 weeks   Short      Draft Communications Framework
       Management                   Framework for Internal stakeholders                              Engagement                            (internal)
       Communications                                                                                 Manager
       Framework
                             2      Refine, seek approval of and               4.2      Council      Community       1 month    Short      Agreed Communications
                                    institutionalise Communications                                  Engagement                            Framework (internal)
                                    Framework (internal)                                            Manager, Asset
                                                                                                     Management
                                                                                                    Steering Team
                             3      Develop draft Communications                        Council      Community       1 month    Medium     Draft Communications Framework
                                    Framework for external stakeholders                              Engagement                            (external)
                                                                                                    Manager, Asset
                                                                                                     Management
                                                                                                    Steering Team
                             4      Refine, seek approval of and               4.3      Council      Community       3 months   Medium     Agreed Communications
                                    institutionalise Communications                                  Engagement                            Framework (external)
                                    Framework (external)                                            Manager, Asset
                                                                                                     Management
                                                                                                    Steering Team
5      Asset Management      1      Agree scope of assets covered in Asset              Council     Asset Planning    2 weeks   Short      Agreed list of assets within the
       System Scope                 Management System                                                Coordinator,                          scope of the Asset Management
                                                                                                        Asset                              System.
                                                                                                    Management
                                                                                                    Steering Team
                             2      Develop a “block diagram” showing                   External    Asset Planning    2 weeks   Short      Block Diagram of Council’s AMS
                                    the elements of Council’s AMS and                   Support      Coordinator,
                                    their connectivity to other Council                                 Asset
                                                                                        Council
                                    functions / Management Systems.                                 Management
                                                                                                    Steering Team
                             3      Document rationale for Asset               5.1      Council     Asset Planning   1 month    Short      Rationale for AMP scopes,
                                    Management Plan scopes and                                       Coordinator,                          provided in SAMP.
                                    priorities                                                          Asset
                                                                                                    Management
                                                                                                    Steering Team


6      Environmental Scan    1      Data gathering for PESTLE / SWOT                    Council       Executive      1 month    Short      Supporting data for the PESTLE /
                                    analysis (optional)                                             Manager, Asset                         SWOT Workshop
                                                                                                      Planning
                                                                                                     Coordinator
                             2      1 day PESTLE and SWOT Analysis             6.1      Council       Executive       1 week    Short      PESTLE and SWOT Analysis Report
                                    Workshop (optional)                                             Manager, Asset
                                                                                                      Planning
                                                                                        External
                                                                                                     Coordinator
                                                                                        Provider