2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Task   Task Description        Sub-   Sub-task Description                     Linked      Resources    Council Leads      Approx.    Delivery   Deliverable / Outcome
No.                            Task                                            RoadMap                                     Duration   Timing
                               No.                                             Tasks
7      Stakeholder Analysis    1      Develop / document stakeholder                        Council      Asset Planning    1 month    Short      Stakeholder Analysis Guideline
                                      analysis approach and supporting                                    Coordinator,                           document and Template.
                                                                                            External
                                      template.                                                           Community
                                                                                            Provider
                                                                                                          Engagement
                                                                                                         Manager, Asset
                                                                                                          Management
                                                                                                         Steering Team
                               2      Consolidate current stakeholder            7.1        Council      Asset Planning    2 months   Short      A consolidated knowledge-base of
                                      information.                                                        Coordinator,                           stakeholder information
                                                                                                             Asset
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
                               3      Analysis of / reporting on gathered        7.2        Council      Asset Planning    1 month    Short      Asset Stakeholder Report /
                                      stakeholder information                                             Coordinator,                           Stakeholder Section for CAMP
                                                                                            External                        2 weeks   Short
                                                                                                             Asset
                                                                                            Provider
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
8      Asset Management        1      Document currently available Levels of                Council      Asset Planning    1 month    Short      A list of current Levels of Service
       Objectives (Levels of          Service                                                             Coordinator,                           and the assets they relate to.
       Service)                                                                                              Asset
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
                               2      Develop Level of Service Framework       6.3, 11.1    Council      Asset Planning    6 months   Medium     A comprehensive Framework of
                                                                                                          Coordinator,                           Asset Service Levels that provide
                                                                                            External                       1 month
                                                                                                             Asset                               transparent “line-of-sight”
                                                                                            Support
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
9      Asset Management        1      Review and refine as necessary,                       Council      Asset Planning    1 month    Medium     Use of “8-point score” approach as
       Decision-Making                current “8-point score” approach for                                Coordinator                            an asset management decision-
                                      asset management purposes.                                                                                 tool.
                               2      Develop asset management decision-         7.3        Council      Asset Planning    2 months   Short      Documented asset management
                                      making criteria for individual Asset                                Coordinator,                           decision-making criteria
                                      Management Plans                                                       Asset
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
10     Develop Council’s       1      Develop a SAMP Template for Council                   Council      Asset Planning    1 month    Short      SAMP Template.
       Preliminary SAMP                                                                                   Coordinator,
                                                                                            External
                                                                                                             Asset
                                                                                            Provider
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
                               2      Develop and document a preliminary       7.1, 7.3,    Council      Asset Planning    3 months   Medium     Preliminary SAMP Document.
                                      SAMP                                     8.2, 9.2                   Coordinator,
                                                                                                             Asset
                                                                                                          Management
                                                                                                         Steering Team,
                                                                                                             Asset
                                                                                                          Management
                                                                                                        Working Group(s)
11     Review / Update Asset   1      Refine existing Council Asset                         Council      Asset Planning    1 month    Short      Revised Asset Management Policy
       Management Policy              Management Policy                                                   Coordinator,
                                                                                            External
                                                                                                             Asset
                                                                                            Provider
                                                                                                         Management
                                                                                           (optional)
                                                                                                         Steering Team
12     Develop Asset           1      Review of existing responsibility                     Council      Asset Planning    2 months   Medium     Understanding of current
       Management Roles and           matrices.                                                           Coordinator,                           responsibilities.
       Responsibilities                                                                                 Human Resources
                                                                                                           Manager
                               2      Development of a comprehensive             12.1       Council      Asset Planning    3 months   Medium     RACI Charts for the Asset
                                      RACI Chart for Council’s Asset                                      Coordinator,                           Management System.
                                      Management System.                                                Human Resources
                                                                                                           Manager