2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Task   Task Description        Sub-   Sub-task Description                     Linked        Resources   Council Leads      Approx.    Delivery   Deliverable / Outcome
No.                            Task                                            RoadMap                                      Duration   Timing
                               No.                                             Tasks
24     Asset Information       1      Review existing asset hierarchy                         Council     Asset Planning    3 months   Short      Revised asset hierarchy
       Improvement: Asset                                                                                  Coordinator,
       Information                                                                                           Director
       Improvement: Asset                                                                                   Corporate
       Management Process                                                                                    Services
       Mapping and Data
       Analysis                2      Develop or revise data standards         24.1, 24.2     Council     Asset Planning    2 months   Short      Agreed asset information data
                                                                                                           Coordinator,                           Standards
                                                                                                              Asset
                                                                                                          Management
                                                                                                             Working
                                                                                                            Group(s),
                               3      Develop information improvement          23.2, 24.1,    Council     Asset Planning    3 months   Short      Comprehensive and high-quality
                                      program                                  24.2, 24.3                  Coordinator,                           asset data to support the Asset
                                                                                                             Director                             Management System
                                                                                                            Corporate
                                                                                                          Services, Asset
                                                                                                           Management
                                                                                                             Working
                                                                                                          Group(s), Asset
                                                                                                           Management
                                                                                                          Steering Team
25     Asset Management        1      Determine asset management                              Council     Asset Planning    1 month    Short /    AMS document control needs
       Document Control               document control requirements                                        Coordinator,                Medium     understood.
                                                                                                              Asset
                                                                                                           Management
                                                                                                          Steering Team,
                               2      Incorporate procedures developed            25.1        Council     Asset Planning    1 month    Medium     Revised document control
                                      into existing corporate governance /                                 Coordinator,                           procedures aligned to AMS
                                      document control procedures                                             Asset                               requirements
                                                                                                           Management
                                                                                                          Steering Team,
                                                                                                              Asset
                                                                                                           Management
                                                                                                         Working Group(s)
26     Asset Management Plan   1      Document the workflow from Asset            14.2        Council     Asset Planning    2 months   Medium     Documented AMP to Budget
       to Budget Workflow             Management Plan to approved                                          Coordinator,                           workflow.
                                      Budget.                                                                Director
                                                                                                            Corporate
                                                                                                          Services, Asset
                                                                                                           Management
                                                                                                          Steering Team
27     Management of Change    1      Identify possible changes and their         19.3       Council      Asset Planning    3 months   Medium     Comprehensive list of possible
                                      influencing factors, by asset class.                                 Coordinator,                           changes, by asset class.
                                                                                                              Asset
                                                                                                           Management
                                                                                                          Steering Team,
                                                                                                              Asset
                                                                                                           Management
                                                                                                         Working Group(s)
                               2      Develop measures to mitigate the risks      13.1       Council      Asset Planning    2 months   Medium     Identified measures to mitigate
                                      of changes identified.                                               Coordinator,                           risks of change.
                                                                                                             Human
                                                                                                            Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                          Steering Team
28     Control of Outsourced   1      Develop an Asset Management                 3.2         Council    Noosa Leadership   2 months   Medium     AM Strategic Sourcing Strategy
       Activities                     Strategic Sourcing Strategy                                             Team,
                                                                                                           Governance
                                                                                                             Advisor,
                                                                                                         Procurement and
                                                                                                          Fleet Manager
29     Quality Management      1      Investigate integration of AMS              10.2        Council     Asset Planning    2 months   Medium     Required amendments to existing
       Plan                           performance management                                               Coordinator,                           Plans or functions.
                                      requirements in existing Council                                     Governance
                                      quality management and audit                                        Advisor, Asset
                                      functions                                                           Management
                                                                                                          Steering Team
                               2      Develop Asset Management System          29.1, 24.3,    Council     Asset Planning    2 months   Medium     Asset Management System Quality
                                      Quality Management Plan                     25.2                     Coordinator,                           Management Plan
                                                                                                           Governance
                                                                                                          Advisor, Asset
                                                                                                          Management
                                                                                                          Steering Team