2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Task   Task Description       Sub-   Sub-task Description                    Linked        Resources   Council Leads      Approx.     Delivery   Deliverable / Outcome
No.                           Task                                           RoadMap                                      Duration    Timing
                              No.                                            Tasks
20     Asset Management       1      Develop draft list of AMPs and their                   Council     Asset Planning    1 month     Short      Preliminary AMP Program
       Planning Platform:            delivery timeframe                                                  Coordinator,
       Develop Asset                                                                                        Asset
       Management Plans                                                                                 Management
                                                                                                       Working Group(s)
                              2      Incremental development of AMPs         10.2, 18.1,    Council     Asset Planning      TBA       Short to   Completed AMPs
                                                                             19.1, 19.2,                 Coordinator,                 Medium
                                                                                20.1                        Asset
                                                                                                        Management
                                                                                                       Working Group(s)
21     Develop Asset          1      Determine minimum competencies for                     Council     Asset Planning    1 month     Medium     AM Competency Framework
       Management                    Asset Management System roles.                                      Coordinator,
       Competency Framework                                                                                Human
       and Plan                                                                                           Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team
                              2      Map competencies of staff assigned to                  Council     Asset Planning    1 month     Medium     Clarity of staff roles
                                     AMS roles.                                                          Coordinator,
                                                                                                           Human
                                                                                                          Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team
                              3      Undertake a gap analysis of staff       21.1, 21.2     Council     Asset Planning    1 month     Medium     Staff competence improvement
                                     competencies.                                                       Coordinator,                            needs understood.
                                                                                                           Human
                                                                                                          Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team
                              4      Create an Asset Management                 21.3        Council     Asset Planning    3 months    Medium     Plan to close any competence
                                     Competence Development Plan                                         Coordinator,                            “gaps”
                                                                                                           Human
                                                                                                          Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team
22     Asset Management       1      Develop asset management induction                     Council     Asset Planning    2 months    Medium     Asset Management Induction Pack
       Awareness                     pack.                                                               Coordinator,
                                                                                            External
                                                                                                           Human
                                                                                            Provider
                                                                                                          Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team

                              2      Develop staff AM training                              Council     Asset Planning    3 months    Medium     Staff AM Training Materials
                                     materials                                                           Coordinator,
                                                                                                           Human
                                                                                                          Resources
                                                                                                        Manager, Asset
                                                                                                         Management
                                                                                                        Steering Team
23     Asset Information      1      Map the workflows supporting the                       Council     Asset Planning    6 months    Medium     AMS Process Maps and
       Improvement: Asset            Asset Management System                                             Coordinator,      (staged)
       Management Process                                                                                  Director
       Mapping and Data                                                                                   Corporate
       Analysis                                                                                         Services, Asset
                                                                                                         Management
                                                                                                       Working Group(s)
                              2      Determine the data requirements for        23.1        Council     Asset Planning    6 months    Medium     Asset Management System data
                                     the workflows mapped.                                              Coordinator, ,                           requirements
                                                                                                            Asset
                                                                                                        Management
                                                                                                           Working
                                                                                                          Group(s),
                                                                                                           Director
                                                                                                          Corporate
                                                                                                           Services