2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

2.2.2     Draft Improvement Plan
The development of an Asset Management improvement Road-Map is a daunting task for any
organisation, regardless of its level of asset management maturity. Creation of a Draft Plan ahead of
collaborative Road Map development can often be beneficial in expediting the development
process.
The Draft Improvement Plan is a “first cut” of the Road-Map that has been created before all of the
deliverable inputs have been considered or identified. It is by definition, rough, but it has the
following advantages in a collaborative development environment:
    1. It provides something to start from, other than a blank page – people work better together if
       they can discuss the merits and issues of something, rather than nothing;
    2. It gives an indication of what the final Road-Map will look like and also what the contributors
       to development might need to consider, in terms of Road-Map element level of detail and
       interdependencies;
    3. It makes the task of Road-Map development seem significantly less overwhelming for
       development contributors.
The Draft Improvement Plan for Noosa’s Road-Map was based on the improvement opportunities
identified in the Asset Management Gap Analysis, and further refined, based on CH2M’s experience
with Road-Maps developed for other clients. The initiatives identified in the Draft Improvement Plan
have been grouped with reference to ISO 55001, to aid discussion on how each of these initiatives
meet the requirements of the Standard.

2.2.3     Road-Map Development Workshops
Three Road-Map development workshops were held over two and a half days from the 16th to the
18th of May 2016. The primary objectives of each workshop were as follows:
Workshop 1: 1) To confirm Council’s drivers and objectives for the Road-Map;
              2) To obtain a baseline understanding of the ISO 55000 Standard and its requirements;
              and
              3) To present the Asset Management Gap Analysis and its findings.

Workshop 2: 1) To identify any initiatives or projects that might interface with the Road-Map;
              2) To Clarify Council’s requirements for the Road-Map outputs;
              3) To develop the Road-Map; and
              4) To discuss Road-Map initiative resourcing, coordination, priorities and implications.

Workshop 3: 1) To finalise Council’s Road-Map; and
              2) To discuss the next steps.
The Road-Map workshops were attended by approximately 12 Council staff, all of whom were
respondents in the Gap Analysis targeted interview process. Collectively, these attendees
represented key stakeholders in the asset management system. The list of workshop attendees is
presented in Appendix A of this report. All attendees were engaged in the discussions, providing
constructive and practical input throughout the two and a half days.




                                     ASSET MANAGEMENT ROAD-MAP REPORT                                 9