2022-11-14 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA   14 NOVEMBER 2022




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GENERAL COMMITTEE MEETING AGENDA                                                                             14 NOVEMBER 2022

                              Communications activity planner

                              Deadline Activity                 Target audience       Comms Tools            ee     ULE Ag                          Actions officers     Budget        Bo) re 110
                              Oct 22     Provide customer       Customer Service      Email                  It is the responsibility of the project Project manager     n/a            Planned
                                         service with a briefing | Centre Officers                           manager to provide briefings to internal
                                         re this project PRIOR                                               staff/units/branches that may be
                                         to any communications                                               impacted by this project.
                                        starting.                                                            For any communication campaign, the
                                                                                                             customer service centre becomes the
                                                                                                             first line for inquiry and MUST be briefed
                                                                                                             about the project PRIOR to any
                                                                                                             communication activity (note questions to
                                                                                                             answer in above list of tools)
                              Oct 22     Staff awareness        All staff             Community              Details of all community engagement    Project manager      nia            Planned
                                                                                      engagement register _| activities must be included in the register.
                              Oct 22     Communication to       Local residents       Direct mail            Letter to Foreshore Reserve neighbours | Project manager    n/a            Planned
                                         Foreshore Reserve
                                         neighbours
                              Ongoing | Develop Foreshore       Foreshore Reserve     Email                  Regular email updates to subscribed    Project Manager      n/a           Started
                              Sept 21    Reserve neighbours     neighbours                                   Foreshore Reserve neighbours
                                         email list
                              Ongoing | Communication with      See Table 1           Attendance/face to     Attendance at scheduled meetings and | Project manager      nia           Started
                              Nov 21     key stakeholder                              face                   provide verbal update
                                         Bushcare groups                                                     Develop subscriber list
                              Ongoing | Communication with      See Table 1           Attendance/face to     Attendance at scheduled meeting and    Project manager      nia           Started
                              Nov 21     key stakeholder                              face                   provide verbal update
                                         community groups                                                    Develop subscriber list.
                              Ongoing | Communication with      See Table 1           Attendance and email | Attendance at scheduled meetings and  | Project manager     nia           Ongoing
                              Aug 22     key internal                                                        provide verbal and written updates
                                        stakeholders.                                                        Offer presentation to stakeholders.
                                                                                                             Distribute plan and receive written
                                                                                                             comments.
                              Feb 23     Update to Council      General population    Website                Description of project including objectives | Project manager nia          Planned
                                        website                                                              and timeframes

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