2016-02-02 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                               2 FEBRUARY 2016


SECTION               RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                          LOOKING AHEAD
ICT                    Record keeping training delivered.           Implementation of new mobile              Planning migration from current
                       New training resources on the                  infringements system.                       mapping systems to new Technology
                         intranet.                                    Development of digital strategy             One mapping system.
                       Improvements to the Council website            including ongoing improvements to         Cloud based storage of user working
                         to simplify requests.                          the Council website and intranet.           files.
                       Twenty old printers replaced.                Implementation of Technology One          Technology One business intelligence
                       Old Library public internet PCs                HR CI anywhere modules.                     module implementation.
                         replaced.                                    Implementation of Technology One          Technology One Property and Rating
                       Email moved to Microsoft Office 365            Supply Chain and Financials CI              CI anywhere module implementation.
                         reducing email costs and increasing            anywhere modules.                         Further research and planning
                         size limits for email and mailboxes.         Technology One Eplan module                 towards thin client potential for
                       Presentation to ECM users group of             implementation.                             desktops.
                         TechnologyOne ECM product                    Support for mobility rollout for asset    Investigation of Eservices changes by
                         roadmap.                                       inspection program.                         Technology One.
                                                                                                                  Implementation of Technology One
                                                                                                                    bin register for new waste contract.
                                                                                                                  Budget development for the branch.

Procurement & Fleet      Branch Plan actioned.                        Numerous procurement panel                Leased vehicle replacement strategy
                         Procurement Reports constructed in             arrangements ongoing either under           ongoing.
                           conjunction with Technology One and            development or under evaluation.          Contract management and
                           audit recommendations.                       2015/16 year fleet capital                  procurement training to be scheduled.
                         Electricity power factor correction            replacement delivery ongoing.             Finalisation of Hastings Street CCTV
                           work undertaken and completed at             Ongoing support for capital works           review.
                           four large Council sites. Savings to be        delivery in conjunction with              Budget development for the branch.
                           monitored monthly.                             Infrastructure Services.
                         Fleet Management, Unity Water and            LG Vendor Panel Marketplace draft
                           Electricity reports provided to the            strategy developed and timetable
                           Leadership Team for information.               established.
                         Procurement support for                      Banking Services tender under
                           Infrastructure Services to deliver             development in conjunction with
                           capital program.                               Gympie Regional Council and Local
                         Procurement manual updated.                    Buy.
                                                                        SES vehicle purchased and waiting
                                                                          fit-out.




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