STP24-0253 Application for Operational Works Fire Trail - 80 Cooyar Street Noosa Heads · OPW24/0125

      7.4 External audits of the EMS
Audits of the EMS will have conducted to ensure all applicable State Legislative Requirements, Responsibilities
and Obligations are being met, and to review the effectiveness of the Environmental Management System.
The HSEQT Manager will arrange for an external auditor to complete audits of the EMS every twelve months.
These audits will form part of Woollam’s ISO 14001:2015 Accreditation, and ongoing review of the system.
The HSEQT Manager will maintain a list of corrective actions to rectify any deficiencies identified during the
Audits and will report the findings to the HSE Leadership Group meetings.
Audits of the EMS shall cover;
  •    Scope; Audits of the EMS shall include a desktop audit for compliance, and shall include site audits
       in selected Regions to verify compliance on site. The external auditor will choose the location of
       these site audits and notify Woollam prior to the audits being undertaken. These Site Audits shall
       form part of the audit schedule.
  •    Frequency; The HSEQT Manager will schedule audits of the Woollam Environment Management
       System every twelve months.
  •    Methodologies; System audits will be performed by an accredited external auditor. Audits will be
       conducted and recorded on the auditor’s document. The Lead Auditor shall set designated timeframes
       for action items to be completed and shall arrange for a review of the site on the assigned date to
       ensure action items have been completed.
  •    Responsibilities; The Accredited External Auditor shall have the responsibility of Lead Auditor.
  •    Auditor Selection and Competencies; Audits of the EMS shall be conducted by an Accredited
       External Auditor
  •    Reporting of Results; The auditor will present a report to the HSEQT Manager highlighting any
       unsatisfactory findings. The HSEQT Manager will issue a list of corrective actions to rectify any
       deficiencies identified, to the Site Manager of the respective project. The HSEQT Manager will be
       responsible for actioning any system related corrective actions.



      7.5 Internal reviews of the EMS
The HSEQT Manager and Regional HSE Coordinators will meet at least every six months to discuss the
effectiveness of the EMS and any changes that might be required. During this meeting the HSEQT Manager
and Regional HSE Coordinators will review all areas of the EMS and discuss any issues from site including any
findings from Inspectors or External auditors.
All Regional HSE Coordinators will be required to attend and the minutes of these meetings, including allocating
responsibilities will be recorded and saved on the Woollam server. Any findings from these meetings will be
communicated to Directors at the monthly HSE Leadership Group meeting and changes made to the EMS by
the HSEQT Manager, if required.




      8. Nonconformity, corrective
         and preventative action
Woollam has established, implemented and maintains the Incident Investigation Procedure for identifying
and reporting of actual and potential nonconformities.
These documents and procedures define the requirements for;



                                                              Environmental Management System Manual / Page 16 of 18